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Power BI Desktop privacy levels

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In Power BI Desktop, privacy levels specify isolation levels that determine the degree to which one data source is isolated from other data sources. Although a restrictive isolation level blocks information from being exchanged between data sources, it can reduce functionality and performance.

Data source settings

To configure data source settings:

  1. Select File, and then select Options and settings.
  2. Select Data source settings.
  3. Select a data source from the list, and then select Edit Permissions.
  4. Under Privacy Levels, select a privacy level.
  5. Select OK, and then select Close.

Screenshot of data source settings showing the edit permissions dialog highlighted.

The following table describes data source privacy levels:

Setting Description Example data sources
Private Data sources set to Private contain sensitive or confidential information. Visibility can be restricted to authorized users. Data from a private data source won't fold in to other data sources, including other private data sources. Facebook data, a text file containing stock awards, or a workbook containing employee review information.
Organizational Data sources set to Organizational can fold in to private and other organizational data sources. They can't fold in to public data sources. Visibility is set to a trusted group. A Microsoft Word document on an intranet SharePoint site with permissions enabled for a trusted group.
Public Files, internet data sources, and workbook data can be set to Public. Data can fold in to other data sources. Visibility is available to everyone. Free data from the Azure Marketplace, data from a Wikipedia page, or a local file containing data copied from a public web page.

Caution

Configure a data source containing highly sensitive or confidential data as Private.

Privacy levels

To configure privacy options for a file:

  1. Select File, and then select Options and settings.
  2. Select Options.
  3. Under Current File, select Privacy.
  4. Under Privacy Levels, select a privacy level.
  5. Select OK.

Screenshot of the options dialog showing privacy level settings. Current file and privacy are highlighted.

The following table describes privacy level settings:

Setting Description
Combine data according to your Privacy Level settings for each source (Default) When selected, data is combined according to your privacy levels setting. Merging data across Privacy isolation zones will result in some data buffering.
Ignore the Privacy Levels and potentially improve performance When selected, data is combined ignoring your privacy level setting. Ignoring the privacy setting can reveal sensitive or confidential data to an unauthorized user. This setting might improve performance and functionality.

Caution

  • Ignore the Privacy Levels and potentially improve performance doesn't work in the Power BI service. Reports created in Power BI Desktop with this setting and published to the Power BI service don't adhere to the setting. However, the privacy levels are available on the personal gateway.
  • Power BI Desktop can't ensure the privacy of data merged into another Power BI Desktop file.

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