Configure Address List Properties
Applies to: Exchange Server 2010 SP3, Exchange Server 2010 SP2
Address lists are a collection of recipient and other Active Directory objects. Each address list can contain one or more types of objects (for example, users, contacts, groups, public folders, conferencing, and other resources). Address lists also provide a mechanism to partition mail-enabled objects in Active Directory for the benefit of specific groups of users.
Looking for other management tasks related to address lists? Check out Managing Address Lists.
Prerequisites
You can't use the Exchange Management Console (EMC) to edit global address lists (GALs). You can only edit GALs by using the Set-GlobalAddressList cmdlet in the Shell.
You can't use the EMC to move the address list from its container. You must use the Move-AddressList cmdlet in the Shell. For more information, see Move an Address List.
You can't use the EMC to edit the conditions or recipient types of the following default address lists: All Contacts, All Groups, All Rooms, All Users, and Public Folders. You must use the Shell to edit these default address lists.
What Do You Want to Do?
Use the EMC to configure address list properties
Use the Shell to configure address list properties
Use the EMC to configure address list properties
You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "Address lists" entry in the Mailbox Permissions topic.
In the console tree, navigate to Organization Configuration > Mailbox.
In the result pane, click the Address List tab, and then select the address list you want to configure.
In the action pane, click Edit.
On the Introduction page, complete the following fields:
Name Use this box to view the existing name or to type a new name for the address list. The name can contain as many as 64 characters, including wildcard characters, but can't contain the backslash (\) character.
Display Name Use this box to view the existing display name or to type a new display name for the address list. This is the name that's displayed to users when they view the address list from a client such as Outlook.
Container This read-only box displays the path to the address list's container that you specified when you created the list.
On the Filter Settings page, complete the following fields:
Note
If you created this address list by using a recipient filter in the Shell, you can't edit the recipient types. You must use the Shell to modify the filter. For more information, see Create an Address List By Using Recipient Filters.
Select the Recipient container where you want to apply the filter The recipient container defines the organizational unit (OU) filter for an address list. Click Browse to open the Select Organizational Unit dialog box. Use this dialog box to specify the OU from which to select the recipients.
Select the recipient types you want to include. You can select All recipient types or The following specific types. If you select The following specific types, you can select one or more of the following recipient types:
Users with Exchange mailboxes Select this check box if you want the address list to apply to users that have Exchange 2010 mailboxes. Users that have Exchange mailboxes are those that have a user domain account and a mailbox in the Exchange organization.
Users with external e-mail addresses Select this check box if you want the address list to apply to users that have external e-mail addresses. Users that have external e-mail accounts have user domain accounts in Active Directory, but use e-mail accounts that are external to the organization. This enables them to be included in the GAL and added to distribution lists.
Resource mailboxes Select this check box if you want the address list to apply to Exchange resource mailboxes. Resource mailboxes allow you to administer company resources through a mailbox, such as a conference room or company vehicle.
Contacts with external e-mail addresses Select this check box if you want the address list to apply to contacts that have external e-mail addresses. Contacts that have external e-mail accounts don't have user domain accounts in Active Directory, but the external e-mail address is available in the GAL.
Mail-enabled groups Select this check box if you want the address list to apply to security groups or distribution groups that have been mail-enabled. Mail-enabled groups are similar to distribution groups. E-mail messages that are sent to a mail-enabled group account will be delivered to several recipients.
Note
If your address list contains distribution groups that aren't universal, these distribution groups aren't displayed when you preview the address list in the EMC. To make sure that all distribution groups are displayed when you click the Preview button (as described in Step 6), you must convert the non-universal distribution groups to universal distribution groups. For more information about converting a distribution group to a universal distribution group, see the example in Set-Group.
On the Conditions page, complete the following fields:
Step 1: Select conditions Use this section to edit or set conditions for your address list. If you don't want to set any conditions for the list, don't select any of the check boxes.
Recipient is in a State or Province Select this check box if you want the address list to include only recipients from specific states or provinces. This information is contained on the Address and Phone tab in the recipient's properties.
Recipient is in a Department Select this check box if you want the address list to include only recipients in specific departments. This information is contained on the Organization tab in the recipient's properties.
Recipient is in a Company Select this check box if you want the address list to include only recipients in specific companies. This information is contained on the Organization tab in the recipient's properties.
Custom Attribute equals Value There are 15 custom attributes for each recipient. There is a separate condition for each custom attribute. If you want the address list to include only recipients that have a specific value set for a specific custom attribute, select the check box that corresponds to that custom attribute.
Note
The State or Province, Department, and Company conditions are based on attributes that are applicable only to mailboxes, mail users, and mail contacts. These conditions do not apply to mail-enabled distribution groups. If you configure any of these conditions for an address list, you will in effect be excluding all mail-enabled distribution groups.
Step 2: Edit the conditions by selecting an underlined value If you select any conditions in Step 1, each condition you select will append to the definition of the address list. For example, if you selected the Recipient is in a State or Province check box in Step 1, you will see in the specified State or Province(s) condition in Step 2.
For each condition, click the underlined term to create your condition. By default, the underlined term for new conditions will read specified. After you edit the condition, the underlined term will change to the value that you specified.
If you click an underlined value for the State or Province, Department, or Company conditions, a dialog box appears in which you can specify the values for the condition. To create values for the condition, use the following buttons in the dialog box:
Add Enter a value in the text box and click Add. You can add more than one value, but you cannot enter duplicate values.
Edit To modify an existing value, select it from the list, and then click Edit.
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To remove an existing value, select it from the list, and then click .
If you click an underlined value for a custom attribute condition, a dialog box appears in which you can specify the value for the condition. You can specify a single value for each custom attribute. Type the value in the text box, and then click OK.
Important
The values that you enter in these dialog boxes must exactly match those that appear in the recipient's properties. For example, if you enter Washington in the Specify State or Province dialog box, but the Address and Phone tab in the recipient's properties lists the state as WA, the condition will not be met.
On the Schedule page, complete the following fields:
Apply the address list Select one of the following options to specify when the address list changes are applied:
Do not apply Click this button if you don't want to apply the changes. To apply this address list to the selected recipients, use the Update-AddressList cmdlet or the Apply Address List wizard. For more information, see Apply an Address List.
Immediately Click this button to apply the changes immediately.
At the following time Click this button and use the corresponding lists to specify a time to apply the changes.
Cancel tasks that are still running after (hours) Select this check box and use the corresponding text box to specify the length of time that the task is permitted run. The default is 8 hours.
On the Edit Address List page, review your configuration settings. Click Edit to apply your changes to the address list. Click Back to make configuration changes.
On the Completion page, review the following, and then click Finish to close the wizard:
A status of Completed indicates that the wizard completed the task successfully.
A status of Failed indicates that the task wasn't completed. If the task fails, review the summary for an explanation, and then click Back to make any configuration changes.
Click Finish to close the wizard.
Use the Shell to configure address list properties
You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "Address lists" entry in the Mailbox Permissions topic.
This example configures the address list Contoso California Branch to include recipients that work in the branch office of the company Contoso in California:
Set-AddressList -Identity "Contoso California Branch" -ConditionalCompany Contoso -ConditionalStateorProvince California
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