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Public sector

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Use the following Public sector functionality to meet the rules, regulations, and reporting requirements for organizations that serve the public:

  • Fund accounting, derived financial hierarchies, and posting definitions for accounts receivable and the general ledger

  • Preliminary budgets, apportionments, and commitments

  • Billing codes, billing classifications, trading partner codes, and custom fields for free text invoices

  • General ledger year-end processing, which includes encumbrances and commitments on purchase orders

  • Electronic payments to vendors, signature pages for payment reports, and invoice payment holds


Public sector features are available only in some countries or regions. Contact your authorized reseller for more information.

Business processes

Business processes that are common to both the public and private sectors, such as budgeting, purchasing, accounts payable, and accounts receivable tasks, are performed by using core modules. Public sector functionality supplements the core modules with features that are specific to public sector organizations.

Business process diagram for the Public sector mod

Public sector functionality at a glance

Important tasks

Primary forms

(FRA) Key tasks: Administer purchase agreements (Public sector)

Fund types (form) (Public sector)

(FRA) Process purchase order encumbrances and commitments at year end (Public sector)

Funds (form) (Public sector)

Generate and submit vendor payments (Public sector)

Derived financial hierarchies (form) (Public sector)

Create and reverse a preliminary budget (Public sector)

Advanced ledger entry (form) (Public sector)

View budget activities for apportionments (Public Sector)

Integration of Public sector functionality

Public sector functionality is integrated with the following modules and Microsoft products:

See also

Accounts payable (Public sector)

Accounts receivable (Public sector)

General ledger (Public sector)

Budgeting (Public sector)

Procurement and sourcing (Public sector)

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