Migrated flow structure for SharePoint 2010 out of the box (OOTB) workflows

When the Sharepoint Migration Tool (SPMT) migrates a workflow to Power Automate, it finds the Power Automate built-in actions that best match the functions in the original SharePoint workflow. Because of the feature gaps between SharePoint workflow and Power Automate, a converted flow may not carry the exact same behavior as the original one.

SPMT generates one or two Power Automate flows for one SharePoint workflow depending on its start options.

• If a workflow can be manually started, a list flow is generated with manual trigger.
• If a workflow can be auto started on create or update, a list flow is generated with auto-trigger.

The following chart shows the first action in a flow migrated from an out-of-the-box (OOTB) approval workflow (manual start) and the UI form when a user starts the flow. It lists the mapping of five user inputs between original workflow and converted flow.

Migrated approval workflow

The approval workflow is migrated with this structure:

For an auto or manually triggered Power Automate flow, the following workflow configurations are migrated to the destination flow:

Type	Options
Manual approval PA flow	Four user inputs are supported in the migrated flow. They are: - Approval type Options: First to respond, Wait until all approve. - Approvers. Emails - Request. Text - CC. Emails - Enable Content Approval. On/Off
Auto triggered PA flow	The following configurations in workflow are migrated to destination flow. - The approval type, Everyone must approve is used in the destination flow. - Approvers. Emails - Request. Text - CC. Emails - Enable Content Approval. On/Off

Migrated collect feedback workflow

The collect feedback workflow is migrated with this structure:

For an auto or manually triggered Power Automate flow, the following workflow configurations are migrated to the destination flow:

Type	Options
Manual approval PA flow	Three user inputs are supported in the migrated flow. They are: - Reviewers. Emails - Request. Text - CC. Emails
Auto triggered PA flow	The following configurations in workflow are migrated to destination flow. They are: - Reviewers. Emails - Request. Text - CC. Emails

Migrated collect signature workflow

The collect signature workflow is migrated with this structure:

For an auto or manually triggered Power Automate flow, the following workflow configurations are migrated to the destination flow:

Type	Options
Manually triggered collect feedback	Before you start a workflow, three user inputs are supported in the migrated flow. They are: - Signer order maps to Signer type. Options: First to respond, Wait until all approve -Signers maps to Signers. Emails -Request maps to Message. Text - CC maps to CC. Emails
Auto triggered collect feedback	Signer order maps to Signer type. "Everyone must approve" is used in migrated flow. - Signers maps to Signers. Emails - Request maps to Message. Text - CC maps to CC. Emails

Migrated three-state workflow

The three state workflow is migrated with this structure:

For auto or manual triggered three state Power Automate flow, the following configurations in workflow are migrated to destination flow. The workflow states are:

• StatusField (Status field name)
• InitialState (Initial state value)
• MiddleState (Middle state value)
• FinalState (Final state value)

Type	State	Details
Task	Initial	Task Title -CustomMessageText (custom message) -CustomMessageField (Field included in task title) Task Description CustomMessageTextBody (Task description/custom message) CustomMessageBodyField (Field included in task body) Task Assign To - TaskAssignedToCustom (Task assigners is the value of an item field, or Task assigners are customized) -AssignedToField (Task assigner field) -CustomAssignedTo (Customized task assigners)
Email message	Initial	- SendEmail (Whether to send email) - IncludeTaskAssignedTo (Whether to include task assigner in to-list) - ToList (Email to-list) - SubjectTextIncludeTitle (Whether to include task title in email subject text) - SubjectText (Email subject text) - BodyTextIncludeLink (Whether to include item link in email message) - BodyText (Email body text)
Task	Middle	Task Title - CustomMessageText2 (custom message) - CustomMessageField2 (Field included in task title) Task Description - CustomMessageTextBody2 (Task description/custom message) - CustomMessageBodyField2 (Field included in task body) Task Assign To - TaskAssignedToCustom2 (Task assigners is the value of an item field, or Task assigners are customized) - AssignedToField2 (Task assigner field) - CustomAssignedTo2 (Customized task assigners)
E-mail message	Middle	- SendEmail2 (Whether to send email) - IncludeTaskAssignedTo2 (Whether to include task assigner in to-list) - ToList2 (Email to-list) - SubjectTextIncludeTitle2 (Whether to include task title in email subject text) - SubjectText2 (Email subject text) - BodyTextIncludeLink2 (Whether to include item link in email message) - BodyText2 (Email body text)