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Manage Microsoft 365 Copilot in Teams meetings and events

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    Microsoft Teams

APPLIES TO: Image of a checkmark for yes Meetings Image of a checkmark for yes Webinars Image of a checkmark for yes Town halls

Microsoft 365 Copilot in Teams meetings and events is an artificial intelligence (AI) tool that captures important conversation points. Each meeting and webinar participant with a Microsoft 365 Copilot license can ask prompts that are only visible to them. Participants and organizers can learn things like who said what and where people agree or disagree. Microsoft 365 Copilot in Teams can also recommend follow-up tasks, all in real time during a meeting. Organizers, co-organizers, and presenters can use Copilot during town hall events. As an admin, you can manage how users in your org use Copilot for Teams meetings and events.

There are two ways for users in your organization to use Copilot in meetings and events:

Important

When organizers turn off Copilot for their meeting or event, recording and transcription are also turned off.

1. During and after the meeting

When organizers create a meeting or event, they can set Copilot's value to During and after the meeting from the dropdown in their meeting options. Once someone starts transcription, licensed users can select the Copilot button for use during, and after the meeting or event.

To learn more about how organizers can use Copilot during and after the meeting, see Get started with Microsoft 365 Copilot in Teams in Microsoft Teams meetings.

2. Only during the meeting

When organizers create a meeting or event, they can set Copilot's value to Only during the meeting from the dropdown in their meeting options. Once someone with a Microsoft 365 Copilot license selects the Copilot button during the meeting or event, Copilot runs for all licensed users. This option relies on speech-to-text audio processing data that isn't saved after the meeting or event ends. Users can't access Copilot in Teams and its history after the meeting or event.

To learn more about how organizers can use Copilot only during the meeting, see Use Microsoft 365 Copilot in Teams without recording a Teams meeting.

Meeting or event organizers can also set Copilot's value to Off to prevent anyone in the meeting from using Copilot. This option disables recording and transcription for the meeting. You have a policy to set the default to Off, but your organizers can manage this setting on a per-meeting basis.

Important

Microsoft 365 Copilot in Teams meetings and events isn’t available in end-to-end encrypted meetings. For more information on end-to-end encryption, see Require end-to-end encryption for sensitive Teams meetings.

Note

Microsoft 365 Copilot in Teams isn’t available for GCC, GCC High, and DoD.

Prerequisites

Transcription

You can use the Recording & Transcription section in the Teams admin center or the -AllowTranscription parameter in the CsTeamsMeetingPolicy PowerShell cmdlet to manage your transcription policy. This setting's value impacts how, or if Copilot works for your users. The following table shows how the transcription policy works with the organizer's Copilot in Teams meeting options:

Admin's transcription policy value Organizer's Copilot meeting option Behavior
On Only during the meeting Licensed users can select the Copilot button for use only during this meeting with temporary speech-to-text data. To use Copilot during, and after the meeting, these users can start a transcript.
Off Only during the meeting Licensed users can select the Copilot button for use during this meeting or event with temporary speech-to-text data. If another participant who can transcribe enables transcription, Copilot is available during, and after the meeting for the portion that is transcribed.
On During and after the meeting Once licensed users turn on transcription, they can select the Copilot button for use during, and after this meeting or event.
Off During and after the meeting Licensed users can't interact with Copilot unless another participant with permission to transcribe turns on transcription for this meeting.
Any Off Licensed users can’t interact with Copilot in Teams. No one can record or transcribe.

To learn more about managing transcription, see Configure transcription and captions for Teams meetings.

Manage Copilot for your Teams users

You can use the Teams admin center or PowerShell to manage how users in your org use Copilot in Teams meetings and events.

The following table shows the behaviors of the settings for the -Copilot parameter:

Teams admins center policy value PowerShell setting value Behavior
On Enabled When organizers with this policy create meetings and events, Copilot's default value in their meeting options is Only during the meeting. Organizers can change this value to During and after the meeting, and Off.
On with saved transcript required EnabledWithTranscript This is the default value. When organizers with this policy create meetings and events, Copilot's default value in their meeting options is During and after the meeting. This option is enforced; organizers can't change this value.
On with transcript saved by default EnabledWithTranscriptDefaultOn When organizers with this policy create meetings and events, Copilot's default value in their meeting options is During and after the meeting. Organizers can change this value to Only during the meeting, and Off.
Off Disabled When organizers with this policy create meetings and events, Copilot's default value in their meeting options is Off. Organizers can change this value to Only during the meeting or During and after the meeting.

Manage Copilot in the Teams admin center

  1. Open the Teams admin center.
  2. Expand Meetings from the navigation pane.
  3. Under Meetings, select Meeting Policies.
  4. Either select an existing policy or create a new one.
  5. Select On, On with saved transcript required, On with transcript saved by default, or Off from the dropdown for the Copilot setting.
  6. Select Save

You can apply your Copilot meeting policies to groups or individual users. You can also add Copilot to your meeting templates. To learn how to apply Copilot to meeting templates, see IT admins - Create a custom meeting template in Microsoft Teams.

Manage Copilot using PowerShell

To manage how users in your org use Copilot in Teams meetings and events, use the -Copilot parameter within the PowerShell CsTeamsMeetingPolicy cmdlet.

To allow users to use Copilot Only during the meeting in meetings and events created by organizers with this policy:

Set-CsTeamsMeetingPolicy -Identity <policy name> -Copilot Enabled

To set the organizer's default Copilot option to During and after the meeting and allow them to change it, use the following script:

Set-CsTeamsMeetingPolicy -Identity <policy name> -Copilot EnabledWithTranscriptDefaultOn

To set the organizer's default Copilot option to Off and allow them to change it, use the following script:

Set-CsTeamsMeetingPolicy -Identity <policy name> -Copilot Disabled