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New Messaging Policy and Compliance Functionality in Exchange 2010 SP1

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[This topic is in progress.]  

Applies to: Exchange Server 2010 SP1

Microsoft Exchange Server 2010 Service Pack 1 (SP1) includes new features, as well as enhancements to features that were introduced in the release to manufacturing (RTM) version of Exchange 2010.

This topic provides a brief description of new functionality for existing features and information about new features related to messaging policy and compliance in Exchange 2010 SP1.

Personal Archive Functionality

Personal archive functionality in Exchange 2010 SP1 includes the following:

  • Provision personal archive on a different mailbox database   You can provision a user's personal archive on a different mailbox database than the one where the user's primary mailbox resides. This capability allows you to implement a tiered storage topology.

  • Import historical mailbox data to archive   You can import historical mailbox data from .pst files directly to the user's personal archive using the New-MailboxImportRequest cmdlet in the Shell. Data from .pst files can also be imported to the user's primary mailbox, and both the personal archive and the primary mailbox can be exported to .pst files using the New-MailboxExportRequest cmdlet.

  • Delegate access to archive   Delegates can access the delegating user's archive mailbox using Microsoft Office Outlook 2010, in addition to the primary mailbox.

    For more information, see Understanding Personal Archives.

Messaging Records Management Functionality

Messaging records management functionality in Exchange 2010 SP1 includes the following:

  • New retention policy management features in EMC   You can use the New Retention Policy Tag and New Retention Policy wizards in the Exchange Management Console (EMC) to manage retention tags and retention policies.

  • Support for Notes default folder   You can also create retention policy tags for the Notes default folder.

  • Default retention and archive policy   The default archive policy and retention policy contains retention tags that move messages to the archive and remove messages from the mailbox after a certain period. The policy is automatically applied to a mailbox user when you provision a personal archive for the user.

  • Opt-in personal tags   Users with a retention policy assigned can use the Exchange Control Panel (ECP) to select personal tags not included in their retention policy. Users can then apply these personal tags to mailbox items and custom folders.

For more information, see Understanding Retention Tags and Retention Policies.

Multi-Mailbox Search Functionality

Multi-Mailbox Search functionality in Exchange 2010 SP1 includes the following:

  • Multi-Mailbox Search preview   In Exchange 2010 SP1, discovery managers (that is, users who are members of the Discovery Management management role group) can get an estimate of the number of items returned by a discovery search before the items are copied to the selected discovery mailbox. This functionality allows discovery managers to view the number of hits the specified keywords return, and then modify the search query, if required, before messages returned by the search are copied to the discovery mailbox.

  • Annotations   Discovery managers can also add annotations to messages returned by the discovery search.

  • Data de-duplication   Multi-Mailbox Search includes the optional data de-duplication feature. When selected, Multi-Mailbox Search copies only a single instance of a message returned across multiple folders within the same mailbox, or across different mailboxes.

For more information, see Understanding Multi-Mailbox Search.

Information Rights Management Functionality

Information Rights Management (IRM) functionality in Exchange 2010 SP1 includes the following:

  • WebReady Document Viewing of IRM-protected attachments   In Exchange 2010 SP1, IRM in Microsoft Office Outlook Web App supports WebReady Document Viewing of supported IRM-protected attachments, allowing users to view IRM-protected attachments without having to download them. Users can preview IRM-protected documents on computers that don't have Microsoft Office installed. Along with the cross-browser and cross-platform support in Outlook Web App, this functionality extends the reach of IRM to various browsers and operating systems. For more information, see Understanding Information Rights Management in Outlook Web App.

  • IRM in Exchange ActiveSync   IRM in Exchange ActiveSync allows users with supported devices to access IRM-protected messages without first having to activate the device for IRM by tethering the device to a computer. For more information, see Understanding Information Rights Management in Exchange ActiveSync.

  • Cross-organization support   Exchange 2010 SP1 IRM features are supported in cross-organization topologies for easier collaboration between two organizations via OWA.

  • IRM logging   In Exchange 2010 SP1, you can enable logging of IRM features on the Mailbox, Hub Transport, Client Access, and Unified Messaging server roles. IRM logs contain detailed transaction and error information, allowing administrators to easily monitor and troubleshoot IRM features. For more information, see Understanding Information Rights Management Logging.

  • Discovery Manager access to IRM-protected messages in a Discovery mailbox   In Exchange 2010 SP1, you can configure IRM to allow members of the Discovery Management role group to access IRM-protected messages returned by discovery search. For more information, see Understanding Information Rights Management.

Mailbox Audit Logging Functionality

Exchange 2010 SP1 includes new logging functionality that allows you to enable logging of mailbox access. Mailbox audit logging enables you to log access to a mailbox by administrators, delegates, and mailbox owners. Actions taken on mailbox items such as access to a message or a folder, copying, and deletion of a message can be logged. You can search mailbox audit logs for a mailbox, and also generate reports of non-owner access to a mailbox from the Exchange Control Panel.

For more information, see Understanding Mailbox Audit Logging.

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