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How to: Reverse Journal Postings

To undo an erroneous journal posting, select the entry and create a reverse entry (entries identical to the original entry but with opposite sign in the amount field) with the same document number and posting date as the original entry. After reversing an entry, you must make the correct entry.

You can only reverse entries posted from a general journal line. An entry can be reversed only once, either alone or as part of a whole register. After you have reversed an entry from a register, you can no longer reverse the whole register, but must reverse any other transactions individually.

You can reverse entries from the following windows:

  • General Ledger Entries

  • Customer Ledger Entries

  • Vendor Ledger Entries

  • Bank Account Ledger Entries

  • FA Ledger Entries

  • Maintenance Ledger Entries

  • G/L Registers

To reverse a journal posting

  1. Open the relevant window.

  2. Select the entry that you want to reverse.

  3. On the Actions tab, in the Functions group, choose Reverse Transaction.

  4. In the G/L Registers window, select the relevant register.

  5. On the Actions tab, in the Functions group, choose Reverse Register.

  6. You can change the description in the Description field.

  7. On the Actions tab, in the Reversing group, choose Reverse.

Important

Before you can reverse an applied customer or vendor ledger entry, you must unapply the entry. You can only reverse entries generated from a general journal line. The following entries cannot be reversed:

  • Bank account ledger entries that are closed or linked to a check ledger entry.

  • VAT ledger entries that are closed.

  • Journal ledger entries from an unbalanced transaction.

  • Fixed assets ledger entries where the fixed asset has been sold.

  • Fixed assets ledger entries, if the reversal results in a negative book value.

  • Entries that have been date compressed.

See Also

Tasks

How to: Unapply Applied Customer or Vendor Ledger Entries
How to: Make Corrections with General Journals
How to: Unapply Applied Customer or Vendor Ledger Entries