Applies To: Project Operations Integrated with ERP
Operational details for project invoices are maintained by the project manager on a pro forma invoice. These details include the decision about the hours, expenses, materials, or milestones that must be invoiced, the rates, and the application of advance and retainer amounts. After you confirm the original pro forma invoice, you can adjust the operational details by creating and confirming a corrective pro forma invoice.
Accounting details for project invoices are maintained in a customer-facing invoice document. These details include the sales tax calculation and the financial dimensions that are applied to the invoice. This article provides details about how these accounting details can be adjusted on a draft project invoice proposal.
Adjust sales tax
Default billing sales tax groups and item sales tax groups can be adjusted directly on the invoice proposal document. To adjust these groups, select Edit, and then, on each project invoice proposal line, enter a new value in the Sales tax group or Item sales tax group field.
Adjust financial dimensions
Header dimensions
By default, invoice financial dimensions are derived from the unbilled project transaction records that are being invoiced. However, system settings let you use financial dimensions on the header of project invoice proposals to post customer balances. To enable this functionality, select Allow updates to project dimensions for accounts receivable on the Financials tab of the Project management and accounting parameters page.
Financial dimensions on invoice headers can be edited before an invoice is posted. On the Project invoice proposal page, switch to the Header view, and then edit values on the Financial dimensions tab.
The Header view is available only after the system administrator enables the Use Project invoice proposal and invoice journal forms with the Header and Lines view feature in the Feature management workspace. This feature requires Finance update 10.0.25 or later.
Line dimensions
Financial dimensions can't be edited directly on a project invoice proposal line. Instead, follow these steps to adjust financial dimensions on a project invoice proposal.
On the project invoice proposal, select Delete all to remove the project invoice proposal lines.
The Delete all button is available only after the system administrator enables the Delete invoice proposal lines when using Project Operations for resource based/ non-stocked scenarios feature in the Feature management workspace.
Adjust the financial dimensions:
- On-account transactions (billing milestones): Go to All projects > Manage > On-account transactions, and select the milestone that requires adjustment. Then, on the Financial dimensions tab, update the values as required.
- Time, expense, and material transactions: On the Posted project transactions page, select Adjust accounting to update the financial dimensions.
After you've finished adjusting the financial dimension values, go to Project management and accounting > Periodic > Project Operations integration, and select Import from staging table to run the periodic process. That process uses the updated financial dimension values to re-create the project invoice proposal lines. The updated values are then used in the project subledger and general ledger when the project invoice is posted.