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Manage meeting and event policies in Microsoft Teams

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  • Taikoma:
    Microsoft Teams

APPLIES TO: Image of a checkmark for yes Meetings Image of a checkmark for yes Webinars Image of a checkmark for yes Town halls

As an admin, you can use meeting and event policies to control the features that are available to organizers and participants of meetings, webinars, and town halls in your organization. Depending on the feature, you can manage meeting policies in the Microsoft Teams admin center or through PowerShell.

You can edit the settings in the global policy or create and assign one or more custom policies. Users get the global policy unless you create and assign a custom policy.

Policies are implemented in one of the following ways:

Implementation type Description
Per-organizer When you implement a per-organizer policy, all participants inherit the policy of the organizer. For example, Who can bypass the lobby is a per-organizer policy and controls whether users join the meeting directly or wait in the lobby for meetings scheduled by the user who is assigned the policy.
Per-user When you implement a per-user policy, the policy allows or prevents a given feature for each user. For example, Meet now in channel meetings is a per-user policy.
Per-organizer and per-user When you implement a combination of a per-organizer and per-user policy, certain features are restricted for participants based on their policy and the organizer's policy. For example, Meeting recording is a per-organizer and per-user policy. Turn on this setting to allow the meeting organizer and participants to start and stop a recording.

Create a custom meeting or event policy

  1. In the left navigation of the Teams admin center, go to Meetings > Meeting policies or Event policies.
  2. Select Add.
  3. Enter a name and description for the policy. The name can't contain special characters or be longer than 64 characters.
  4. Choose the settings that you want.
  5. Select Save.

Note

Once you create a policy, its name can't be changed.

This video shows the steps to create and assign a custom meeting policy to a user (or users).

Edit a meeting or event policy

You can edit the global policy and any custom policies that you create.

  1. In the left navigation of the Microsoft Teams admin center, go to Meetings > Meeting policies or Event policies.
  2. Choose the policy by clicking to the left of the policy name, and then select Edit.
  3. From here, make the changes that you want.
  4. Select Save.

Note

A user can be assigned only one meeting policy and one event policy at a time.

This video shows the steps to edit an organizational-wide default meeting policy.

Assign a meeting or event policy to users

You can assign a policy directly to users, either individually or at scale through a batch assignment (if supported for the policy type), or to a group that the users are members of (if supported for the policy type).

To learn about the different ways that you can assign policies to users, see Assign policies to your users in Teams.

Note

You can't delete a policy if users are assigned to it. You must first assign a different policy to all affected users, and then you can delete the original policy.