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Configure Microsoft Teams channel

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Applies to: Dynamics 365 Contact Center—embedded, Dynamics 365 Contact Center—standalone, and Dynamics 365 Customer Service

Use Microsoft Teams as an engagement channel for support of internal functions—such as technical support, human resources, and finance—to allow organizations to connect their employees with internal support personnel by using the omnichannel capabilities in Dynamics 365 Contact Center or Dynamics 365 Customer Service.

Prerequisites

Make sure that the following prerequisites are met:

  • Microsoft Teams is installed in your environment. More information: Provision channels

  • An app is created and configured in Teams > Developer Portal:

    1. In Teams, open the Developer Portal app.

      Developer Portal app in Teams.

    2. In Developer Portal, create a new app or import an existing one.

      Create a new app or import one in Developer Portal.

    3. If you chose to create a new app in step 2, give it a Name, and then select Add.

    4. In the Application (client) ID field, enter the bot ID from the omnichannel application, and then fill in the required fields.

      Note

      You can also create a new App Registration in Azure portal, and then use the app ID for this field.

    5. Select App features under Configure section, and then select bot.

    6. Enter the bot ID from the omnichannel application, and then select Save.

    7. Select Publish.

    8. On the Publish your app page, select Download the app package

    9. In the site map, select Apps, and then select Manage your apps.

    10. Select Upload your app, and then browse to the app you downloaded in step 7 and select it.

      The Teams app is installed on your Teams desktop client, which allows you to send and receive messages in the Teams app.

Configure a Microsoft Teams channel

  1. In the site map of Contact Center admin center or Customer Service admin center, select Channels in Customer support.

  2. In Accounts, for Messaging accounts, select Manage.

  3. On the Accounts and channels page, select New account.

  4. Enter the following details:

    1. On the Channel details page, enter a name and select Microsoft Teams in Channels.
    2. On the Account details page, in Account name, enter the Microsoft Teams name that you use.
    3. On the Callback information page, copy the value in the Bot ID box. The Teams app uses it to update the value for the bot ID.
    4. Select Done. The account is added to the list.

  5. To configure routing and work distribution, go to the Workstreams page and create a workstream.

  6. Select the workstream that you created for the Microsoft Teams channel, and then on the workstream page, select Set up Microsoft Teams to configure the following options:

    1. On the Microsoft Teams setup page, in the Available Microsoft Teams accounts list, select the number that you created.

    2. On the Language page, select the language.

    3. On the Behaviors page, configure the following options:

    4. On the User features page, turn on the File attachments toggle, and then select the following checkboxes if you want to allow agents and customers to send and receive file attachments. More information: Enable file attachments

      • Customers can send file attachments
      • Agents can send file attachments

    5. Turn on the toggle for Voice and video calls (preview), and select an option in the Calling options dropdown list. At runtime, when agents are in conversation with customers and need to use audio or video to resolve issues, the call and video options are available to them.

      Note

      Voice and video calls in Microsoft Teams is in preview, therefore, we recommend that you don't use it in production. Use it only in test and development environments.

    6. Verify the settings on the Summary page, and select Finish. The Teams channel instance is configured.

  7. Configure routing rules. More information: Configure work classification

  8. Configure work distribution. More information: Work distribution settings

  9. Add a bot. More information Configure a bot

  10. In Advanced settings, configure the following options based on your business needs:

Configure Teams details

  1. In the Teams app, select the ellipses (...) and then select Developer Portal. The Developer Portal page appears.

  2. On the Apps tab, select the app that you configured.

  3. Select App features under Configure.

  4. On the App features page, select Bot, then select Enter a bot ID, and paste the bot ID value.

  5. Select the required options, save, preview, and publish.

Note

If you receive an error when trying to add a bot to the team, refer to Prepare your Microsoft 365 tenant.

Overview of chanels
Configure automated messages
Use Microsoft Teams channel
Delete a configured channel
Support for live chat and asynchronous channels