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OK dokument (Independent Publisher) (Preview)

OK dokument delivers an easy to use and customizable electronic signature and digital document distribution platform that integrates seamlessly into your existing systems

This connector is available in the following products and regions:

Service Class Regions
Logic Apps Standard All Logic Apps regions except the following:
     -   Azure Government regions
     -   Azure China regions
     -   US Department of Defense (DoD)
Power Automate Premium All Power Automate regions except the following:
     -   US Government (GCC)
     -   US Government (GCC High)
     -   China Cloud operated by 21Vianet
     -   US Department of Defense (DoD)
Power Apps Premium All Power Apps regions except the following:
     -   US Government (GCC)
     -   US Government (GCC High)
     -   China Cloud operated by 21Vianet
     -   US Department of Defense (DoD)
Contact
Name Seyfor Slovensko a.s.
URL https://www.seyfor.com
Email tomas.szarka@seyfor.com
Connector Metadata
Publisher Seyfor Slovensko, a.s.
Website https://okdokument.com/
Privacy policy https://okdokument.com/_user/files/OKdokument/gdpr-en.pdf
Categories Productivity

OK dokument - electronic signature

OK dokument delivers an easy to use and customizable electronic signature and digital content distribution platform that integrates seamlessly with your existing systems.

Publisher

Seyfor Slovensko, a.s.

Prerequisites

You need to have an account at https://app.okdokument.com and a valid API key generated by the OK dokument service.

Supported Operations

1. Document Upload

Action used for uploading a PDF file to the document signature service. This action takes a base64 string and uploads it to the OK dokument API platform.

Document passes several states during its lifetime. OK dokument API uses the following document states:

  • tags – state that searches text tags and inserts signature acrofields. After successful insertion of acrofields it automatically changes state to tosign
  • tostamp – state that insert digital stamp into the document
  • tosign – document ready to be signed
  • signed – signed document (within given signatureRequestID)
  • errorsendinfo – error while calling info service
  • canceled – canceled document – signer pressed the “Cancel” button in the document

Signature acrofields

Acrofield is a type of active field supported in PDF. A signature acrofield is a special type of active field that allows a signature to be inserted into a document at a fixed location. Acrofields can be inserted into PDFs with specialized PDF tools such as Adobe PRO, or with template tools such as JasperReport.

Tags

A tag represents a unique text value that the API server scans. If it finds it, it inserts the signature acrofield in its place. The tag lookup is provided by the "tags" document state, which must be set when the JSON/document service is called. OKdokument API supports the following tags for optional signature:

_SO1_ _SO2_ _SO3_ _SO4_ _SO5_

OKdokument API supports the following tags for mandatory signature: _SC1_ _SC2_ _SC3_ _SC4_ _SC5_

If mandatory tags are used, all visible mandatory signature acrofields must signed before submitting the document.

In case it is not possible to prepare documents with signature acrofields or tags when registering signatureRequest, it is possible to enable "sign anywhere" functionality, which will allow the user to sign the document at any location, simple where the user clicks/taps

Convert document to PDF

OKdokument API supports conversion of .doc, .docx, .xls, .xlsx into PDF file format. The source file can contain also tags, OKdokument API will first do the file conversion and then automatically inserts signature acrofields.

To convert file into PDF you must fill name of the document. This parameter is mandatory if you want to do the file conversion to PDF format. For conversion the file postfix must be:

  • contract.doc
  • contract.docx
  • contract.xls
  • contract.xlsx

Storing and deleting documents

OK dokument API does not serve the role of a permanent archive of signed document. Following rules are applied:

  1. Signed document is automatically deleted 10 days after signing
  2. Unsigned document is automatically deleted after 30 days after uploading

2. Signature Request

This action is used for generating signature request ID. Within this action you have to use Document ID. The Document ID is a result from Document upload action.
In this action you can transform your signature process into a multistage signature process. Adding additional parameter "Signature fields" allows you to manage what should be available in each signature request. You can use acrofields with internal names

_SO1_ _SO2_ _SO3_ _SO4_ _SO5_

OR

_SC1_ _SC2_ _SC3_ _SC4_ _SC5_

This action can be used multiple times in your process. Signature request action is generated in OK dokument service as "Signature request" and this ID is unique for every "Sign" action.

