Meeting Notes and Transcripts

Question

Hi How can i set it up so when we have a meeting you take notes and then send me the transcripts and summaries

Answer 1

To set up note-taking, transcripts, and summaries for your meetings in Microsoft Teams, you can utilize the transcription and recording features available in the platform. Here’s how to do it:

1. Enable Meeting Transcription: As an admin, you can enable transcription in the Teams admin center. Go to Meetings > Meeting Policies, select or create a policy, and ensure that the Meeting recording option is turned on under Recording & transcription. This allows transcripts to be generated during meetings.
2. Record Meetings: When you start a meeting, make sure to record it. This will capture audio, video, and the transcription of the meeting. The recording will be uploaded to OneDrive or SharePoint, depending on the meeting type.
3. Accessing Transcripts and Summaries: After the meeting, participants can access the transcript along with the recording. The transcripts are stored with the meeting recordings in OneDrive and SharePoint, and they can be viewed with timestamps and speaker attribution.
4. Using Facilitator in Teams Rooms: If you are using Teams Rooms, the Facilitator feature can automatically take notes and summarize discussions during the meeting. This feature needs to be set up in advance, and the notes will be accessible in the Recap section of your Teams calendar or chat after the meeting.

By following these steps, you can ensure that notes, transcripts, and summaries are effectively captured and shared after your meetings.

Answer 2

Dear @Chelsey Koberstein,

Good day. Thank you for posting your question in the Microsoft Q&A forum!

I noticed that above you asked about how to set up meetings, take notes, and create transcripts and summaries, and it seems Q&A Assist has already addressed those points. However, I also see you asked an additional question regarding locating your Teams meeting recordings and transcripts in OneDrive or SharePoint, so I will provide an answer to that query.

I understand how important it is to quickly access your meeting recordings and transcripts after a session ends. I appreciate you letting me know what you’re experiencing.

To locate them, please kindly follow these steps:

1. Meeting chat “View recap” or Recap tab

Open the chat for that meeting and click View recap. You’ll see the recording and transcript together, along with shared files and notes. Alternatively, open the meeting from your Calendar and select the Recap tab.

Or you can select Shared and then Files from the top menu.

For your reference: Recap in Microsoft Teams

2. Channel meetings

Your recording is stored in SharePoint, within the Files tab of the channel where the meeting took place: Go to the channel, click Files, then open the Recordings folder. You can also access it via the channel’s associated SharePoint site.

 

Note: Please note that our initial response does not always resolve the issue immediately. However, with your help and more detailed information, we can work together to find a solution.   

I hope this information helps. Should you have any questions or need further assistance, feel free to share them in the comments so I can continue to support you.

Your understanding and co-operation are highly appreciated. I am looking forward to your response!

Thank you for your kindness and for contributing to the forum. 

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Answer 3

What would be the best way to record a meeting in an office? and where is onedrive or sharepoint?