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Email profile settings for devices running Windows 10/11 in Microsoft Intune

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Note

Intune may support more settings than the settings listed in this article. Not all settings are documented, and won't be documented. To see the settings you can configure, create a device configuration policy, and select Settings Catalog. For more information, go to Settings catalog.

In Microsoft Intune, you can create and configure email to connect to an Exchange email server, choose how users authenticate, use S/MIME for encryption, and more. The email profile uses the native or built-in email app on the device, and allows users to connect to their organization email.

This feature applies to:

  • Windows 11
  • Windows 10

This article describes some of the settings you can configure. You can create a device configuration profile to assign or deploy these email settings to your iOS/iPadOS devices.

Before you begin

Email settings

  • Email server: Enter the host name of your Exchange server. For example, enter outlook.office365.com.

  • Account name: Enter the display name for the email account. This name is shown to users on their devices. For example, enter Contoso corporate email.

  • Username attribute from Microsoft Entra ID: This name is the attribute Intune gets from Microsoft Entra ID. Intune dynamically generates the username that this profile uses. Your options:

    • User Principal Name: Gets the name, such as user1 or user1@contoso.com.
    • Primary SMTP address: Gets the name in email address format, such as user1@contoso.com.
    • sAM Account Name: Requires the domain, such as domain\user1. Also enter:

      • User domain name source: Select Microsoft Entra ID or Custom.

        When getting the attributes from Microsoft Entra ID, also enter:

        • User domain name attribute from Microsoft Entra ID: Choose to get the Full domain name or the NetBIOS name Microsoft Entra attribute of the user.

        When using Custom attributes, also enter:

        • Custom domain name to use: Enter a value that Intune uses for the domain name, such as contoso.com or contoso.

  • Email address attribute from Microsoft Entra ID: Intune gets this attribute from Microsoft Entra ID. Choose how the email address for the user is generated. Make sure your users have email addresses that match the attribute you select. Your options:

    • User principal name: Uses the full principal name as the email address, such as user1@contoso.com or user1.
    • Primary SMTP address: Uses the primary SMTP address to sign in to Exchange, such as user1@contoso.com.

Security

  • SSL: Enable uses Secure Sockets Layer (SSL) communication when sending emails, receiving emails, and communicating with the Exchange server. Disable doesn't require SSL.

Synchronization

  • Amount of email to synchronize: Select the number of days of email that you want to synchronize. When set to Not configured (default), Intune doesn't change or update this setting. Select Unlimited to synchronize all available email.

  • Sync schedule: Select the schedule for devices to synchronize data from the Exchange server. You can also select As Messages arrive, which synchronizes data as soon as it arrives. Or, select Manual so the device user starts the synchronization.

    When set to Not configured (default), Intune doesn't change or update this setting.

Content type to sync

Select the content types that you want to synchronize to devices. Your options:

  • Contacts: On syncs the contacts. Off doesn't automatically sync the contacts. Users manually sync.
  • Calendar: On syncs the calendar. Off doesn't automatically sync the contacts. Users manually sync.
  • Tasks: On syncs the tasks. Off doesn't automatically sync the tasks. Users manually sync.