Introduction
A travel requisition is a source document that lists the expenses that will be incurred for the purpose of travel. A travel requisition is submitted for review and can then be used to authorize expenses.
To manage budgets and travel expectations, some companies require employees to submit travel requisitions that detail the expected expenses that will be incurred on a work trip. Some companies provide their employees with a cash advance for the same purposes, without causing the employee a financial burden before a trip.
Your organization might require that a travel requisition is submitted before an employee incurs an expense that is charged to the organization. This rule might apply whether the employee is charging expenses to a corporate credit card, spending cash that has been received from a cash advance, or incurring out-of-pocket expenses that will be reimbursed by the organization. Typically, when an employee receives a cash advance, they are required to also submit an expense report to validate incurred expenses.
For example, if your organization is working on a fixed price project that requires travel, the travel expenses of the project team members must fit within the budget of the project. Requiring that travel expenses be approved before they are incurred ensures that the project stays within budget.