Conditional Access for SharePoint Online in Configuration Manager

 

Updated: June 20, 2016

Applies To: System Center 2012 Configuration Manager SP2, System Center 2012 R2 Configuration Manager SP1

Note

The information in this topic applies to System Center 2012 Configuration Manager SP1 or later, and System Center 2012 R2 Configuration Manager or later.

Use the Configuration Manager SharePoint Online conditional access policy to manage access to OneDrive for Business files located on SharePoint online, based on conditions you specify.

Important

Conditional access for PCs and Windows 10 Mobile devices with apps using modern authentication is not currently available to all Intune customers. If you are already using these features, you do not need to take any action. You can continue to use them.

If you have not created conditional access policies for PCs or Windows 10 Mobile for apps using modern authentication, you will need to submit a request for access. You can find out more information about known issues as well as how to get access to this feature at the connect site.

When a targeted user attempts to connect to a file using a supported app such as OneDrive on their device, the following evaluation occurs:

To connect to the required files, the device running OneDrive and other apps must:

• Be enrolled with Microsoft Intune or a domain joined PC.

• Register the device in Azure Active Directory (this happens automatically when the device is enrolled with Intune.

  For domain joined PCs, you must set it up to automatically register with Azure Active Directory.

• Be compliant with any deployed Configuration Manager compliance policies

The device state is stored in Azure Active Directory which grants or blocks access to the files, based on the conditions you specify.

If a condition is not met, the user is presented with one of the following messages when they log in:

• If the device is not enrolled with Intune, or is not registered in Azure Active Directory, a message is displayed with instructions about how to install the company portal app and enroll.

• If the device is not compliant, a message is displayed that directs the user to the Intune Company Portal website or the Company Portal app where they can find information about the problem, and how to remediate it.

• For mobile devices:

  You can restrict access to SharePoint Online when accessed from a browser from iOS and Android devices. Access will only be allowed from only supported browsers on compliant devices:

  • Safari (iOS)

  • Chrome (Android)

  • Managed Browser (iOS and Android)

  Unsupported browsers will be blocked.

• For a PC:

  • If the policy is set to require domain join, and the PC is not domain joined, a message is displayed to contact the IT admin.

  • If the policy is set to require domain join or compliant, then the PC does not meet either requirement, a message is displayed with instructions about how to install the company portal app and enroll.

You can block access to SharePoint Online from the following apps:

• Microsoft Office Mobile (Android)

• Microsoft OneDrive (Android and iOS)

• Microsoft Word (Android and iOS)

• Microsoft Excel (Android and iOS)

• Microsoft PowerPoint (Android and iOS)

• Microsoft OneNote (Android and iOS)

Steps to configure conditional access for SharePoint Online

Step 1: Configure Active Directory security groups

Before you start, configure Azure Active Directory security groups for the conditional access policy. You can configure these groups in the Office 365 admin center, or the Intune account portal. These groups contain the users that will be targeted, or exempt from the policy. When a user is targeted by a policy, each device they use must be compliant in order to access resources.

You can specify two group types in a SharePoint Online policy:

• Targeted groups – Contains groups of users to which the policy will apply

• Exempted groups – Contains groups of users that are exempt from the policy (optional)

If a user is in both groups, they will be exempt from the policy.

Step 2: Configure and deploy a compliance policy

Ensure that you create and deploy a compliance policy to all devices that the SharePoint Online policy will be targeted to.

Note

While compliance policies are deployed to Intune groups, or Configuration Manager collections, conditional access policies are targeted to Azure Active Directory security groups.

For details about how to configure the compliance policy, see Compliance Policies in Configuration Manager.

Important

If you have not deployed a compliance policy and then enable the SharePoint Online policy, all targeted devices will be allowed access.

When you are ready, continue to Step 3.

Step 3: Configure the SharePoint Online policy

Next, configure the policy to require that only managed and compliant devices can access SharePoint Online. This policy will be will be stored in Azure Active Directory.

1. In the Configuration Manager console, click Assets and Compliance.

2. Select Enable conditional access policy for SharePoint Online..

   

3. Under Apps using modern authentication, you can choose to restrict access to only devices that are compliant for each platform.

   Tip

   Modern authentication brings Active Directory Authentication Library (ADAL)-based sign in to Office clients.

   • The ADAL based authentication enables Office clients to engage in browser-based authentication (also known as passive authentication). To authenticate, the user is directed to a sign-in web page.

   • This new sign-in method enables new scenarios such as, conditional access, based on device compliance and whether multi-factor authentication was performed.

   This article has more detailed information on how modern authentication works.

   For windows PCs, the PC must either be domain joined, or enrolled with Intune and compliant. You can set the following requirements:

   - **Devices must be domain joined or compliant.** This means that the PCs must either be domain joined or compliant with the policies set in Intune. If the PC does not meet either of these requirements, the user is prompted to enroll the device with Intune.
   
   - **Devices must be domain joined.** This means that the PCs must be domain joined to access Exchange Online. If the PC is not domain joined access to email is blocked and the user is prompted to contact the IT admin.
   
   - **Devices must be compliant.** This means that the PCs must be enrolled in Intune and compliant. If the PC is not enrolled, a message with instructions on how to enroll is displayed.
   

4. Under Browser access to SharePoint Online and OneDrive for Business, you can choose to allow access to Exchange Online only through the supported browsers: Safari (iOS), and Chrome (Android). Access from other browsers will be blocked. The same platform restrictions you selected for Application access for OneDrive also apply here.

   On Android devices, users must enable the browser access. To do this the end-user must enable the “Enable Browser Access” option on the enrolled device as follows:

   1. Launch the Company Portal app.

   2. Go to the Settings page from the triple dots (…) or the hardware menu button.

   3. Press the Enable Browser Access button.

   4. In the Chrome browser, sign out of Office 365 and restart Chrome.

   On iOS and Android platforms, To identify the device that is used to access the service, Azure Active Directory will issue a Transport layer security ( TLS) certificate to the device. The device displays the certificate with a prompt to the end-user to select the certificate as seen in the screenshots below. The end-user must select this certificate before they can continue to use the browser.

   iOS:

   

   Android:

   

5. On the Home tab, in the Links group, click Configure Conditional Access Policy in the Intune Console. You might need to supply the user name and password of the account used to connect Configuration Manager with Intune.

   The Intune admin console will open.

6. In the Microsoft Intune administration console, click Policy > Conditional Access > SharePoint Online Policy.

7. Select Block apps from accessing SharePoint Online if the device is noncompliant.

8. Under Targeted Groups, click Modify to select the Azure Active Directory security groups to which the policy will apply.

9. Under Exempted Groups, optionally, click Modify to select the Azure Active Directory security groups that are exempt from this policy.

10. When you are done, click Save.

You do not have to deploy the conditional access policy, it takes effect immediately.

See Manage SharePoint Online access with Microsoft Intune for information about how you can monitor the policy from the Intune console.

See Also

Conditional Access in Configuration Manager