Required descriptions in G-L entry

When entering general journal lines on a form, the system fills in automatically the description field. This description will also be stored in the G/L entry after posting the journal. For a good audit trail, a more detailed description is desirable, when you post a journal line of type G/L Account.

To force the user to enter a more detailed description, it's possible to choose if the system must fill in automatically the description of the G/L account or leave the field blank. If the Omit Default Descr. in Jnl. Field check box on the G/L Account Card page is checked, the system won't fill in the Description field for that G/L account when selected in a general journal line.

When posting the journal lines, the system checks if all the Description fields are filled in. If there's a blank description, an error message appears.

Note

Leaving the description field blank and check if all the description fields are filled in before posting, will only be done on the general journal pages in several application areas and on the local Cash Bank Giro pages.

See also

Apply Customer Payments Manually
Create an Audit File for the Tax Authority
Understanding the General Ledger and the COA

Find free e-learning modules for Business Central here