Teams settings and policies reference

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06/12/2024
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Microsoft Teams

Information icon. Some features described in this article require Teams Premium.

This reference describes the different policies that can be used in Microsoft Teams. This reference organizes each section by its related policy area, and also includes any PowerShell-only policies.

Teams

Teams settings

Teams settings are used to control notification, tagging, email integration, and file storage providers.

Notifications and feeds

Navigation: Teams admin center > Teams > Teams settings

Setting	Default	Description
Suggested feeds can appear in a user's activity feed	On	When On, suggested feeds can appear in a user's activity feed.

Tagging

Navigation: Teams admin center > Teams > Teams settings

Setting	Default	Description
Who can manage tags	Microsoft Default	Specifies who can manage tags in new teams.
Team owners can change who can manage tags	On	When On, team owners can change who can manage tags. When Off, team owners can't change the value set in Who can manage tags.
Suggested tags	(none)	Used to specify suggested tag names to team owners or members who are creating tags.
Custom tags	On	When On, team owners and members can create custom tags. When Off, only suggested tags can be used.
Shifts app can apply tags	On	When On, tags are automatically assigned to people who are on shift in real time.

Manage tags in Microsoft Teams

Email integration

Navigation: Teams admin center > Teams > Teams settings

Setting	Default	Description
Users can send emails to a channel email address	On	When On, users can send emails to a channel email address and the email appears in the channel.
Accept channel email from these SMTP domains	(none)	Used to limit the domain from which channels can receive emails.

Files

Navigation: Teams admin center > Teams > Teams settings

Setting	Default	Description
Citrix files	On	When On, Citrix can be added as a cloud storage service in a team.
DropBox	On	When On, DropBox can be added as a cloud storage service in a team.
Box	On	When On, Box can be added as a cloud storage service in a team.
Google Drive	On	When On, Google Drive can be added as a cloud storage service in a team.
Egnyte	On	When On, Egnyte can be added as a cloud storage service in a team.

Add a cloud storage service to Teams

Organization

Navigation: Teams admin center > Teams > Teams settings

Setting	Default	Description
Show organization tab for users	On	When On, users see the Organization tab in their personal chat in Teams. The Organization tab shows the organizational hierarchy as defined in Microsoft Entra ID.

Use the Organization tab in Teams

Devices

Navigation: Teams admin center > Teams > Teams settings

Setting	Default	Description
Require a secondary form of authentication to access meeting content	No access	Skype for Business users require a secondary form of authentication to access meeting content.
Set content PIN	Required for outside scheduled meeting	Specifies if Skype for Business users require a content PIN.
Surface hub accounts can send emails	On	When On, Surface Hub accounts can send emails.

Create and test a device account on Surface Hub

Search by name

Navigation: Teams admin center > Teams > Teams settings

Setting	Default	Description
Scope directory search using an Exchange address book policy	Off	When On, hides the Search teams box and public teams listing in Join or create a team in Teams

Limit who users can see when searching the directory in Teams

Safety and communications

Navigation: Teams admin center > Teams > Teams settings

Setting	Default	Description
Role-based chat permissions	Off	When On, supervised chat is available for all users.

Shared channels

Navigation: Teams admin center > Teams > Teams settings

Setting	Default	Description
Provide a link to my support request page	Off	When On, you can provide users a link to your designated support request page for external collaboration assistance.

Teams policies

Navigation: Teams admin center > Teams > Teams policies

Teams policies are used to control what settings or features are available to users when they're using teams and channels.

Setting	Default	Description
Discover private teams	Off	When On, users can search for private teams. When they find a private team, they can request to join.
Create private channels	On	When On, team owners and members can create private channels that contain a subset of team members.
Create shared channels	On	When On, team owners can create shared channels for people within and outside the organization.
Invite external users to shared channels	On	When On, owners of a shared channel can invite external people in other Microsoft Entra organizations to join the channel, if Microsoft Entra cross-tenant access settings are configured.
Join external shared channels	On	When On, users and teams can be invited to external shared channels, if Microsoft Entra cross-tenant access settings are configured.

