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Estonian Intrastat

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The Intrastat page is used to generate and report information about trade among European Union (EU) countries/regions. The Estonian Intrastat declaration contains information about the trade of goods for reporting.

The following fields are included in the Estonian Intrastat declaration. All the fields except VAT number of trading partner are included for both arrivals and dispatches. The VAT number of trading partner field is included only for dispatches.

Field name Description
EU member state The International Organization for Standardization (ISO) code of the country or region of the counterparty.
VAT number of trading partner The customer's foreign value-added tax (VAT) number in an EU member state.
Nature of transaction The transaction code.
Country of origin The ISO code of the country or region where the goods were produced.
Commodity code The commodity code according to the Combined Nomenclature (CN) classification. This code is set on the product page.
Net mass The net mass of the goods item in kilograms. The unit itself ("kg") isn't printed.
Supplementary quantity The quantity in the supplementary unit of measure.
Unit The code of the unit of measure for the supplementary units.
Invoice amount The invoice value in euros.
Description of goods The trade name of the commodity.
Remark This field is blank.

Prerequisites

For the Estonian Intrastat report, the official regulations required that unique codes be used to report supplementary unit measures.

  1. Go to Organization administration > Setup > Units.
  2. Create supplementary unit measures for your products. In the Unit field, enter the Intrastat code for the measure. The value of the Unit field is printed in the Unit section of the Intrastat report. If the reported good doesn't require supplementary units, code ZZZ is automatically printed. You don't have to set up this code.

Set up Intrastat

From the Global repository, import the latest version of the following Electronic reporting (ER) configurations:

  • Intrastat model
  • Intrastat report
  • Intrastat (EE)

For more information, see Download ER configurations from the Global repository of Configuration service.

Set up VAT IDs

Set up the VAT number of a trading partner

Create a registration type for the company code

You must create VAT ID registration types for all the countries or regions that your company does business with.

  1. In Microsoft Dynamics 365 Finance, go to Organization administration > Global address book > Registration types > Registration types.
  2. On the Action Pane, select New to create a registration type for the VAT ID.
  3. In the Enter registration type details dialog box, in the Name field, enter a name for the new registration type. For example, enter VAT ID.
  4. In the Country/region field, select the country or region that your company does business with.
  5. Select Create.
Match the registration type with a registration category
  1. Go to Organization administration > Global address book > Registration types > Registration categories.
  2. On the Action Pane, select New to create a link between a registration type and a registration category.
  3. For the registration type for the VAT ID, select the VAT ID registration category.
  4. Repeat steps 2 through 3 for the other registration types that you created for the countries or regions that your company does business with.
Create a customer's VAT registration number
  1. Go to Accounts receivable > Customers > All customers.
  2. In the grid, select a customer.
  3. On the Action Pane, on the Customer tab, in the Registration group, select Registration IDs.
  4. On the Registration ID FastTab, select Add to create a registration ID.
  5. In the Registration type field, select the registration type that you created for the company code earlier in this article.
  6. In the Registration number field, enter the company's VAT number.
  7. On the Action Pane, select Save. Then close the page.

For more information, see Registration IDs.

Alternatively, you can create a customer's VAT registration number on the Tax exempt number page.

  1. Go to Tax > Setup > Sales tax > Tax exempt numbers.

  2. For each tax-exempt number, create a record that includes the following information:

    • In the Country/region field, select the tax registration of the counterparty.
    • In the Tax exempt number field, enter the tax-exempt number of the counterparty.
    • In the Company name field, enter the name of the counterparty.

  3. Go to Accounts receivable > Customers > All customers.

  4. In the grid, select a customer.

  5. On the Invoice and delivery FastTab, in the Sales tax section, in the Tax exempt number field, select the registration number that you created earlier.

Set up product parameters for the Intrastat declaration

  1. Go to Product information management > Products > Released products.
  2. In the grid, select a product.
  3. On the Foreign trade FastTab, in the Intrastat section, in the Commodity field, select the commodity code. The name of the commodity will be printed in the Description of goods field on the Intrastat report.
  4. In the Statistics procedure field, select the statistical sign, if it's required.
  5. In the Origin section, in the Country/region field, select the product's country or region of origin.
  6. On the Manage inventory FastTab, in the Net weight field, enter the product's weight in kilograms.

Set up foreign trade parameters

  1. Go to Tax > Setup > Foreign trade parameters.
  2. On the Intrastat tab, on the Electronic reporting FastTab, in the File format mapping field, select Intrastat (EE).
  3. In the Report format mapping field, select Intrastat report.
  4. On the Commodity code hierarchy FastTab, in the Category hierarchy field, select Intrastat.
  5. In the Transaction code field, select the transaction code for property transfers. You use this code for transactions that produce actual or planned transfers of property against compensation (financial or otherwise). You also use it for corrections.
  6. In the Credit note field, select the transaction code for the return of goods.
  7. On the Country/region properties tab, in the Country/region field, list all the countries or regions that your company does business with. For each country that is part of the EU, select EU in the Country/region type field, so that the country appears on your Intrastat report. For Estonia, select Domestic in the Country/region type field.

