Learn about the various charge types in Partner Center reconciliation line items
Applies to: Partner Center | Partner Center for Microsoft Cloud for US Government
Appropriate roles: Admin agent | Billing admin
This article helps you understand the charges in your reconciliation line items. Your invoice summarizes your costs, and the reconciliation line items provide detailed information. This document lists different charge types associated with the line items. For more information, see how to use reconciliation files.
Note
Review both invoices and reconciliations to ensure accurate billing. Adjustments might include one-time credits, discounts, or refunds, which might not appear in the legacy reconciliation.
Map charge types to invoice charges
To track your charges and check your billing, use Microsoft Excel filters, and compare your invoice and reconciliation line items. By filtering by charge type in the reconciliation line items, you can match invoice charges with details.
Legacy license-based reconciliation charges
To verify legacy license-based charges in your invoice, add up the Amount column in the license-based reconciliation line items.
| Charge description (ChargeType in the reconciliation line items) | Charge explanation |
|---|---|
| Activation fee | The amount charged to the customer when they use the subscription after purchase. |
| Cancel fee | Prorated charges refunded to the customer when associated licenses are changed. |
| Cancel instance prorate | Prorated charges canceled when customer with monthly subscription has subscription suspended and associated licenses changed within the same month. |
| Cycle fee | Periodic charges for a subscription. |
| Cycle instance prorate | Prorated charges assessed from the customer when associated licenses are changed. |
| Prorate fees when cancel | Prorated refund for unused portion of service upon cancellation. |
| Prorate fees when convert away from current offering | Prorated charges after converting away from the current monthly subscription to an annual subscription. |
| Prorate fees when convert to a new offering | Prorated charges after converting a monthly subscription to a new annual subscription. |
| New purchase cycle fee | The charge type for a subscription when using both monthly or annual billing. |
| Prorate fees when purchase | The first cycle fee of a net new subscription. |
| Prorate fee when renew | The first cycle fee of a renewed subscription. |
| Prorate fees when activate | Prorated fees from reactivating suspended subscription until end of billing period. |
New commerce license-based reconciliation charges
To verify new commerce charges in your invoice, sum the Total or Subtotal in the reconciliation line items based on your tax calculation method. If you have a credit note, subtract that amount from the invoice total.
The new commerce reconciliation line items explain each positive or negative charge. For more information, see the table.
| Charge type | Explanation |
|---|---|
| new | Purchase a new subscription. |
| renew | Renew a subscription. |
| cycleCharge | Charge recurring fees for a subscription. |
| addQuantity | Refund and adjust charges after adding more licenses. |
| removeQuantity | Refund and adjust charges after reducing licenses. |
| moveQuantity | Upgrade to an existing advanced subscription. |
| cancelImmediate | Cancel a subscription. |
| convert | Upgrade from a free trial to a paid subscription, or to a new advanced new subscription, or change billing plan between monthly and yearly. |
| customerCredit | Provide credit for Azure, breach of service level agreement, etc. |
| extendTerm | Extend the product's trial period. |
Usage charges for legacy
To map these usage charges to your invoice, sum the PretaxCharges from the usage-based reconciliation line items.
| Charge description (ChargeType in the reconciliation line items) | Charge explanation |
|---|---|
| Assess usage fee when cancel | Access usage fee upon cancellation for unpaid usage during the current billing period. |
| Assess usage fee for current cycle | Access usage fee for the current billing period. |
New commerce usage-based reconciliation charges
See all the charges and usage for a day in the new commerce usage-based reconciliation line items.
| Charge type | Explanation |
|---|---|
| new | Daily charges for the resource |
Credits
To map these credits to your legacy invoice:
- Sum the
TotalForCustomerfrom the license-based reconciliation line items. - Sum the
PostTaxTotalcolumn from the usage-based reconciliation line items.
| Charge description (ChargeType in the reconciliation line items) | Charge explanation |
|---|---|
| Offset a line item | Partial or whole refund to a line item, including taxes. |
Verify discounts for legacy usage-based products
To verify usage-based discounts to your invoice, sum the PretaxCharges from the usage-based reconciliation line items.
| Charge description (ChargeType in the reconciliation line items) | Charge explanation |
|---|---|
| Activation discount | Discount applied when subscription activated. |
| Cycle discount | Discount applied on periodic charges. |
| Renew discount | Discount applied when subscription renewed. |
| Cancel discount | Charges applied when discounts are canceled. |
Verify discounts for legacy license-based products
To verify license-based discounts to your invoice, sum the TotalOtherDiscount from the license-based reconciliation line items.
License-based discounts can be applied to multiple charge types.