Delete user data from Project for the web

Article
04/27/2023

To delete user data from Project for the web, you need the user's Azure AD Object ID. You can get this by checking the user's profile properties in Azure AD or by using Get-AzureADUser.

To find a user's Azure AD Object ID in the Azure AD Admin Center:

In the Azure Active Directory Admin Center, select Users to see a list of all users in your organization.
From the list of all users in your organization, select the name of the user.
On the user profile page, in the Identity section, you can find the user's Azure AD Object ID value in the Object ID field.

To find and delete a user's roadmaps

In the Microsoft 365 admin center, under Admin centers, select Dynamics 365.
In the Dynamics 365 Administration Center, select the default instance, and then choose Open.
On the PowerApps page, select the Settings icon in the menu bar, and select Advanced Settings.
On the Dynamics 365 Settings Business Management page, select the filter icon and then select Advanced Find.
From the Look for menu, choose Roadmaps followed by Edit Columns and Add Columns.

Choose the columns that you want to search on. Be sure to include Office 365 Group AAD ID.

Display name	Description
Name	Name of the roadmap.
Order Hint	Ordering of the roadmap rows within a roadmap.
Owner Azure AD ID	ID of the user in Azure AD who owns the roadmap.
Parent Roadmap	ID of the parent roadmap.
Creator Azure AD ID	ID of the user in Azure AD who created the roadmap.
Office 365 Group Azure AD ID	ID of the roadmap's Office 365 group in Azure AD.
Roadmap	Unique identifier of a roadmap.
Roadmap Type	The type of roadmap record.

Select OK, and then select OK again.
In the Fields list, choose Owner AAD Id and type in the user's Azure AD Object ID.
Select Results.
Select the name of the roadmap you want to delete.
Select Delete.

To make changes to a user's roadmap

From your Advanced Find search results, make note of the Office 365 Group Azure AD ID for any roadmap that you want to make changes to. You must join this group as an owner in order to make updates to the roadmap.

To add yourself as a group owner, use Add-AzureADGroupOwner:

Add-AzureADGroupOwner -ObjectId <GroupID> -RefObjectId <YourAADObjectID>

For example,

Add-AzureADGroupOwner -ObjectId "62438306-7c37-4638-a72d-0ee8d9217680" -RefObjectId "0a1068c0-dbb6-4537-9db3-b48f3e31dd76"

Once you’re an owner for the groups, you can open the roadmaps from Project Home and make edits directly. Roadmap must be enabled to do this.)

For roadmaps not associated to an Office 365 group

If your user's roadmap isn’t associated to an Office 365 group, and you want to be able to make edits to it, you need to add a group that you own to the roadmap.

This first requires you to create an Office 365 Group and get the Office 365 Group Azure AD ID value for it. After you do this, perform the following steps:

In the Advanced Find search results, select the name of the roadmap to open it in Dynamics 365.
In the Roadmap Information page in Dynamics 365, select the menu item with three dots, and in the menu select Flow, and then select Form Editor.
In the Form Editor, select Office 365 Group AAD id from the Unused Fields list, and drag and drop it to the General section of the form, under Owner.
After filling in the information in Form Editor, select Save and then Publish.
After the change in completed, on the Roadmap Information page, you’ll see the Office 365 Group Azure AD ID field display. Enter the Office 365 Group Azure AD ID value of the group you own into the field box.

You’re now the owner of the Office 365 Group for the roadmap and can edit it.

To find a user's projects

In the Microsoft 365 admin center, under Admin centers, select Dynamics 365.
In the Dynamics 365 Administration Center, choose the default instance, and then select Open.
Select Advanced Find.
From the Look for menu, choose Projects.
To begin building your query, choose Select, and then select the fields you need to start searching for projects your user was a part of. You’ll need the users Azure AD ID or account name. For example:
- To find all projects owned by the user, select the Owner field, and then select Equals, and then enter the account name for the user.
- To find all projects created by the user, select the Created By field, and then select Equals, and then enter the account name for the user.
After you’ve selected your search criteria, in the ribbon, select Edit Columns.
On the Edit columns page, select Add columns, and then select the columns you want to include in the query. When done, select OK.
Select Results to run your query.

To delete or edit a project

To delete or edit a user's project, perform the following steps:

From the Advanced Find search results list, note the project you want to delete or update.
On the PowerApps admin page, select the drop-down menu and select Project.
On the Project page, in the System Views menu, select All Projects.
Choose the project you’re interested in deleted or redacting.
On the project page, you can choose:
- Delete to delete the project.
- Tasks to update the project's tasks.