Calculate and approve raw time registrations
When a registration worker is assigned a calculation group that typically relates to a specific team, shift, or work group. The team manager or supervisor typically validates the registrations made by the workers, and is therefore also the responsible person to run the calculation for the respective calculation groups on a daily basis. As part of the calculation process the team manager or supervisor is able to:
Correct erroneous registrations. For example, change switch codes and adjust feedback on production jobs.
Add missing registrations. For example, create clock-out registrations and create absence transactions.
Delete incorrect registrations.
Because the registered time must match the worker's time profile prior to calculating the registrations, you must override the work time profile for any worker who has an exception to their standard work time profile. If the worker profile is day shift, and the worker has agreed to work a night shift with no overtime pay, the team manager or supervisor must override the default worker profile in order to calculate the working time at the standard night rate and not as overtime. The calculation will also display an error if an absence registration is missing. It must be added before the calculation can be completed.
Approving registrations
Just as you assign a calculation group to a time registration worker, you must assign an approval group as well. The group will be specific to a team, shift, or work group. You must approve the time registrations that were calculated correctly – this means doing a calculation without errors – before pay items can be generated that afterward can be transferred to a payroll system. The payroll administrator will typically do the approval of registrations, and prior to the approval they're able to:
Override pay agreements for individual workers.
Add manual premiums.
Enter additional information about absence registrations.