Admin guide for personal insights

As an administrator, you benefit from knowing what Microsoft Viva Insights provides to its participants and what you can do to enable and enhance their experience.

Benefits of use

Viva Insights can help participants strengthen their work relationships, have more time to focus on important work, and improve their work-life balance. Viva Insights does this by showing users insights about their work habits. It derives these insights from Microsoft 365 data about emails, meetings, calls, and chats. For more information, see Why use Viva Insights.

You and your users are in charge

• As the admin, you control the configuration of how your users start using Viva Insights. See Configure personal insights for details.
• Users can opt in or out from the start. See Opt out for details.
• Users can opt out of digest emails. See Opt out of digests for details.
• Users can opt out of the Insights Outlook add-in. See Opt out of the Insights Outlook add-in for details.
• Users can opt out of inline suggestions. See Opt out of inline suggestions for details.

Data privacy

None of a user's personal information is shared with their co-workers or managers. Viva Insights adheres to compliance regulations, such as the GDPR. Also see the Privacy guide for admins.

Granting access

Soon after you assign licenses with a Microsoft Viva Insights service plan to users, they'll get access to personal insights elements, such as Viva Insights in Teams and on the web, digest emails, inline suggestions in Outlook, the Viva Insights Outlook add-in, and a Viva Insights welcome message.

Access to these elements depends on the plan in place at your organization. For details, see Access to Viva Insights elements.

Introduction to Viva Insights

See Introduction to Microsoft Viva Insights to learn about Microsoft Viva Insights.