PowerShell-only Teams policies

Parameter	Default	Description
AllowOrgWideTeamCreation	None	Determines whether a user is allowed to create an org-wide team. Set this value to True to allow or False to prohibit. Read more on how organization-wide teams in Microsoft Teams help everyone collaborate.

Template policies

Navigation: Teams admin center > Teams > Template policies

Template policies control what team templates users see when they create a new team. The following templates are available to users by default:

Manage a Project
Manage an Event
Onboard Employees
Adopt Office 365
Organize Help Desk
Incident Response
Crisis Communications
Manage a Store
Bank Branch
Patient Care
Hospital
Quality and Safety
Retail for Managers
Manage Volunteers
Frontline Collaboration

Teams update policies

Navigation: Teams admin center > Teams > Update policies

Update policies are used to manage Teams and Office preview users who can see prerelease or preview features in the Teams app. Public preview isn't enabled by default.

Setting	Default	Description
Show Teams preview features	On for users in current channel (Preview)	Turns on Teams Public preview features for any user enrolled in Office Current Channel (Preview).
Use new Teams client	Microsoft controlled	Allows Microsoft to: - Control whether the "Try the new Teams" toggle switch is shown. - Manage the installation of the new Teams client and determine default client behavior based on the rollout schedule.

You could set the preview policy using the PowerShell Set-CsTeamsUpdateManagementPolicy cmdlet with the -AllowPublicPreview parameter.

To set the new Teams client policy using PowerShell, use the Set-CsTeamsUpdateManagementPolicy cmdlet with the -UseNewTeamsClient parameter.

Teams upgrade settings

Teams upgrade settings let you set up your upgrade experience from Skype for Business to Teams for your users.

Coexistence mode

Navigation: Teams admin center > Teams > Teams upgrade settings

Setting	Default	Description
Coexistence mode	Teams only	Determines both routing of incoming calls and chats and the app that is used by the user to initiate chats and calls or to schedule meetings.
Notify Skype for Business users that an upgrade to Teams is available.	Off	When On, your users see a yellow banner in their Skype for Business app telling them that they'll soon be upgraded to Teams.

Coexistence modes - Reference

App preferences

Navigation: Teams admin center > Teams > Teams upgrade settings

Setting	Default	Description
Preferred app for users to join Skype for Business meetings	Skype for Business	Sets the app is used for joining Skype for Business meetings. This setting isn't dependent on the Coexistence mode setting.
Download the Teams app in the background for Skype for Business users	On	When On, downloads the Teams app in the background for users running the Skype for Business app on Windows PCs. This happens if the Coexistence mode for the user is Teams Only, or if a pending upgrade notification is enabled in the Skype for Business app.

Configure the Skype Meetings App to work with Teams

Teams apps

Permission policies

Navigation: Teams admin center > Teams apps > Permission policies

App permission policies control which apps you want to make available to Teams users in your organization.

All organizations don't have app centric management feature available. If you weren't using custom permission policies, we migrated your org to use this feature. If you're using custom permission policies, then you'll soon be able to migrate to the app centric management feature on your own. If you see policies on the permission policies page, continue to use app permission policies to control user access to apps.

The types of apps to permission are divided into three categories - Microsoft apps, Third-party apps, and Custom apps. Each app category includes the following options for permissions:

Allow all apps - Users can install and use any app published by your organization in the Teams app store.
Allow specific apps and block all others - Allow specific apps you want to allow from the Teams app store and all other apps would be blocked.
Block specific apps and allow all others - Add which apps you want to block from the Teams app store and all the other apps would be allowed.
Block all apps - Users can't install apps that are published by your organization in the Teams app store.

Setup policies

Navigation: Teams admin center > Teams apps > Setup policies

App setup policies control how apps are made available to a user with the Teams app.

