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Show the data used to create a Power BI visual

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APPLIES TO: Power BI service for business users Power BI service for designers & developers Power BI Desktop Requires Pro or Premium license

A Power BI visual is constructed using data from underlying semantic models. If you're interested in seeing behind the scenes, Power BI shows you the data that's being used to create a visual. The ability to do this is available in Power BI Desktop and in the Power BI service and is available for almost all visual types.

You can also export the data to Excel for visuals in a report and visuals on a dashboard.

Use Visual table in Power BI Desktop

Use Visual table to display the data underlying a visual. Visual table is available from the Data/Drill tab in the ribbon when a visual is selected.

Screenshot that shows where to find the Visual table feature in the Data/Drill tab of the Power BI Desktop ribbon.

You can also see the data by using one of these options:

  • Right-click on a visual, and then select Show as a table from the menu that appears.

  • Select More options (...) in the upper-right corner of a visual, and then select Show as a table.

    Screenshot that shows where to find the Visual table feature in Power BI Desktop. The feature is visible in a shortcut menu.    Screenshot that shows where to find the Visual table feature in Power BI Desktop. The feature is visible in the More options menu.

Note

You must be hovering over a data point in the visual for the right-click menu to be available.

When you select Visual table or Data point table, Power BI displays both the visual and the textual representation of the data. In the horizontal view, the visual is displayed on the top half of the canvas, and the data is shown on the bottom half.

Screenshot that shows a pie chart in Power BI Desktop. Below the chart is a table that shows the details of the data.

You can toggle between the horizontal view and a vertical view by selecting the icon in the upper-right corner of the canvas.

Screenshot that shows a pie chart in Power BI Desktop with a data table to its right. In the upper-right corner, an icon is called out.

To get back to the report, select < Back to Report in the upper-left corner of the canvas.

Screenshot that shows the upper-left corner of the Power BI Desktop canvas. Back to report is called out.

Use Data point table in Power BI Desktop

You can also focus on one data record in a visual, and drill into the data behind it. To use Data point table, select a visual to make it active. Select Data point table in the Data/Drill tab of the ribbon, and then select a data point or row on the visual.

Screenshot that shows Power BI Desktop. A column chart is selected. In the Data/Drill tab of the ribbon, Data point table is called out.

Note

If the Data point table button in the ribbon is disabled and grayed-out, it means the selected visual does not support Data point table.

You can also right-click a data element and select Show data point as a table from the menu that appears.

Screenshot that shows a column chart in Power BI Desktop. In a shortcut menu for one of the columns, Show data point as a table is called out.

When you select Data point table for a data element, the Power BI Desktop canvas displays all the data associated with the selected element.

Screenshot of a Power BI Desktop canvas. All the data for the selected column element is visible in a table.

Considerations and limitations

Show data point as a table (Power BI service) and Data point table (Power BI Desktop) views

  • Can't be exported to PDF or static PowerPoint.
  • Are only available for specific types of data. In the Power BI service, if you hover over a data point and don't see the option to Show data point as a table, then the visual contains data that doesn't support it. In Power BI Desktop, if the menu option for Data point table is grayed out, then the visual contains data that doesn't support it. For example, if the visual has a measure in the Value field, showing the data underlying a data point will not be available.
  • You can't change the data in these views and save it back to the report.

Show as a table (Power BI service) and Visual table (Power BI Desktop) views

  • Are not supported for these visual types: Card, KPI, Key influencers, Q&A visual, Smart narrative, Metrics app visual, Paginated report visual, Power Apps for Power BI visual, ArcGIS map for Power BI visual, Power Automate for Power BI visual.
  • Can't be exported to PDF or static PowerPoint.
  • You can't change the data and then save it back to the report.
  • Are not supported when your visual uses a calculated measure in a (multidimensional) measure group.
  • Are not supported when you are connected to a live multidimensional (MD) model.

Related content

There are all sorts of report formatting and data management features in Power BI. Check out the following resources for a few examples: