(NLD) Set up parameters to calculate collection fees for a collection agency

Applies To: Microsoft Dynamics AX 2012 R3

This topic explains how to enable the collection of overdue payments through a collection agency and how to define the criteria that are used to calculate collection fees.

Prerequisites

The following table shows the prerequisites that must be in place before you start.

Category	Prerequisite
Version	Microsoft Dynamics AX 2012 R3
Country/region	The primary address for the legal entity must be in the following countries/regions: Netherland
Accounts receivable parameters	To enable the collection of overdue payments through a collection agency, make sure to follow these steps: In the Accounts receivable parameters form, click Collections link, on the Collection letter FastTab, select the Refer to collection agency check box to enable the collection of overdue payments through a collection agency. Optional: In the Collection agency tax rate field, enter the tax rate if VAT is applicable for the collection fee. In the Grace period for dues transfer field, enter the number of days after which the overdue amount is transferred to the collection agency for collection.

Specify grace periods for customers

To set up grace periods for customers or customer groups, follow these steps:

1. Click Accounts receivable > Setup > Collections > Collection letter. Click Collection agency > Collection agency grace period setup.

2. Click New to create a new record. In the Account code field, select the account type.

3. In the Account/Group number field, select the customer or customer group number.

4. Optional: In the From date and To date fields, select the starting date and ending date of the period for which the grace period is valid.

5. In the Grace period in days after transaction date field, enter the number of days for the grace period, by the end of which the payments must be made.

Define criteria to calculate collection fees

Use the Collection agency fee setup form to set up the criteria that are used to calculate the collection fee for the overdue payment.

1. Click Accounts receivable > Setup > Collections > Collection letter. Click Collection agency > Collection agency fee setup.

2. Click New to create a new record. In the Currency field, select the currency that is used to calculate the collection fee.

   Notes

   Select the Reference currency for triangulation check box in the Currencies form to triangulate the currencies and calculate the collection fee. For more information, see Devises (écran).

3. Optional: In the From date and To date fields, select the starting date and ending date of the period for which the collection fee is valid for the currency.

4. In the Min fee and Max fee fields, enter the minimum and maximum collection fee amounts that are collected for the overdue payment.

5. In the lower pane, click Add to specify the amount ranges and rates that are used to calculate the collection fee.

   For example, following are the amount ranges and percentage of interest that are specified in the lower pane:

   Amount range	Percentage of interest
   0 to EUR 2500	15%
   EUR 2500 to EUR 5000	10%
   EUR 5000 to EUR 10000	5%
   EUR 10000 and above	1%

   Based on the values above, the collection fee for an overdue payment of EUR 3500 is calculated as follows:

   Overdue payment = EUR 3500 (EUR 2500 + EUR 1000)

   15% * EUR 2500 = EUR 375

   10% * EUR 1000 = EUR 100

   Total collection fee = EUR 475

6. Create and post collection letters to view the calculated collection fee. For more information, see Créer des lettres de relance and Imprimer/publier les lettres de relance (écran).

Technical information for system administrators

If you don't have access to the pages that are used to complete this task, contact your system administrator and provide the information that is shown in the following table.

Category	Prerequisite
Configuration keys	Click System administration > Setup > Licensing > License configuration. Select the Collection letter configuration key.
Security roles	To perform this task, you must be a member of the following security roles: Collection agent (CollectionLetterCollectionsAgent) Collection manager (CollectionLetterCollectionsManager)