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Vendor balance list report (VendProvisionalBalance)

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Important

This content is archived and is not being updated. For the latest documentation, see Microsoft Dynamics 365 product documentation. For the latest release plans, see Dynamics 365 and Microsoft Power Platform release plans.

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Use this report to show, side-by-side, how vendor balances have changed during a defined sub-period, such as last month, and a defined period, such as the current year.

The report shows credit totals, which often represent the amounts that were invoiced. The report also shows debit totals, which are usually the amounts that were paid. You can use this report to quickly analyze accounts payable developments.

How to filter the data on this report

When you generate this report, the following default parameters are displayed. You can use these parameters to filter the data that will be displayed on the report. For more information, see Filter the data on a report.

Field

Description

From date

The date that is used to calculate the amount that is shown in the Opening balance column.

Report period start date

The starting date for the report period that is used to calculate the amounts that are displayed in the Debit and Credit columns.

To date

The ending date for the report period that is used to calculate the amounts that are displayed in the Debit and Credit columns. This date is also used to calculate the amount that is displayed in the Closing balance column.

Group and sort by

Select how to sort the information on the report:

  • Vendor – Group account information by vendor to see activity for each vendor account.

  • Main account – Group vendor information by main account to see activity for each accounts payable summary account.

Criteria

Select criteria for printing information about an account on the report:

  • None – Print accounts regardless of whether transactions or balances exist in the date interval.

  • Opening balance – Print accounts that have a balance on the date that is specified in the From date field.

  • Transactions – Print accounts that have transactions in the date interval.

  • Closing balance – Print accounts that have a balance on the date that is specified in the To date field.

Include details

If Vendor is selected in the Group and sort by field, select this check box to show details for each main account. If this check box is not selected, the vendor account will include balance information for all accounts payable summary accounts for the selected vendors.

If Main account is selected in the Group and sort by field, this check box is selected automatically.

How to work with reports

The following topics explain how to print a report and how to filter and sort the data on a report.

Details of this report

The following table explains where to find the report in the Application Object Tree (AOT) and how to navigate to the report in the Microsoft Dynamics AX client.

Detail

Description

Name of report in the AOT

VendProvisionalBalance

Location of report in the AOT

\SSRS Reports\Reports\VendProvisionalBalance

Menu item of the report

VendProvisionalBalance

Navigation to the report

Click Accounts payable > Reports > Status > Vendor balance list.

Where the data in this report comes from

The data on this report comes from the following sources:

  • VendProvisionalBalanceTmp table

Note

To determine where the data in the temp tables comes from, view the cross-references for the VendProvisionalBalanceDP.processReport class.

If you are a developer, you can learn more about where the data on a report comes from by using the following procedure.

  1. Open the AOT.

  2. Locate the report in the SSRS Reports\Reports node.

  3. Right-click the report and click Add-Ins > Cross-reference > Using (instant view).