Describe project sales capabilities
In the initial sales phase of a project, a project quotation lets you provide a customer with a nonbinding offer. You enter the services, basic contact information, special trade agreements and discounts, and estimated taxes and surcharges for a project. You can also select the activities or tasks for a project and create a hierarchy of tasks and subtasks. For each activity, you can enter details about the timing and duration of the activity and the skills and experience required for workers who perform the activity.
If the customer approves the project quotation, you can copy the information in the project quotation to a project. You can also copy the project quotation information to a project forecast at the same time. Additionally, you can issue a letter of guarantee for a project quotation transaction between your organization and the customer. After the project quotation is created, you can create the letter of guarantees request for the customer and submit it to the bank. After the bank approves the request, the letter of guarantee is issued to the customer.
Confirm, update, and send a project quotation
You can send an existing project quotation for confirmation through email or as a printed copy. After you create and send a project quotation to a customer, you must get confirmation from the customer before you update the quotation status to Sent. Any modifications requested by the customer can be updated in the quotation. After you update the quotation status to Sent, you can't modify it.
For example, you sent a quotation to a customer for an estimated cost of your company's services. The customer made a few requests to modify the quotation, so you made updates based on the customer feedback and are now going to send the quotation back to the customer for confirmation.
You can't modify a project quotation after the status is changed to Sent.
Transfer a quotation to a project
When a project quotation has a status of Confirmed, you can transfer some or all the quotation lines to a new or existing project by using the Transfer to project wizard.
Now that you have explored project sales capabilities, you can move on to the following unit, which provides examples of the project contracts that you can create for various types of projects and funding sources, and how you can manage contracts and invoice project customers.
When a project quotation has a status of Confirmed, you can transfer some or all the quotation lines to a new or existing project by using the Transfer to project wizard.