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Keep headers visible when scrolling through a paginated report in Report Builder

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Applies to:  Microsoft Report Builder (SSRS)  Power BI Report Builder  Report Designer in SQL Server Data Tools

You can prevent row and column labels from scrolling out of view after rendering a paginated report by freezing the row or column headings.

How you control the rows and columns depends on whether you have a table or a matrix. If you have a table, you configure static members (row and column headings) to remain visible. If you have a matrix, you configure row and column group headers to remain visible.

If you export the report to Excel, the header doesn't freeze automatically. You can freeze the pane in Excel. For more information, see the Page Headers and Footers section of Export a paginated report to Microsoft Excel (Report Builder).

Note

Even if a table has row and column groups, you can't keep those group headers visible while scrolling

The following image shows a table:

Screenshot of an empty table in Report Builder.

The following image shows a matrix:

Screenshot of a matrix in Report Builder highlighting row and column groups.

Note

You can create and modify paginated report definition (.rdl) files in Microsoft Report Builder, Power BI Report Builder, and in Report Designer in SQL Server Data Tools.

Keep matrix group headers visible while scrolling

  1. Right-click the row, column, or corner handle of a tablix data region, and then select Tablix Properties.

  2. On the General tab, under Row Headers or Column Headers, select Keep header visible while scrolling.

    Screenshot of the Tablix Properties dialog box highlighting the options to select Keep header visible while scrolling.

  3. Select OK.

Keep a static tablix member (row or column) visible while scrolling

  1. On the design surface, select anywhere in the table to display static members, and groups, in the grouping pane.

    Screenshot of Report Builder showing a matrix with groups shown in the Grouping pane.

    The Row Groups pane displays the hierarchical static and dynamic members for the row groups hierarchy, and the Column Groups pane shows a similar display for the column groups hierarchy.

  2. On the right side of the Grouping pane, select the dropdown, and then select Advanced Mode.

  3. Select the row or column static member that you want to remain visible while scrolling. The Properties pane displays the Tablix Member properties.

    Screenshot of Report Builder highligting a group in the Grouping pane and its FixedData property in the Properties pane

  4. In the Properties pane, set FixedData to True.

  5. Repeat this step for as many adjacent members as you want to keep visible while scrolling.

  6. To preview your report, select Run.

As you page down or across the report, the static tablix members remain in view.

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