Manage email communications for Teams town halls and webinars
APPLIES TO: ✖️Meetings ✔️Webinars ✔️Town halls
Some features described in this article require Teams Premium.
Overview
With a Teams Premium license, you can decide if event organizers and co-organizers can edit email templates for their webinars and town halls. With email templates, organizers and co-organizers can manage waitlists, remind attendees about webinars they registered for, and provide clear instructions to attendees before, during, and after the event. Your organizers and co-organizers can edit the following email communication templates:
- Registration Confirmation
- Webinar update
- Town hall update
- Webinar cancellation
- Town hall cancellation
- Reminder email
- Attendee cancellation
- Attendee in waitlist
- Attendee pending approval
- Attendee registers after waitlist
For more information on the email communications experience for your end users, see Manage webinar emails in Microsoft Teams.
Use the Teams admin center to manage email communications
You can use the Teams admin center to manage whether organizers and co-organizers can edit email templates for their webinars and town halls.
Follow these steps in the Teams admin center to manage the email communications for webinars and town halls:
- Open the Teams admin center.
- Select Meetings from the navigation pane.
- Under Meetings, select Events Policies.
- Either select an existing policy or create a new one.
- Toggle the Customize event emails setting On or Off.
- Select Save
Manage email communications for webinars and town halls with PowerShell
Through PowerShell, you can manage whether organizers and co-organizers can edit email templates for their webinars and town halls.
The -AllowEmailEditing
parameter in the CsTeamsEventsPolicy cmdlet controls whether your users can edit email communication templates.
The following table shows the behaviors of the settings for the -AllowEmailEditing
parameter:
Setting value | Behavior |
---|---|
Enabled | This is the default value. Organizers and co-organizers can edit all email templates for their webinars and town halls. |
Disabled | Organizers and co-organizers can’t edit any email templates for their webinars and town halls. |
The following example turns off -AllowEmailEditing
so organizers and co-organizers can’t edit any email templates:
Set-CsTeamsEventsPolicy -Identity <policy name> -AllowEmailEditing Disabled
To learn more about -AllowEmailEditing
, see the following cmdlet topics:
- Set-CsTeamsEventsPolicy
- New-CsTeamsEventsPolicy
- Grant-CsTeamsEventsPolicy
- Get-CsTeamsEventsPolicy
- Remove-CsTeamsEventsPolicy
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