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How to request access for a data asset

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Important

This feature is currently in preview. The Supplemental Terms of Use for Microsoft Azure Previews include additional legal terms that apply to Azure features that are in beta, in preview, or otherwise not yet released into general availability.

If you discover a data asset in the catalog that you would like to access, you can request access directly through Microsoft Purview. The request will trigger a workflow that will request that the owners of the data resource grant you access to that data source.

This article outlines how to make an access request.

Note

For this option to be available for a resource, a self-service access workflow needs to be created and assigned to the collection where the resource is registered. Contact the collection administrator, data source administrator, or workflow administrator of your collection for more information. Or, for information on how to create a self-service access workflow, see our self-service access workflow documentation.

Request access

  1. To find a data asset, use Microsoft Purview's search or browse functionality.

    Screenshot of the Microsoft Purview governance portal, with the search bar and browse buttons highlighted.

  2. Select the asset to go to asset details.

  3. Select Request access.

    Screenshot of a data asset's overview page, with the Request button highlighted in the mid-page menu.

    Note

    If this option isn't available, a self-service access workflow either hasn't been created, or hasn't been assigned to the collection where the resource is registered. Contact the collection administrator, data source administrator, or workflow administrator of your collection for more information. Or, for information on how to create a self-service access workflow, see our self-service access workflow documentation.

  4. The Request access window will open. You can provide comments on why data access is requested.

  5. Select Send to trigger the self-service data access workflow.

    Note

    If you want to request access on behalf of another user, select the checkbox Request for someone else and populate the email id of that user.

    Screenshot of a data asset's overview page, with the Request access window overlaid. The Send button is highlighted at the bottom of the Request access window.

    Note

    A request access to resource set will actually submit the data access request for the folder one level up which contains all these resource set files.

  6. Data owners will be notified of your request and will either approve or reject the request.

Next steps