To send request for document signature you use response attribute URL and use it in email, push notification or MS Teams to ask someone to sign specific document.

Once document is signed you can use “Signature request” to change the document state to “tosign” and create new signatureRequestId and prepare the document for next signature. Than the process repeats steps 3 – 5.

Example of Signature request with one mandatory acrofield

_SC1_

Example of Signature request with one mandatory acrofield and on optional acrofield in one signature request _SC1_;_SO2_

Additional rules in Signature request

Additional rules can be used to:

  • Disable or enable Sign Anywhere feature
  • Predefine value for signer name
  • enabling the input for signer name
  • enabling sending signature request from OK Dokument
  • enable email reminder
  • OTP (one time password) configuration via email or SMS
  • sign document with OTP
  • disable signing with the mouse
Rule Name Parameter Description
signAnywhereEnabled true/false parameter for disabling sign anywhere function
guiRequestSignerName true/false parameter for enabling the input for signer name
guiSignerName Signer name predefined value for signer name, max 40 characters. If guiRequestSignerName is enabled, signer name can be changed by signer.
signAnywhereEnabled true/false parameter for disabling sign anywhere function
emailTo Signer email Signers email to which signature request url will
be delivered.
emailFrom Sender email Senders email. Mandatory if emailTo rule is used
nameFrom Sender name Senders’ name, that will be used in the email templates
emailNotification Rule that enables email reminder. Email reminder sends email every morning at 7:00 for signature requests that are not signed. The email is sent to emailTo and emailFrom – according to - signatureRequest configuration.
emailFinal Signer email Email to deliver the signed document. If emailFinal is without parameter, the signed document will be sent to emailTo.
openOtpPhone Signer phone Signers phone number to which the one-time password for accessing the document will be delivered. To use SMS OTP, you must buy signature request package with SMS.
openOtpEmail Signer email Signers email to which the one-time password for accessing the document will be delivered.
signOtpPhone Signer phone Signers phone number to which the one-time password for signing the document will be delivered. OTP signature requires signature acrofield.
signOtpEmail Signer email Signers email to which the one-time password for signing the document will be delivered. OTP signature requires signature acrofield.
lang sk, cs, en, ro, uk, pl, pt, hu Language of email and SMS template, If the rule is not set, Slovak as a default language is used.
mouseSignature false Rule for disabling signing with the mouse.

Syntaxt for writing signature request rules
RuleName-Value

Syntaxt for writing multiple signature request rules
RuleName1-Value_RuleName2-Value_RuleName3-Value

Example of Signature request with enabled Sign Anywhere
signAnywhereEnabled-true

Example of Signature request with disabled Sign Anywhere and enabled Signer name with prefilled value
guiSignerName-John Doe_guiRequestSignerName-true_signAnywhereEnabled-false

Example of Signature request with disabled Sign Anywhere, enabled Signer name with prefilled value, defined OTP email to open signature request, email where signature request is sent, email template language, signature request sender email
guiSignerName-John Doe_guiRequestSignerName-true_signAnywhereEnabled-false_openOtpEmail-john.doe@somefakeemail.com_emailTo-john.doe@somefakeemail.com_lang-sk_emailFrom-sender@someofficetenant.onmicrosoft.com_mouseSignature-false

Expiration time

Default value for signature request expiration is 24 hours. You can extend this time range up to 10 days using this parameter expirationTime. Signature request ID expiration time. Time in Milliseconds since Jan 1, 1970 00:00:00 UTC

Email

OKdokument API allows you to share signatureRequest url via e-mail. To send email you have to use rules:

  • emailTo – email of the signer
  • emailFrom – email of the sender
  • nameFrom – name of the sender

Email will be delivered from okdokument@okdokument.sk, but when the signer hits reply/reply all button, the response will be sent directly to the sender (emailFrom). We recommend also using the following rules for additional setup in the signing process:

