Exercise - Record an invoice


The following steps show you how to use the invoice register to record invoices and then use the approval journal to update the expense accounts.

Before you begin

To get the most out of this exercise and the other exercises that are included with this module, we recommend that you have the standard sample data available in Dynamics 365 Finance that is installed via Lifecycle Services.

Create and post an invoice

  1. In USMF, go to Accounts payable > Invoices > Invoice register.
  2. Select New.
  3. Select the name of the invoice register that you want to use.
  4. Select Lines to open the register and enter expense lines.
  5. Select a vendor. For example, enter or select US-104.
  6. In the Invoice field, enter a value.
  7. In the Description field, enter a value.
  8. In the Credit field, enter a number.
  9. In the Approved by field, select the drop-down button to open the lookup.
  10. Highlight an approver and select Select to select that approver.
  11. select Post.
  12. Close all pages.

Approve an invoice

  1. Go to Accounts payable > Invoices > Invoice approval.
  2. Select New.
  3. Select the name of the invoice approval journal that you want to use.
  4. Select Lines to display a page where you will be able to select the invoices that you want to approve.
  5. Select Find Vouchers to display all the invoices that are ready for approval.
  6. Select the invoice that you created.
  7. Select Select. The vouchers that you selected above are moved to this list after you select them.
  8. Select OK.
  9. Select the Account field to add an expense account to the invoice.
  10. Enter an account number and tab off the field. For example, enter 600120.
  11. Select Post.
  12. Select Voucher to view the entries that were posted. The Invoice pending approval account is reversed and replaced with the actual expense account.