Set up compression of Intrastat

Go to Tax > Setup > Foreign trade > Compression of Intrastat, and select the fields that should be compared when Intrastat information is summarized. For Estonian Intrastat, select the following fields:

  • Commodity
  • Transaction code
  • Country/region of origin
  • Country/region of sender
  • Correction
  • Country/region
  • Tax exempt number
  • Invoice
  • Direction

Intrastat transfer

On the Intrastat page, on the Action Pane, you can select Transfer to automatically transfer the information about intracommunity trade from your sales orders, free text invoices, purchase orders, vendor invoices, vendor product receipts, project invoices, and transfer orders. Only documents that have an EU country as the country or region of destination or consignment will be transferred.

You can also manually enter transactions by selecting New on the Action Pane.

Generate an Intrastat report

  1. Go to Tax > Declarations > Foreign trade > Intrastat.
  2. On the Action Pane, select Output > Report.
  3. In the Intrastat Report dialog box, enter the start date for the report.
  4. Set the Generate file option to Yes to generate a .txt file, and then enter the name of the .txt file for the Intrastat report.
  5. Set the Generate report option to Yes to generate an .xlsx file, and then enter a name for the file.
  6. In the Direction field, select Arrivals if the report is about intracommunity arrivals or Dispatches if the report is about intracommunity dispatches.
  7. Select OK, and review the generated reports.

Example

This example shows how to post arrivals and dispatches for Intrastat by using the DEMF legal entity.

Preliminary setup

  1. Go to Organization administration > Organization > Legal entities, and select the DEMF legal entity.

  2. On the Addresses FastTab, select Edit, and then, in the Country/region field, select EST (Estonia).

  3. Import the latest version of the following ER configurations:

    • Intrastat model
    • Intrastat report
    • Intrastat (EE)

Set up VAT IDs

Create registration types for company codes

  1. Go to Organization administration > Global address book > Registration types > Registration types.
  2. On the Action Pane, select New to create a registration type for the VAT ID.
  3. In the Enter registration type details dialog box, in the Name field, enter VAT ID.
  4. In the Country/region field, select DEU.
  5. In the Restricted to field, select Organization.
  6. Select Create.

Match the registration type with a registration category

  1. Go to Organization administration > Global address book > Registration types > Registration categories.
  2. On the Action Pane, select New to create a link between the registration type and the registration category.
  3. For the VAT ID registration type, select the VAT ID registration category.

Set up the customer's VAT registration number

  1. Go to Accounts receivable > Customers > All customers.
  2. In the grid, select DE-016.
  3. On the Action Pane, on the Customer tab, in the Registration group, select Registration IDs.
  4. On the Registration ID FastTab, select Add to create a registration ID.
  5. In the Registration type field, select VATID.
  6. In the Registration number field, enter DE0234.
  7. On the Action Pane, select Save. Then close the page.

Set up product information

  1. Go to Product information management > Products > Released products.
  2. In the grid, select D0001.
  3. On the Foreign trade FastTab, in the Intrastat section, in the Commodity field, select 100 200 30.
  4. In the Origin section, in the Country/region field, select EST.
  5. On the Manage inventory FastTab, in the Weight measurements section, in the Net weight field, enter 2.
  6. On the Action Pane, select Save.
  7. In the grid, select D0003.
  8. On the Foreign trade FastTab, in the Intrastat section, in the Commodity field, select 100 200 30.
  9. In the Origin section, in the Country/region field, select DEU.
  10. On the Manage inventory FastTab, in the Weight measurements section, in the Net weight field, enter 5.
  11. On the Action Pane, select Save.

Set up foreign trade parameters

  1. Go to Tax > Setup > Foreign trade > Foreign trade parameters.
  2. On the Intrastat tab, on the General FastTab, in the Transaction code field, select 11.
  3. On the Electronic reporting FastTab, in the File format mapping field, select Intrastat (EE).
  4. In the Report format mapping field, select Intrastat Report.
  5. On the Commodity code hierarchy FastTab, verify that the Category hierarchy field is set to Intrastat.
  6. On the Country/region properties tab, select New.
  7. In the Party country/region field, select EST. Then, in the Country/region type field, select Domestic.
  8. In the Party country/region field, select DEU. Then, in the Country/region type field, select EU.

Change the site address

  1. Go to Warehouse management > Setup > Warehouse > Sites.
  2. In the grid, select 1.
  3. On the Addresses FastTab, select Edit.
  4. In the Edit address dialog box, in the Country/region field, select EST.
  5. Select OK.

