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Outlook Features for Exchange Unified Messaging: Voice Mail Form

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Microsoft Exchange Server 2007 will reach end of support on April 11, 2017. To stay supported, you will need to upgrade. For more information, see Resources to help you upgrade your Office 2007 servers and clients.

 

Applies to: Exchange Server 2007, Exchange Server 2007 SP1, Exchange Server 2007 SP2, Exchange Server 2007 SP3

This topic discusses the Outlook features for Exchange Unified Messaging available with Microsoft Office Outlook 2007. By using the Outlook features for Exchange Unified Messaging, a UM-enabled user who is using Outlook 2007 can play a voice mail message from Microsoft Windows Media® Player using a new Outlook voice mail form.

Note

After a voice message is received and opened, a voice mail form will be used. Other message types with voice attachments, for example, calendar replies, are treated as standard items and use default Outlook forms.

Voice Mail Form

The Outlook 2007 voice mail form resembles the default e-mail form, but gives users an interface for performing actions such as playing, stopping, or pausing voice messages, playing voice messages on a telephone, and adding and editing notes.

The voice mail form includes the embedded Windows Media Player and a notes field. The embedded Player and notes field are displayed in either the preview pane when you are previewing a voice message or in a separate window when the voice message is opened by the user. If a user is not enabled for Microsoft Exchange Server 2007 Unified Messaging or Outlook 2007 has not been installed on the client computer, they receive voice messages only as attachments, and the voice mail form is not available.

Note

To use the inline Windows Media Player in the voice mail form, users must use a version of Windows Media Player no earlier than Windows Media Player version 7.0. If the appropriate version of Windows Media Player is not installed, the inline player will not be rendered in the form, but other UM features will be available on the client computer.

Important

If you are running Outlook 2007 on a computer running Windows Server 2007 64-bit Edition, you need to install the most recent version of the Windows Media Audio Voice Codec and the Windows Media Encoder. To install the most recent version of the Windows Media Audio Voice Codec, see FIX: Availability of the Windows Media Audio 9 Voice codec for x64-based computers. To install the most recent version of the Windows Media Encoder see Windows Media Encoder 9 Series x64 Edition.

Voice Mail Form Options

The following three options are available in the voice mail form options:

  • Play   Users can play and listen to voice messages using computer speakers or headphones. After Play is clicked, the Windows Media Player will go into play mode.

  • Play On Phone   Users send a request to the UM server to play the selected voice message on the user’s phone or at another telephone number specified by the user. After Play on Phone is clicked, the Play on Phone dialog box appears so that the user can configure and control the Play on Phone operation.

  • Edit Notes   The user opens the voice message and can add or edit notes or comments in the Notes field.

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