About purchase order upgrade

Important

This content is archived and is not being updated. For the latest documentation, see Microsoft Dynamics 365 product documentation. For the latest release plans, see Dynamics 365 and Microsoft Power Platform release plans.

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

When you invoice in Microsoft Dynamics AX 2012, the accounting framework does not relieve any accounting entries for accruals that were generated in an earlier version of the program. To upgrade to Microsoft Dynamics AX 2012, you must first relieve any accrual entries that remain for purchase order quantities received but not yet matched to vendor invoices.

If you are upgrading to Microsoft Dynamics AX 2012 R2 or AX 2012 R3, you must identify a data partition when performing this task. If you have configured multiple partitions, the procedure must be repeated for each partition. For more information about data partitions and upgrade, see Configure partitions.

To begin the upgrade, select the journal name. The journal name identifies the journal that make up the relief of accruals for purchase order quantities received but not yet matched to vendor invoices.

Note

Set these parameters in Microsoft Dynamics AX 2009 to ensure that accounting entries are generated. The accounting entries are generated for the accrual for purchase quantities received but not yet matched to vendor invoices:

• Set the Post packing slip to ledger field to True in the Accounts payable parameters form.

• Set the Post accrued expense field to True in the item's item model group.