Three-way matching policies

  • 10 minutes

When you receive an invoice from a vendor for goods or services on a purchase order, the business processes might require that the goods or services be received before the invoice can be approved for payment. Before you begin, make sure that the Invoice matching configuration key is selected.

On the Accounts payable parameters page, ensure the Enable invoice matching validation option is selected, the Post invoice with discrepancies field is set to Require approval, and the Line matching policy field is set to Three-way matching.

This scenario uses the USMF demo company. The accounts payable manager or accounting manager role would perform these steps.

Create a purchase order

To create a purchase order, follow these steps.

  1. Go to All purchase orders.
  2. Select New.
  3. In the Vendor account field, type a value.
  4. Select OK.
  5. Select Add line.
  6. In the Item number field, type a value.
  7. On the Action Pane, select Purchase.
  8. Select Confirm.

Post a product receipt

To post a product receipt, follow these steps.

  1. On the Action Pane, select Receive.
  2. Select Product receipt.
  3. In the Product receipt field, type a value.
  4. Select OK.

Record and match a vendor invoice to a product receipt

To record and match a vendor invoice to a product receipt, follow these steps.

  1. On the Action Pane, select Invoice > Invoice.
  2. In the Number field, type a value.
  3. Select Default from: Ordered quantity to open the drop-down menu.
  4. In the Default quantity for lines field, select an option.
  5. Select OK.
  6. Select Yes.
  7. Select Match product receipts.
  8. Select OK.
  9. On the Action Pane, select Review.
  10. Select Matching details.