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Create customer and vendor records with an address in Chile

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The Latin American (LATAM) customer and vendor configuration contains the fiscal information that's required by the fiscal authorities. In addition, it includes a reference to the document classes that can be used in transactions with customers and vendors.

Prerequisites

Before you can configure records for customers and vendors who have an address in Chile, the following prerequisites must be met:

  • Create regions, provinces, and communes in Chile by using states, counties, and cities in the address setup.
  • Create the tax codes that will be used for value-added tax (VAT), including IVA 19, IVA exento, IVA no afecto, and Retenciones.
  • Create sales tax groups that contain the tax codes that you created.
  • Create item sales tax groups that contain the tax codes that you created.
  • Create document classes to use with customers and vendors for invoices, credit notes, debit notes, and packing slips. For more information, see Configure sales and purchase invoices.
  • Create a customer and vendor set that contains all the document classes that will be used.
  • Create the RUT tax ID type. (RUT is short for "Registro Único Tributario.")
  • Create the Persona Juridica taxpayer type.

Customer configuration

Follow these steps to configure a record for a customer who has an address in Chile.

  1. Go to Accounts receivable > Customers > All customers, and select New to create a customer.

  2. Enter a name and a brief description for the customer.

  3. In the Type field, select Organization.

  4. In the Customer group field, select a local group.

  5. In the Address section, create an address, and name it.

  6. Set the country/region to Chile.

  7. Complete the street and street number.

  8. Select a state, county, and city.

  9. Set the address as primary.

  10. In the Contact information section, create a record for the company's phone number.

  11. In the Sales demographic section, set the currency to Chilean peso.

  12. Configure the terms of payment.

  13. Configure the invoice account.

  14. Set the delivery terms, mode of delivery, and delivery reason.

  15. Select a sales tax group that contains all the tax codes that can have transactions with the customer.

  16. In the LATAM section, from the Legal entity page, complete the information in the following way:

    • In the Customer set field, select the set that contains the document classes to use with the customer.
    • In the Taxpayer type field, select the Persona Juridica type that represents the organization.
    • In the Based in country/region field, select Chile.
    • In the Country document type field, select RUT.
    • Complete the Country document number field with the RUT number of the company.

Vendor configuration

Follow these steps to configure a record for a vendor who has an address in Chile.

  1. Go to Accounts payable > Vendors > All vendors, and select New to create a vendor.

  2. Enter a name and a brief description for the vendor.

  3. In the Type field, select Organization.

  4. In the Vendor group field, select a local group.

  5. In the Address section, create an address, and name it.

  6. Set the country/region to Chile.

  7. Complete the street and street number.

  8. Select a state, county, and city.

  9. Set the address as primary.

  10. In the Contact information section, create a record for the company's phone number.

  11. In the Sales demographic section, set the currency to Chilean peso.

  12. Configure the terms of payment.

  13. Configure the invoice account.

  14. Set the delivery terms, mode of delivery, and delivery reason.

  15. Select a sales tax group that contains all the tax codes that can have transactions with the vendor.

  16. In the LATAM section, from the Legal entity page, complete the information in the following way:

    • In the Vendor set field, select the set that contains the document classes to use with the vendor.
    • In the Taxpayer type field, select the Persona Juridica type that represents an organization.
    • In the Based in country/region field, select Chile.
    • In the Country document type field, select RUT.
    • Complete the Country document number field with the RUT number of the company.