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Display page numbers or other paginated report properties (Report Builder)

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Applies to:  Microsoft Report Builder (SSRS)  Power BI Report Builder  Report Designer in SQL Server Data Tools

It's easy to add page numbers, a report title, file name, and other report properties to the page headers or footers of your paginated report. These properties are stored as fields in the Built-in Fields folder in the Report Data pane:

  • Execution time
  • Page number
  • Report folder
  • Report name
  • Report server URL
  • Total pages
  • User ID
  • Language

For a page number, you may want to add the word "Page" before the number. You may also want to show the total number of pages.

Note

  • Calculating the total number of pages may slow performance when you run or preview your report. We don't fully paginate the report unless you go to the end, as the tooltip states. The question mark (?) is by design, but you can force full pagination. One way to force it is to add a hidden text box in the footer or header with the expression "=Globals!OverallTotalPages". The report has to generate every page to answer that expression.

  • You can create and modify paginated report definition (.rdl) files in Microsoft Report Builder, Power BI Report Builder, and in Report Designer in SQL Server Data Tools.

To add a page number or other report properties

  1. In the Report Data pane, expand the Built-in Fields folder.

    If you don't see the Report Data pane, on the View tab, check Report Data.

  2. Drag the Page Number field from the Report Data pane to the report header or footer.

    A text box that contains the simple expression [&PageNumber] is added.

    Note

    The page footer is added to the report automatically. To add a page header, on the Insert tab, click Header, and then click Add Header.

To add the word "Page" before the page number

  1. Right-click the text box that contains [&PageNumber] and click Expressions.

    The Set Expression for: Value text box contains the expression =Globals!PageNumber.

  2. Place the cursor after the = sign and type "Page " &.

    The expression is now ="Page "&Globals!PageNumber

  3. Select OK.

To add total number of pages after the page number

  1. Right-click the text box with the expression and click Expressions.

  2. Type &" of "& at the end of the expression.

  3. In the Category pane, expand Built-in Fields and double-click TotalPages.

    The expression is now ="Page "&Globals!PageNumber &" of "&Globals!TotalPages

  4. Select OK.

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