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How to: Assign Exact Cost Reversing in Purchases

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You may agree with your vendor to return a purchased item to them. When you have created a purchase return order and are ready to invoice it, you may want to revalue inventory using the unit cost that is connected to the original purchase entry. By default, a returned item is valued according to the current unit cost.

Two functions exist to assign the cost reversing automatically.

Function Description

Get Posted Document Lines to Reverse

Copies lines of one or more posted documents to be reversed.

Copy Document

Copies both the header and lines of one posted or open document to be reversed.

Requires that the Exact Cost Reversing Mandatory check box is selected in the Purchases & Payables Setup window.

To assign exact cost reversing manually

  1. In the Search box, enter Purchase Return Orders, and then choose the related link.

  2. Enter a line for a returned item. For more information, see How to: Create Purchase Return Orders.

  3. Choose the Appl.-to Item Entry field, and then select the number of the original purchase entry number.

This links the purchase return order to the original purchase entry and ensures that the item is valued at the original unit cost.

To assign exact cost reversing automatically

  1. In the Search box, enter Purchase Return Orders, and then choose the related link.

  2. Enter a line for a returned item. For more information, see How to: Create Purchase Return Orders.

  3. On the Home tab, in the Process group, choose Get Posted Document Lines to Reverse.

  4. In the Posted Purchase Document Lines window, select the line or lines that you want to reverse, and then choose the OK button.

The selected line or lines are inserted under the purchase return order line. The Appl.-from Item Entry field on the lines are filled with number of the reversed item ledger entry.

Note

If the line has item tracking, then the Appl.-to Item Entry field is filled on the related line in the Item Tracking Lines window instead of on the purchase return line.

See Also

Other Resources

How to: Reverse Posted Document Lines
Design Details: Inventory Costing
Posted Purchase Document Lines
Item Tracking Lines
Appl.-to Item Entry
Applies-to Entry
How to: Close Open Item Ledger Entries Resulting from Fixed Application in the Item Journal