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Using role-based access control for applications

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Applies to: White circle with a gray X symbol. Workforce tenants Green circle with a white check mark symbol. External tenants (learn more)

Role-based access control (RBAC) is a popular mechanism to enforce authorization in applications. When an organization uses RBAC, an application developer defines roles for the application. An administrator can then assign roles to different users and groups to control who has access to content and functionality in the application.

Applications typically receive user role information as claims in a security token. Developers have the flexibility to provide their own implementation for how role claims are to be interpreted as application permissions. This interpretation of permissions can involve using middleware or other options provided by the platform of the applications or related libraries.

App roles

Microsoft Entra External ID allows you to define application roles for your application and assign those roles to users and groups. The roles you assign to a user or group define their level of access to the resources and operations in your application.

When Microsoft Entra External ID issues a security token for an authenticated user, it includes the names of the roles you've assigned the user or group in the security token's roles claim. An application that receives that security token in a request can then make authorization decisions based on the values in the roles claim.

Tip

Try it now

To try out this feature, go to the Woodgrove Groceries demo and start the “Role-based access control” use case.

Groups

Developers can also use security groups to implement RBAC in their applications, where the memberships of the user in specific groups are interpreted as their role memberships. When an organization uses security groups, a groups claim is included in the token. The groups claim specifies the identifiers of all of the groups to which the user is assigned within the current external tenant.

Tip

Try it now

To try out this feature, go to the Woodgrove Groceries demo and start the “Group-based access control” use case.

App roles vs. groups

Though you can use app roles or groups for authorization, key differences between them can influence which you decide to use for your scenario.

App roles Groups
They're specific to an application and are defined in the app registration. They aren't specific to an app, but to an external tenant.
Can't be shared across applications. Can be used in multiple applications.
App roles are removed when their app registration is removed. Groups remain intact even if the app is removed.
Provided in the roles claim. Provided in groups claim.

Create a security group

Security groups manage user and computer access to shared resources. You can create a security group so that all group members have the same set of security permissions.

To create a security group, follow these steps:

  1. Sign in to the Microsoft Entra admin center as at least an Groups Administrator.
  2. If you have access to multiple tenants, use the Settings icon in the top menu to switch to your external tenant from the Directories + subscriptions menu.
  3. Browse to Identity > Groups > All groups.
  4. Select New group.
  5. Under Group type dropdown, select Security.
  6. Enter Group name for the security group, such as Contoso_App_Administrators.
  7. Enter Group description for the security group, such as Contoso app Security Administrator.
  8. Select Create.

The new security group appears in the All groups list. If you don't see it immediately, refresh the page.

Microsoft Entra External ID can include a user's group membership information in tokens for use within applications. You learn how to add the group claim to tokens in Assign users and groups to roles section.

Declare roles for an application

  1. Sign in to the Microsoft Entra admin center as at least an Privileged Role Administrator.

  2. If you have access to multiple tenants, use the Settings icon in the top menu to switch to your external tenant from the Directories + subscriptions menu.

  3. Browse to Identity >Applications > App registrations.

  4. Select the application you want to define app roles in.

  5. Select App roles, and then select Create app role.

  6. In the Create app role pane, enter the settings for the role. The following table describes each setting and its parameters.

    Field Description Example
    Display name Display name for the app role that appears in the app assignment experiences. This value may contain spaces. Orders manager
    Allowed member types Specifies whether this app role can be assigned to users, applications, or both. Users/Groups
    Value Specifies the value of the roles claim that the application should expect in the token. The value should exactly match the string referenced in the application's code. The value can't contain spaces. Orders.Manager
    Description A more detailed description of the app role displayed during admin app assignment experiences. Manage online orders.
    Do you want to enable this app role? Specifies whether the app role is enabled. To delete an app role, deselect this checkbox and apply the change before attempting the delete operation. Checked

  7. Select Apply to create the application role.

Assign users and groups to roles

Once you've added app roles in your application, administrator can assign users and groups to the roles. Assignment of users and groups to roles can be done through the admin center, or programmatically using Microsoft Graph. When the users assigned to the various app roles sign in to the application, their tokens have their assigned roles in the roles claim.