Create a sales order with an EU customer

  1. Go to Accounts receivable > Orders > All sales orders.
  2. On the Action Pane, select New.
  3. In the Create sales order dialog box, on the Customer FastTab, in the Customer section, in the Customer account field, select DE-016.
  4. On the General FastTab, in the Storage dimensions section, in the Site field, select 1.
  5. In the Warehouse field, select 11.
  6. On the Address tab, verify that the Address field is set to Teichgasse 12, Kiel, 24103, DEU, because the customer is from Germany.
  7. Select OK.
  8. On the Lines tab, on the Sales order lines FastTab, in the Item number field, select D0001. Then, in the Quantity field, enter 8.
  9. On the Line details FastTab, on the Foreign trade tab, verify that the Transaction code field is set to 11, the Commodity field is set to 100 200 30, and the Country/region of origin field is set to EST.
  10. On the Action Pane, select Save.
  11. On the Action Pane, on the Invoice tab, in the Generate group, select Invoice.
  12. In the Posting invoice dialog box, on the Parameters FastTab, in the Parameter section, in the Quantity field, select All.
  13. Select OK to post the invoice.

Transfer the transaction to the Intrastat journal and review the result

  1. Go to Tax > Declarations > Foreign trade > Intrastat.

  2. On the Action Pane, select Transfer.

  3. In the Intrastat (Transfer) dialog box, in the Parameters section, set the Customer invoice option to Yes.

  4. Select Filter.

  5. In the Intrastat Filter dialog box, on the Range tab, select the first line, and verify that the Field field is set to Date.

  6. In the Criteria field, select the current date.

  7. Select OK to close the Intrastat Filter dialog box.

  8. Select OK to close the Intrastat (Transfer) dialog box, and review the result. The line represents the sales order that you created earlier.

    Line that represents the sales order on the Intrastat page

  9. Select the transaction line, and then select the General tab to view more details.

    Sales order details on the General tab of the Intrastat page

  10. On the Action Pane, select Output > Report.

  11. In the Intrastat Report dialog box, on the Parameters FastTab, in the Date section, in the From date field, select the first day of the current month.

  12. In the To date field, select the last day of the current month.

  13. In the Export options section, set the Generate file option to Yes. Then, in the File name field, enter the required name.

  14. Set the Generate report option to Yes. Then, in the Report file name field, enter the required name.

  15. In the Direction field, select Dispatches.

  16. Select OK, and review the report in text format that is generated. The following table shows the values in the example report.

    Field name Values
    EU member state DE
    VAT number of trading partner DE0234
    Nature of transaction 11
    Country of origin EE
    Commodity code 10020030
    Net mass 16
    Supplementary quantity 0
    Unit ZZZ
    Invoice amount 2632
    Description of goods Hardware
    Remark This field is blank.

  17. Review the report in Excel format that is generated.

    Intrastat report on dispatches

Create a purchase order

  1. Go to Accounts payable > Purchase orders > All purchase orders.
  2. On the Action Pane, select New.
  3. In the Create purchase order dialog box, in the Vendor account field, select DE-001.
  4. In the Site field, select 1.
  5. In the Warehouse field, select 11.
  6. Select OK.
  7. On the Lines tab, on the Purchase order lines FastTab, in the Item number field, select D0003. Then, in the Quantity field, enter 6.
  8. On the Line details FastTab, on the Foreign trade tab, verify that the Transaction code is set to 11, the Commodity field is set to 100 200 30, and the Country/region of origin field is set to DEU.
  9. On the Action Pane, on the Purchase tab, in the Actions group, select Confirm.
  10. On the Action Pane, on the Invoice tab, in the Generate group, select Invoice.
  11. On the Action Pane, select Default from, and then, in the Default quantity for lines field, select Ordered quantity. Then select OK.
  12. On the Vendor Invoice header FastTab, in the Invoice identification section, in the Number field, enter 0100.
  13. In the Invoice dates section, in the Invoice date field, select the current date. This date will be used for Intrastat transfer.
  14. On the Action Pane, select Post to post the invoice.

Create an Intrastat declaration for arrivals

  1. Go to Tax > Declarations > Foreign trade > Intrastat.

  2. On the Action Pane, select Transfer.

  3. In the Intrastat (Transfer) dialog box, set the Vendor invoice option to Yes.

  4. Select Filter.

  5. In the Intrastat Filter dialog box, on the Range tab, select the Vendor invoice journal line, and verify that the Field field is set to Date.

  6. In the Criteria field, select the current date.

  7. Select OK to close the Intrastat Filter dialog box.

  8. Select OK to transfer the transactions, and review the Intrastat journal.

    Line that represents the purchase order on the Intrastat page

  9. Review the information on the General tab for the purchase order.

    Purchase order details on the General tab of the Intrastat page

  10. On the Action Pane, select Output > Report.

  11. In the Intrastat Report dialog box, on the Parameters FastTab, in the Date section, in the From date field, select the first day of the current month.

  12. In the Export options section, set the Generate file option to Yes. Then, in the File name field, enter the required name.

  13. Set the Generate report option to Yes. Then, in the Report file name field, enter the required name.

  14. In the Direction field, select Arrivals.

  15. Select OK, and review the report in XML format that is generated. The following table shows the values in the example report.

    Field name Values
    EU member state DE
    Nature of transaction 11
    Country of origin DE
    Commodity code 10020030
    Net mass 30
    Supplementary quantity 0
    Unit ZZZ
    Invoice amount 965
    Description of goods Hardware
    Remark This field is blank.

  16. Review the report in Excel format that is generated.

    Intrastat report on arrivals