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Restrict OneDrive access by security group

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Some features in this article require Microsoft SharePoint Premium - SharePoint Advanced Management

You can restrict access and sharing of OneDrive content to users in specified Microsoft Entra ID security groups. Even if other users outside of these security groups are licensed for OneDrive, they won’t have access to their own OneDrive or any shared OneDrive content when this policy is in effect.

OneDrive access restriction is applied when a user attempts to open a OneDrive or access a file. Users not members of the specified security group can still see files in search results if they have existing direct permissions to the file. However, they won't be able to access the file if they're not part of the security specified group.

You can use this to prevent oversharing of OneDrive content. For example, you can restrict OneDrive access and sharing to your users, preventing guests from accessing any OneDrive content even if the content was previously shared with them.

Note that you can also restrict access to an individual user's OneDrive to people in a security group. For more information, see Restrict access to a user's OneDrive content to people in a security group.

Requirements

To access and use this feature, your organization must have one of the following subscriptions:

  • Microsoft SharePoint Premium - SharePoint Advanced Management
  • Office 365 E5/A5
  • Microsoft 365 E5/A5

Specify security groups for OneDrive access

To enable this feature:

  1. Go to Access control in the SharePoint admin center, and sign in with an account that has admin permissions for your organization.

  2. Select Restrict OneDrive access.

  3. Select Restrict OneDrive access to only users in specified security groups.

    Restrict OneDrive access on the Access control page in the SharePoint admin center

  4. Add the security groups (maximum of 10) you want to be able to use OneDrive.

  5. Select Save.

Important

Users who aren't members of the specified security groups will lose access to their own OneDrive and any shared OneDrive content. Sharing of content will be allowed only with the specified security group or members of the specified security group.

Audit events

Audit events are available in Microsoft Purview compliance portal to help you monitor restricted access control activities. Audit events are logged for the following activities:

  • Enabled Restricted OneDrive access and sharing
  • Disabled Restricted OneDrive access and sharing

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