To assign users and groups to application roles by using the Azure portal:

  1. Sign in to the Microsoft Entra admin center as at least an Privileged Role Administrator.
  2. If you have access to multiple tenants, use the Settings icon in the top menu to switch to your external tenant from the Directories + subscriptions menu.
  3. Browse to Identity > Applications > Enterprise applications.
  4. Select All applications to view a list of all your applications. If your application doesn't appear in the list, use the filters at the top of the All applications list to restrict the list, or scroll down the list to locate your application.
  5. Select the application in which you want to assign users or security group to roles.
  6. Under Manage, select Users and groups.
  7. Select Add user to open the Add Assignment pane.
  8. In the Add Assignment pane, select Users and groups. A list of users and security groups appears. You can select multiple users and groups in the list.
  9. Once you've selected users and groups, choose Select.
  10. In the Add assignment pane, choose Select a role. All the roles you defined for the application appear.
  11. Select a role, and then choose Select.
  12. Select Assign to finish the assignment of users and groups to the app.
  13. Confirm that the users and groups you added appear in the Users and groups list.

To test your application, sign out and sign in again with the user you assigned the roles. Inspect the security token to make sure that it contains the user's role.

Add group claims to security tokens

To emit the group membership claims in security tokens, follow these steps:

  1. Sign in to the Microsoft Entra admin center as at least an Application Administrator.
  2. If you have access to multiple tenants, use the Settings icon in the top menu to switch to your external tenant from the Directories + subscriptions menu.
  3. Browse to Identity > Applications > App registrations.
  4. Select the application in which you want to add the groups claim.
  5. Under Manage, select Token configuration.
  6. Select Add groups claim.
  7. Select group types to include in the security tokens.
  8. For the Customize token properties by type, select Group ID.
  9. Select Add to add the groups claim.

Add members to a group

Now that you've added app groups claim in your application, add users to the security groups. If you don't have security group, create one.

  1. Sign in to the Microsoft Entra admin center as at least a Groups Administrator.
  2. If you have access to multiple tenants, use the Settings icon in the top menu to switch to your external tenant from the Directories + subscriptions menu.
  3. Browse to Identity > Groups > All groups.
  4. Select the group you want to manage.
  5. Select Members.
  6. Select + Add members.
  7. Scroll through the list or enter a name in the search box. You can choose multiple names. When you're ready, choose Select.
  8. The Group Overview page updates to show the number of members who are now added to the group.

To test your application, sign out, and then sign in again with the user you added to the security group. Inspect the security token to make sure that it contains the user's group membership.

Groups and application roles support

An external tenant follows the Microsoft Entra user and group management model and application assignment. Many of the core Microsoft Entra features are being phased into external tenants.

The following table shows which features are currently available.

Feature Currently available?
Create an application role for a resource Yes, by modifying the application manifest
Assign an application role to users Yes
Assign an application role to groups Yes, via Microsoft Graph only
Assign an application role to applications Yes, via application permissions
Assign a user to an application role Yes
Assign an application to an application role (application permission) Yes
Add a group to an application/service principal (groups claim) Yes, via Microsoft Graph only
Create/update/delete a customer (local user) via the Microsoft Entra admin center Yes
Reset a password for a customer (local user) via the Microsoft Entra admin center Yes
Create/update/delete a customer (local user) via Microsoft Graph Yes
Reset a password for a customer (local user) via Microsoft Graph Yes, only if the service principal is added to the Global Administrator role
Create/update/delete a security group via the Microsoft Entra admin center Yes
Create/update/delete a security group via the Microsoft Graph API Yes
Change security group members using the Microsoft Entra admin center Yes
Change security group members using the Microsoft Graph API Yes
Scale up to 50,000 users and 50,000 groups Not currently available
Add 50,000 users to at least two groups Not currently available

Next steps