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How to Connect to a Server by Using the Public Folder Management Console

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Microsoft Exchange Server 2007 will reach end of support on April 11, 2017. To stay supported, you will need to upgrade. For more information, see Resources to help you upgrade your Office 2007 servers and clients.

 

Applies to: Exchange Server 2007 SP1, Exchange Server 2007 SP2, Exchange Server 2007 SP3

This topic explains how to use the Public Folder Management Console in Microsoft Exchange Server 2007 Service Pack 1 (SP1) to connect to a remote computer that contains a public folder database. By default, the Public Folder Management Console connects to the public folder database on which the Public Folder Management Console is being run.

When you use the Public Folder Management Console on an Exchange 2007 server that is located inside your Exchange organization, you can use the Public Folder Management Console to connect to any Mailbox server in the organization that contains a public folder database.

Before You Begin

To perform this procedure, the account you use must be delegated the following:

  • Exchange View-Only Administrator role

For more information about permissions, delegating roles, and the rights that are required to administer Exchange 2007, see Permission Considerations.

Important

Be aware that you cannot perform this procedure in the release to manufacturing (RTM) version of Exchange 2007. You must have Exchange 2007 SP1 installed. To download SP1 for Exchange 2007, see Exchange Server 2007 Service Pack 1.

Procedure

To use the Public Folder Management Console to connect to a server

  1. Start the Exchange Management Console.

  2. In the console tree, click Toolbox.

  3. In the result pane, click Public Folder Management Console, and then in the action pane, click Open Tool. The Public Folder Management Console appears.

  4. In the Public Folder Management Console, in the action pane, click Connect to Server.

  5. In Connect to server, click Browse to view a list of the available Mailbox servers that contain a public folder database.

  6. In Select Public Folder Servers, select a Mailbox server. To search for a Mailbox server to which to connect, perform one of the following steps:

    • In the Search box, type the exact name of the server or the first few letters of the name, click Find Now, and then select a server from the result pane.

    • From the View menu, click Show Filter. In the Name, Site, or Role boxes, type the filter criteria, and then select a server from the result pane.

  7. Click OK to close Select Public Folder Servers.

  8. (Optional) After you select a server, in the Connect to Server dialog box, you can select the Set as Default Server check box to set the server you selected as the default Exchange server for managing public folders. By default, this is the server to which the Public Folder Management Console connects each time you open the console.

    Note

    This setting is saved for the user on the computer that is running the Public Folder Management Console. If you open the Public Folder Management Console from another computer or by using a different user account, the default server may be different.

  9. In Connect to Server, click Connect.

For More Information

To learn more about public folders, see Understanding Public Folders.

For more information about how to use the Public Folder Management Console, see Using the Public Folder Management Console.

For more information about managing public folders, see Managing Public Folders.