How to Add Administrative Permissions for Users to Access Public Folders

Microsoft Exchange Server 2007 will reach end of support on April 11, 2017. To stay supported, you will need to upgrade. For more information, see Resources to help you upgrade your Office 2007 servers and clients.

 

Applies to: Exchange Server 2007, Exchange Server 2007 SP1, Exchange Server 2007 SP2, Exchange Server 2007 SP3

This topic explains how to use the Exchange Management Console or the Exchange Management Shell to add administrative permissions for users to access a public folder or public folder hierarchy. For a list of the available access rights for administrative permissions, see Configuring Public Folder Permissions.

Before You Begin

Permissions and Prerequisites for the Release to Manufacturing (RTM) Version of Exchange 2007

To perform the following procedure in the RTM version of Exchange 2007, the account you use must be delegated the following:

• Exchange Server Administrator role and the local Administrators group for the target server

Also, before you perform this procedure, be sure to read the topic Configuring Public Folder Permissions.

Permissions and Prerequisites for Exchange 2007 Service Pack 1 (SP1)

To perform the following procedure in Exchange 2007 SP1, the account you use must be delegated the following:

• To add a user to the Public Folder Administrator role by using the Exchange Management Console or the Add-ExchangeAdministrator cmdlet in the Exchange Management Shell, the account you use must be delegated the following permissions:

  • Exchange Organization Administrator role and local Administrators group for the target server

• To add administrative permissions to a user by using the Add-PublicFolderAdministrativePermission cmdlet, the account you use must be delgated the following permissions:

  • Exchange Public Folder Administrator role and local Administrators group for the target server

For more information about permissions, delegating roles, and the rights that are required to administer Microsoft Exchange Server 2007, see Permission Considerations.

Also, before you perform this procedure, be sure to read the topic Configuring Public Folder Permissions.

Procedure

Exchange 2007 SP1

To use the Exchange Management Console to add a user to the Public Folder Administrator role

1. Start the Exchange Management Console.

2. In the console tree, click Organization Configuration.

3. In the action pane, click Add Exchange Administrator. The Add Exchange Administrator wizard appears.

4. On the Add Exchange Administrator page, click Browse to select a user to add as an Exchange administrator.

5. In Select User or Group to Delegate, select a user. To search for a specific user, perform one of the following steps, and then click OK:

   • In the Search box, type the exact user name or the first few letters of the name, and then click Find Now. Select a user from the result pane.

   • From the View menu, click Show Filter. In the Name, Alias, Recipient Type, or Primary SMTP Address column, type the filter criteria, and then select a user from the result pane.

6. On the Add Exchange Administrator page, click Exchange Public Folder Administrator role, and then click Add.

7. On the Completion page, review the summary, and then click Finish to close the Add Exchange Administrator wizard.

To use the Exchange Management Shell to add a user to the Public Folder Administrator role

• To add the user Paula to the Public Folder Administrator role, run the following command:

  Add-ExchangeAdministrator -Identity 'domain.contoso.com/Users/Paula' -Role:'PublicFolderAdmin'
  

To use the Exchange Management Shell to add administrative permissions for a user to access a specific public folder

• To add AllExtendedRights permissions for the user Chris to access the public folder named Marketing, run the following command:

  Add-PublicFolderAdministrativePermission -Identity "\Marketing" -User "Chris" -AccessRights AllExtendedRights -Inheritance SelfAndChildren
  

For detailed syntax and parameter information, see the Add-PublicFolderAdministrativePermission reference topic.

Exchange Server RTM

To use the Exchange Management Shell to add administrative permissions for a user to access a specific public folder

• To add AllExtendedRights permissions for the user Chris to access the public folder named Marketing, run the following command:

  Add-PublicFolderAdministrativePermission -Identity "\Marketing" -User "Chris" -AccessRights AllExtendedRights -Inheritance SelfAndChildren
  

For detailed syntax and parameter information, see Add-PublicFolderAdministrativePermission (RTM).

For More Information

To learn more about public folders, see Understanding Public Folders.

For more information about managing public folders, see Managing Public Folders.

For more information about using the Exchange Management Shell, see Using the Exchange Management Shell.