  • emailFinal – email for sending the signed document. By default, emailTo is used, but it can be changed. In case of multi-round signing, use this rule in the last signing round and fill all singers’ email addresses. Example: emailFinalemail@address.com|email2@address.com
  • emailNotification - email for sending reminder that document is awaiting signature.
  • language – language of the email template
  • filename – document name, that will be used in the email template. If filename is not filled, technical document ID will be used as a document name

3. Wait for Signature

Trigger action „Wait for Signature“ can be used in your process. „Wait for Signature“ action is waiting till document signature is confirmed in OK dokument service by clicking the Submit button. Once signature is submitted this trigger action is completed. You can use this action if you need to wait for document signature confirmation in your process.

4. Download signed document

This action allows you to download signed document and process the document in additional steps in your system or save it to SharePoint or other document storage system.

5. Delete document

Once your document is signed, you can delete the document from OK dokument service using action delete manually. All uploaded documents are deleted automatically after 60 days and signed documents are deleted after 10 days.

Obtaining Credentials

You can get the API key required to use OK dokument service by subscribing at https://okdokument.com/en/about/api/.

Known Issues and Limitations

Currently there are limitations to using acrofields and tags. The only possible use of tags or acrofields is predefined string format in your process: _SC1_, _SC2_, _SC3_, _SC4_, _SC5_ or _SO1_, _SO2_, _SO3_, _SO4_, _SO5_ .

Custom acrofield internal names are currently in use:

Checkbox Acrofield
Optional Checkbox CO
Compulsory Checkbox CR
Text Field Acrofield
Optional TextField TO
Compulsory Text Field TC
Radio Button Group Acrofield
Optional Radio button Group RO
Compulsory Radio button Group RC
Combo Box Acrofield
Optional combobox CBO
Compulsory combobox CBC

Deployment Instructions

Please use the instructions located here to deploy this connector as custom connector in Microsoft Power Automate, Power Apps or Azure LogicApps.

Creating a connection

The connector supports the following authentication types:

Default Parameters for creating connection. All regions Not shareable

Default

Applicable: All regions

Parameters for creating connection.

This is not shareable connection. If the power app is shared with another user, another user will be prompted to create new connection explicitly.

Name Type Description Required
OK dokument API Key securestring The app/subscription API key issued by Anasoft True

Throttling Limits

Name Calls Renewal Period
API calls per connection 100 60 seconds

Actions

Document Delete

Document Delete

Document Upload

Document Upload

Download Signed Document

Download Signed Document

Signature Request

Signature Request

Document Delete

Document Delete

Parameters

Name Key Required Type Description
Document ID
Document ID True string

Document ID

Returns

Name Path Type Description
code
code string

code

message
message string

message

statusCode
statusCode integer

statusCode

Document Upload

Document Upload

Parameters

Name Key Required Type Description
Document operation
state string

Document operation

File
file True binary

File content

Filename
filename string

Filename with extension

Returns

Name Path Type Description
Document ID
result string

Document ID

Download Signed Document

Download Signed Document

Parameters

Name Key Required Type Description
Document ID
Document ID True string

Document ID from Document Upload action

Returns

Document Content

Document Content
binary

Signature Request

Signature Request

Parameters

Name Key Required Type Description
Document ID
id True string

Document ID from Document Upload action

Signature fields
SIGNATURE string

Signature fields in your document

Expiration time
expirationTime string

Expiration time in Milliseconds

Name
name string

Name of the acrofield

Value
value string

Acrofield value

Read Only
readOnly boolean

Acrofield is read only

Additional Rules
rules string

Rules to define signature request process

Returns

Name Path Type Description
Signature Request ID
result string

Signature Request ID

Signature Request URL
url string

url

Triggers

Wait for document signature

Wait for document signature

Wait for document signature

Wait for document signature

Parameters

Name Key Required Type Description
Signature Request ID
signatureRequestId True string

Signature Request ID from Signature request action

Returns

Name Path Type Description
code
code string

code

statusCode
statusCode integer

statusCode

Definitions

binary

This is the basic data type 'binary'.