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How to: Set Up Sales VAT Advance Notifications for ELSTER

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In Microsoft Dynamics NAV, to submit valid sales VAT advance notifications to the ELSTER portal, you must set up the following:

  • The company registration information and tax office information.

  • The number series for sales VAT advance notification.

  • The user authentication for the tax authorities.

  • The VAT statement.

You must also download components from the ELSTER portal. For more information, see the ELSTER online portal.

To set up company information

  1. In the Search box, enter Company Information, and then choose the related link.

  2. In the Company Information window, on the General FastTab, in the VAT Representative field, enter the contact person for VAT related information.

  3. On the Tax Office FastTab, fill in the fields as described in the following table.

    Field Description

    Tax Office Number

    The tax office number. You can ask your tax office for this number.

    Registration No.

    The company's registration number.

    You can enter a maximum of 20 alphanumeric characters.

For more information, see How to: Enter Company Information and Company Information.

To set up the number series for sales VAT advance notifications

  1. In the Search box, enter General Ledger Setup, and then choose the related link.

  2. In the General Ledger Setup window, on the Numbering FastTab, in the Sales VAT Advance Notif. Nos. field, select the number series code for the sales VAT advance notifications.

For more information, see General Ledger Setup.

To set up user authentication for ELSTER

  1. In the Search box, enter Electronic VAT Decl. Setup, and then choose the related link.

  2. To submit signed data to the tax authorities, on the General FastTab, select the Use Authentication field.

    Warning

    If your company has submitted signed data in a previous period, the tax authorities will only accept signed data.

  3. Optionally, on the Communication FastTab, fill in the fields as described in the following table.

    Field Description

    Use Proxy Server

    Select to use a proxy server for communication.

    Proxy Server Authent. Required

    Select to use a dedicated proxy server for authentication.

    If you use a proxy server and the required dedicated authentication, then you must enter the user account and the password before transmitting. If you use Windows authentication, do not select this field.

    Proxy Server IP-Address/Port

    The address and the port that will be used for communication if you use a proxy server.

  4. On the HTTP Servers FastTab, fill in the fields as described in the following table.

    Field Description

    HTTP Server URL 1

    Specifies a server of the Oberfinanzdirektion (OFD), such as http://datenannahme1.elster.de/Elster2/EMS.

    HTTP Server URL 2

    Specifies a server of the OFD, such as http://datenannahme2.elster.de/Elster2/EMS.

    HTTP Server URL 3

    Specifies a server of the OFD, such as http://datenannahme3.elster.de/Elster2/EMS.

    HTTP Server URL 3

    Specifies a server of the OFD, such as http://datenannahme4.elster.de/Elster2/EMS.

    Now you must specify the users who can submit documents to the ELSTER portal.

  5. On the Navigate tab, choose Certificates.

    For more information about ELSTER certificates, see the ELSTER online portal.

    1. In the Certificates window, in the User ID field, specify the user who you want to authorize to submit documents to ELSTER.

    2. On the Actions tab, choose Upload Elster Certificate, and then specify the certificate file, such as Coala2019.pem.cer.

    3. Choose Upload PFX File, and then specify the personal certificate file for this user, such as test-soft-pse.pfx.

      Important

      If data encryption is not already enabled, you must enable it before you proceed. For more information, see Data Encryption Management.

    4. Choose Set Pfx File Password, and then specify the password for this personal certificate.

  6. Repeat step 5 for other users who will submit documents to ELSTER.

  7. Choose the OK button.

To set up a VAT statement for sales VAT advance notifications

  1. In the Search box, enter VAT Statement, and then choose the related link.

  2. In the VAT Statement window, in the Name field, choose the drop-down arrow.

  3. In the VAT Statement Names window, in the line for the appropriate VAT statement name select the Sales VAT Adv. Notification field.

    Note

    Only one VAT statement name can be selected for sales VAT advance notification at one time. The VAT statement must have a VAT statement line for each key figure required by the tax authority, where the Row No. field contains the key figure and the Amount Type field specifies if this is a base amount or a tax amount. Ask your tax office if you have questions concerning the key figures and their definition.

  4. Choose the OK button.

See Also

Tasks

How to: Create and Submit Sales VAT Advance Notifications

Reference

Sales VAT Adv. Notification

Concepts

Electronic Submission of Sales VAT Advance Notifications to ELSTER

Other Resources

VAT Statement Line
How to: Enter Company Information
Company Information
General Ledger Setup