Add learning management systems for Microsoft Viva Learning

A growing set of learning management systems are available through Viva Learning. This set may change at any time as more providers join or change their status with the program.

Learning management systems aren't enabled by default. To enable these sources, add them to the Viva Learning Admin tab and follow the specific instructions shown in the following table.

Note

A Viva Learning or Viva Suite license is required to access this feature. Learn more about licensing.

Note

Sources you enable in the Viva Learning admin portal users may take 24 to 48 hours before becoming visible to users.

Learning management systems

Learning management system	Configuration instructions
Cornerstone OnDemand	Configure Cornerstone OnDemand as a content source
Saba	Configure Saba as a content source
SAP SuccessFactors	Configure SAP SuccessFactors as a content source

Note

Available learning management systems are subject to change. Depending on your organization, you may have access to different learning management systems than are listed here.

Dataflow architecture

The dataflow diagram illustrates how Viva Learning uses the LMS connector to ingest the learning content catalog and learner records (assignments and completion status). The learning management system (LMS) is the ultimate source of content and learner records for their customers. Viva Learning extracts the content and learner records from the LMS by the LMS Connector as depicted in the diagram below.

1. LMS
   Viva Learning requires two types of data from every LMS.

   • Content catalog: Fields that are extracted as part of the Content Catalog package or API from the LMS. View the table
   • Assignment and completion records (learner records sync): Fields that are extracted as part of the Assignment & Completion package or API from the LMS. View the assignment table. View the completion table.

2. LMS Connector
   The LMS Connector pulls content from the LMS using both API and SFTP mechanisms. The first time you sync, the LMS extractor pulls the full data. Afterward, a scheduler triggers once every 24 hours to refresh the data and pull any changes. Then the extract is validated and processed. If you encounter any error in processing, the error code displays on the admin portal. User records received from the extract are mapped with Microsoft Entra ID records to ensure the correct assignment and completion status for every user. Once all the records are processed, the data is synchronized to Viva Learning and displayed in Viva Learning.

3. Viva Learning
   Content details (content provider logo, thumbnail, title, description, etc.) display on the Home and Learning tabs in Viva Learning.
   The My learning tab shows the user's assigned and completed courses, which are fetched from the LMS.

Content catalog

These are the data extracted from the LMS as part of the Content Catalog package.

Metadata field name	Field details	Priority
Content provider (LMS) name	LMS's name. This can be provided separately and appended.	Required
Content provider (LMS) logo URL	URL to the LMS's logo for display purposes.	Required
Title of learning content	Title of learning content	Required
Content module's thumbnail URL	URL to the learning content thumbnail image for display purposes	Required
Content module's URL (deep link to consume content)	URL to learning content. This is the link that the user selects to consume content.	Required
Content module description/summary	Description or summary of learning content	Required
Content language/locale	Language in which content is available. Metadata should be provided in all available languages.	Required
Content module duration	Time duration of learning content	Required
Last modified date of content module/content creation date	Date the learning content was last modified	Required
Content format	Content format, such as article or video	Required
Assigned user role	Role(s) or group(s) that have permissions to the content	Required for role-based access
Content source name	Name of the course content provider	Recommended
Content source logo URL	Logo of the course content provider	Recommended
Content ID	Unique identifier for learning content	Recommended
Content module author/creator/contributor	Author/creator/contributor of learning content	Recommended
Content module length/size	Size of content, not based on time. For example, this could be the number of pages.	Recommended
Tags and keywords	Keywords, topics, and other tags associated with the learning content	Recommended
Difficulty level	Difficulty level of the course (such as beginner, intermediate, or advanced)	Recommended
Content module thumbnail alt text	Alternative text to support accessible design for images. Text describes images and can be invoked by screen readers for users with assistive technology.	Recommended
Popularity score	Rating or popularity score for learning content	Recommended
Skills associated	Skills tags associated with the learning content	Recommended

Assignment records

These are the data extracted from the LMS for assignment records.

Metadata field name	Field details	Priority
Tenant ID	Tenant ID	Required
Configuration ID	LMS configuration ID. This is the equivalent to the learning source ID of the LAS	Required
ID	Object unique key (configid+externalAssignmentId)	Required
Learning object ID	Unique identifier for the assigned learning object	Required
Learner ID	ID of the learner/user to whom the learning object was assigned	Required
External assignment ID	Unique assignment ID on each LMS side	Required
Assignment due date	Date the assigned course is due for completion	Required
Assignment completion status	Current completion status of the assigned learning object. This can be Not started, In progress, or Completed.	Required
Assignment date	Date the learning object was assigned	Required
Assigner ID	ID of the user who assigned the learning object	Recommended
Assignment completion date	Date the assignee completed the learning object	Recommended
Assignment title	Title that an assigner can maintain	Recommended
Notes	Notes or comments on the assignment	Recommended

Completion status

These are the data extracted from the LMS for completion status.

Metadata field name	Field details	Priority
Tenant ID	Tenant ID	Required
Configuration ID	LMS configuration ID. This is the equivalent to the learning source ID of the LAS	Required
ID	Object unique key (configid+externalAssignmentId)	Required
User ID	Unique identifier for the user or employee	Required
Learning object ID	Unique identifier for the assigned learning object	Required
Completion status of learning object	The current completion status of the learning object. This can be either In progress or Completed.	Required
Date of completion	Date the user completed the learning object	Recommended
Start date	Date the user started the learning object	Recommended
Course completion ID	Unique identifier for the course completion record	Recommended
Current time	How far the user has progressed in the course (time)	Recommended
Current page number	How far the user has progressed in the course (page number)	Recommended

Content ingestion errors

Learn how to address content ingestion errors.

Content consumption for end users

Once you've added a learning management system as a content source, content from the LMS will flow to Viva Learning and will be visible to end users.

Once a user chooses to play a course in Viva Learning, they will be directed to the LMS webpage and will need to enter the login credentials on the LMS sign-in page. Learn more about how to consume content with Viva Learning.