Expedite work using swimlanes

Artikkel
10/03/2024

Azure DevOps Services | Azure DevOps Server 2022 - Azure DevOps Server 2019

Your board helps you visualize the flow of work as it moves from defined to completed. When you add swimlanes, you can also visualize the status of work that supports different service-level classes. You can create a swimlane to represent any other dimension that supports your tracking needs.

Prerequisites

Access levels: You need Basic access or higher to fully utilize all backlog and board features. Users with Stakeholder access can edit work items on the board and add existing tags, but they can’t create new work items or update fields displayed on cards.
Permissions: To configure team settings, you must be part of the Project Administrators security group or have the Team Administrator role. For more information, see Change project-level permissions.

Access levels: You need Basic access or higher to fully utilize all backlog and board features. Users with Stakeholder access can edit work items on the board and add existing tags, but they can’t create new work items, update fields displayed on cards, or drag-and-drop work items to update status or reorder cards.
Permissions: To configure team settings, you must be part of the Project Administrators security group or have the Team Administrator role. For more information, see Change project-level permissions.

Types of swimlanes

You can use up to 50 swimlanes to sort work on your board and track items differentiated by the following categories:

High priority items
Service-level class
Date-driven requirements
Dependencies for or from another team
Blocked items
Technical debt or other engineering work that isn't a specific user story

Track work in swimlanes

You can drag items into a swimlane and reorder them within the swimlane.

Tip

Enter o to expand all swimlanes and u to collapse all swimlanes. To move the focus up or down, enter the ↑↓ up/down arrows. For more information, see Keyboard shortcuts.
When you have many swimlanes or cards on your board, you may encounter slow performance when dragging a card. We recommend that you use swimlanes in conjunction with card styles, tags, and board filters to manage your work items. If you have a lot of cards in the default lane, place that lane lower on the board to enhance performance when dragging a card to another swimlane.

Screenshot of board and dragging items into a swimlane.

Note

The default lane appears unlabeled on the board. You can rename it, but you can't delete it or apply rules to it.

You can also focus on a single swimlane by collapsing all other lanes.

Important

Work items that appear on more than one team's board can yield results that don't meet your expectations because each team can customize its board columns and swimlanes. The values assigned to Board Column, Board Column Done, and Board Lane fields might differ from what you expect when another team updates the work item from a different board. For more information, see Add, review, and update work items in Azure Boards.

Add or remove a swimlane

Identify the swimlanes that support your tracking needs and add them to your board.

Open your board. If you're not a team admin, get added as one. Only team and project administrators can customize the board.
Choose Configure board settings to configure the board.
Choose Swimlanes, choose Add swimlane, and then enter the name of the swimlane you want to add. For example, here we enter Expedite. You can optionally select the more actions icon to insert a new swimlane above or below another swimlane.

Note

The following images show the user interface when the New Boards Hub preview feature is enabled. Some features are only available with the New Boards Hub, as described in Key concepts and work item tasks in Azure Boards. For example, choosing the swimlane color is only supported when the New Boards Hub feature is enabled. To enable it, see Manage or enable features.
To set the color of the swimlane, choose a color from the drop-down menu. To reset the swimlane to the default, choose Reset to default color.
To reorder a swimlane, choose the up or down menu selector to move it up or down. To remove a swimlane, choose the trash bin icon, but first move all items out of the lane.
When you're done with your changes, choose Save.

Open your board. If you're not a team admin, get added as one. Only team and project admins can customize the board.
Choose the gear icon to configure the board and set general team settings.
Choose Swimlanes and then choose the plus icon and enter the name of the swimlane you want to add.

The default lane appears unlabeled on the board. You can rename it to anything, but you can't delete it. Also, you can rename it directly from the board.
To reorder your swimlanes, grab the lane and move it up or down.
If you need to delete a swimlane, first move all items out of the lane. Then open the Settings dialog, choose the actions icon and select Remove.
When you're done with your changes, choose Save.

Set up swimlane rules

Swimlane rules are similar to style rules but allow you to set conditions on your board to automatically move work items into specific lanes. For example, you can set up a lane for each person on your team. When you assign a work item, it gets placed into that person's lane.

Swimlane rules are executed in order. Once a rule is met, it executes and moves on to the next work item. For example, if Lane 1 has a rule that says "where priority = 1" and Lane 2 has a rule that says "where priority = 2", a work item with priority = 1 gets moved into Lane 1.

The following limits apply to swimlanes:

Up to five rules per lane
A maximum of 25 rules in total
Only AND conditions are supported

Note

Manual movement of items into these lanes is restricted to ensure consistency with the configured rules. To move items into a swimlane with configured rules, ensure that the items meet the criteria defined in the swimlane rules. Adjust the item properties accordingly so that they automatically move into the correct swimlane.

Do the following steps to set up swimlane rules for your board.

From your board, choose the gear icon to Configure board settings.
Select Swimlanes, select the swimlane or + Add swimlane, and then select + Add criteria.
Choose from the dropdown menus for each of the following entries: Field, Operator, and Value, and then choose Save. For more information, see the examples in the next section.

Tip

You can't assign rules to the Default lane, but you can optionally rename it.

When your board refreshes, your work items are listed within the appropriate swimlane.

Examples of swimlane rules

The following examples show some of the ways you can use and set up swimlane rules.

Track priority. We created rules for the Work Item Type and Priority fields, so work items automatically go into the appropriate swimlane.

Settings

Board results
Track the parents of your work items. We created rules for the Work item type field, so you can quickly see parents (features) and children (user stories and bugs) in their own swimlanes on the board.

Settings

Board results
Track each person's work on your team. We created rules for the Assigned to field, so that when you assign a work item, it goes into that user's lane.

Settings

Board results