Meetings
This content is no longer actively maintained. It is provided as is, for anyone who may still be using these technologies, with no warranties or claims of accuracy with regard to the most recent product version or service release.
In Live Meeting, meetings are also known as sessions. They fall into the following two categories:
Meet Now meetings. These meetings are like a personal conference room. An organizer can start such a meeting at any time. The meeting ends when the organizer stops the meeting. Participants can join the meeting by special invitation or by showing up in the meeting lobby, if they know the URL to the meeting, and wait to be invited to join. For a given organizer, all the occurrences of Meet Now meetings are identified with the same meeting ID.
Scheduled meetings. These meetings are arranged for a set of period of time. An organizer schedules such a meeting in a conference center. The organizer must set the start time, end time, and other properties of the meeting. The organizer must also specify the meeting participants and send them the meeting invitations. The meeting can be one-time only, ongoing, or recurring. All recurring meeting instances are identified with the same meeting ID. Participants join the meeting by navigating to the given meeting URL or visiting the meeting lobby to be invited in.
Meeting ID
Meeting IDs are unique identifiers within a conference center. An organizer can manually choose a meeting ID or have the ID created automatically by Live Meeting Manager. Meeting IDs are used in many aspects of meeting management. To join a meeting, a participant needs to submit the correct meeting ID. To review a recorded meeting, the recording name must be specified. The recording name is usually the same as the meeting ID. The meeting ID is represented by the name attribute in the CreateMeetingRequest element. This should not be confused with the mid option for a meeting. The mid option is a system-generated identifier for a meeting that is only exposed through the Live Meeting service API.
Meeting Key
A meeting organizer can control participant access to a meeting by using a combination of the meeting ID and a meeting key. A key value, either manually specified by the organizer or automatically generated by the system, is sent to participants as part of the invitation. The participant is allowed to join the meeting only if the correct meeting ID and meeting key values are provided.
Other access control options include the use of access control list (ACL) for anyone with an account in the conference center.
Meeting Size
The Meeting Size setting determines one of the following:
The maximum number of participants allowed in any meeting, according to the Live Meeting conference center configuration that is specified when the conference center is created.
A scheduling estimate of how many participants will attend the meeting.
A seat is taken when a participant logs in to a meeting. Participants include the presenters at the meeting.
Meeting Lobby
A meeting lobby resembles the waiting area of a meeting. Those who do not receive a meeting invitation but want to join a meeting can visit the meeting lobby. The organizer gets notified of the arrival of potential participants in the meeting lobby and can choose to grant or deny their request to join the meeting.
These and other meeting properties can be configured using the Live Meeting service API.