Record vendor invoice and match against received quantity

When you receive an invoice from a vendor for goods or services on a purchase order, the business processes might require that the goods or services be received before the invoice can be approved for payment. Before you begin, make sure that the Invoice matching configuration key is selected.

In the Accounts payable parameters page, ensure that the Enable invoice matching validation option is selected, the Post invoice with discrepancies field is set to Require approval, and the Line matching policy field is set to Three-way matching.

This procedure uses the USMF demo company. The accounts payable manager or accounting manager role would perform these steps.

Create a purchase order

1. Go to All purchase orders.
2. Click New.
3. In the Vendor account field, click the drop-down button to open the lookup.
4. In the Vendor account field, type a value.
5. Click OK.
6. Click Add line.
7. In the Item number field, type a value.
8. On the Action Pane, click Purchase.
9. Click Confirm.

Post a product receipt

1. On the Action Pane, click Receive.
2. Click Product receipt.
3. In the list, mark the selected row.
4. In the Product receipt field, type a value.
5. Click OK.

Record and match a vendor invoice to a product receipt

1. On the Action Pane, click Invoice.
2. Click Invoice.
3. In the Number field, type a value.
4. Click Default from: Ordered quantity to open the drop dialog.
5. In the Default quantity for lines field, select an option.
6. Click OK.
7. Click Yes.
8. Click Match product receipts.
9. Click OK.
10. On the Action Pane, click Review.
11. Click Matching details.