(RUS) Advance reports (form)

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2

Click Accounts payable > Common > Advance holders > Advance reports.

Use this form to register and print expense reports by creating advance report lines manually, or by copying from expenses and from originals. You can generate factures for expense reports if it is necessary to show the expenses of advance holders in the purchase book.

Tasks that use this form

(RUS) Generate and post advance report lines manually

(RUS) Generate an expense account line using the Copy from sources function

(RUS) Void an expense report

Navigating the form

The following tables provide descriptions for the controls in this form.

Advance report actions

Action button	Description
Advance report	Create a new advance report.
Post	Post an advance report.
Rejection	Reject the advance report.
Update facture	Select the data for processing the facture for the advance report.
Print	Print the advance report.

Financials actions

Action button	Description
View distributions	Open the Accounting distributions form, where you can verify whether the distribution of the expense amount is correct.
Subledger journal	Open the Subledger journal form, where you can view the subledger journal lines for the advance report.
Transactions	Open the Advance holder transactions form, where you can view the details of advance holder transactions related to the advance report.
Sales tax	Review and correct the line taxes.
Facture	Open the Facture journal form, where you can view or modify facture journal lines created for advance reports.

Manage action

Action button	Description
Budget	Open a menu that contains the following item: Perform budget checking – On a draft advance report, reserve funds if the budget check indicates that budget funds are available.

Advance report header

This tab is displayed only in the line view of the form.

Field	Description
Advance report	Enter the advance report number.
Date	Select or enter the date of the transaction.
Advance holder	Select the employee assigned as an advance holder.
Amount	The amount on the advance report.
Advance purpose	Enter the purpose of the advance report.
Firming date	Select the date of confirmation of the advance report by an authorized person.
Pre-date	Select the date when the advance report was accepted for verification by an authorized person.
Advance status	The status of the advance report. The status can be Open, Confirmed, or Posted.

Advance report lines

This grid is displayed only in the line view of the form.

Button	Description
Financials	Open a menu that contains the following items: Transfer budget – Open the Create budget transfer form, where you can transfer a budget amount from one dimension value to another. Check budget – Check the budget. Budget check errors or warnings – Open the Budget check errors or warnings form, where you can view the result of a budget check.

Field	Description
Over rate	Select this check box to indicate that the selected line contains expenses above the defined standard amount.
Disbursement date	Select or enter the date of the document that confirms the expense.
Budget check results	The result of the budget check. A red X indicates that the budget check failed. A yellow triangle indicates that the budget check passed, but there were warnings. A green check mark indicates that the budget check passed. This field is blank if budget checks are not performed. The budget checking function is available if both the following conditions are met: Budget checking is turned on. Advance reports and Enable budget control for line item on entry are selected in the Select source documents area in the Budget control configuration form. The results of a budget check are affected by the following factors: Budget control settings for projects Over-budget permissions Other parameters and settings for budget control For more information, see Over budgetbeheer.
Document number	Enter the number of the document that confirms the expense.
Document name	Enter the name of the document that confirms the expense.
Currency	Select the currency for the advance report line.
Amount	The total advance repot amount.
Confirmed amount of advance report	Enter the advance report amount that is confirmed by the expense document.
Main account	The main account to which the advance report expense is posted.
Line type	The advance report line type. The line type can be one of the following: Free – The line was created manually. Invoice – The line was created by using the Copy from sources function. Expense – The line was created by using the Copy from expends function.

Line details

This tab is displayed only in the line view of the form.

Field	Description
Line number	The advance report line number.
Description	A brief description of the advance report transaction.
Reference	A reference to the corresponding advance holder transaction.
Sales tax amount	The calculated sales tax amount for the advance report transaction.
Expense	The expense code used on the advance report.
Triangulation	A selected check box indicates whether the exchange rate is included in the currency triangulation.
Exchange rate	The exchange rate specified for the advance report transaction.
Secondary exchange rate	The secondary exchange rate that is used when triangulation of currency is used.
Sales tax group	The sales tax group used for the advance report transaction.
Item sales tax group	The item sales tax group used for the advance report transaction.
Prices include sales tax	A selected check box indicates whether the amount on the advance report line includes sales tax.

Advance holder

This tab is displayed only in the header view of the form.

Field	Description
Worker	The name of the worker who should authorize the advance report.
Group	The advance holder group to which the worker belongs.

Options

This tab is displayed only in the header view of the form.

Field	Description
Posting profile	The posting profile used to reflect transactions for an advance holder.

Officials

This tab is displayed only in the header view of the form.

Field	Description
Position	Enter the position of the official who should authorize the advance report.
Employee name	Enter the name of the official who should authorize the advance report.
Title	Enter the job title of the official who should authorize the advance report.

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