Setting	Default	Description
Upload custom apps	Off	This setting determines if a user can upload a custom app package in the Teams app. Turning it on lets you create or develop a custom app to be used personally or across your organization without having to submit it to the Teams app store. Uploading a custom app also lets you test an app before you distribute it more widely by only assigning it to a single user or group of users. Read more about how to Manage custom and sideloaded apps in Teams admin center.
User pinning	On	If you turn on this setting, the user’s existing app pins are added to the list of pinned apps set in this policy. Users can rearrange, add, and remove pins as they choose. If you turn off this setting, the user’s existing app pins are removed with the apps defined in this policy.
Installed apps	(none)	Choose which apps and messaging extensions you want installed in your users' personal Teams environment and in meetings they create. Users can install other available apps from the Teams app store.
Pinned apps	Activity, Chat, Teams, Calendar, Calling, Files	Choose the order apps are pinned in messaging extensions and the Teams app bar.

Customize app store

Navigation: Teams admin center > Teams apps > Customize store

Customize store settings allow you to customize the Teams app store with your organization's logo, logomark, and custom background or color.

The defaults for all the customization options use Teams app default backgrounds and colors. You can upload your org's logo, logomark, background image, and select a custom text color.

Customize your organization's app store in Microsoft Teams

Meetings

Conference bridges

Navigation: Teams admin center > Meetings > Conference bridges

Conference bridges let people dial into meetings using a phone. You can use the default settings for a conference bridge or change the phone numbers (toll and toll-free) and other settings such as the PIN or entry/exit announcement types.

Setting	Default	Description
Meeting entry and exit notifications	On	When On, users who have already joined the meeting are notified when someone enters or leaves the meeting.
Entry/exit announcement type	Tones	When On, a tone is played when someone enters or leaves the meeting.
PIN length	5	When On, if organizers can't join their meeting using the Teams app, the PIN they use to start their meeting is five numbers long.
Automatically send emails to users if their dial-in settings change	On	When On, your users get an email when: -You assign an Audio Conferencing license to them or when you're changing the audio conferencing provider to Microsoft. -Their conference ID or default conference phone number changes. -Their audio conferencing PIN is reset. -Their license is removed or when the audio conferencing provider changes from Microsoft to another provider or none.
Mask phone numbers	From participants outside your organization	When On, meeting participants outside the meeting organizer's org can't see the full phone number.

Audio conferencing

Navigation: Teams admin center > Meetings > Audio Conferencing

Manage the audio conferencing toll and toll-free numbers to display in meeting invites that users in your org create.

Setting	Default	Description
Include toll-free numbers in meeting invites created by users of this policy	On	When On, any meetings users with this policy create include toll-free numbers.

Audio Conferencing policy settings for toll and toll-free numbers

Meeting policies

Meeting policies are used to control what features are available in meetings organized by users who have the policy assigned to them. Meeting policies also affect the meeting join experience of meeting participants.

Meeting scheduling

Navigation: Teams admin center > Meetings > Meeting policies

Setting	Default	Description
Private meeting scheduling	On	When On, meeting organizers allow users to schedule private meetings.
Meet now in private meetings	On	Controls whether a user can start an instant private meeting.
Channel meeting scheduling	On	When On, meeting organizers allow users to schedule channel meetings within channels that the users belong to.
Meet now in channel meetings	On	When On, meeting organizers allow users to start instant meetings within channels that the users belong to.
Outlook add-in	On	When On, meeting organizers allow users to schedule private meetings from Outlook. Read more about the Teams Meeting add-in in Outlook.
Meeting registration	Off	When On, meeting organizers can require registration to join a meeting.
Who can register	Everyone	Determines who can register for meetings (if Meeting registration is On) - Everyone or People in my organization.
Attendance and engagement report	On, but organizers turn it off	This setting gives meeting and event organizers the ability to see the toggle that turns attendance and engagement reports on or off within their Meeting options.
Include attendees in the report	Yes, but attendees can opt out	This setting controls whether participants in the meeting or webinar can opt in or out of offering their attendance information in the Attendance Report. Only the post-meeting report is supported.
Attendee information	Show everything	This setting controls whether to attendance time information - such as join times, leave times, and in-meeting duration - can be included for each meeting or event attendee. Only the post-meeting report is supported.

Meeting join & lobby

Navigation: Teams admin center > Meetings > Meeting policies

Setting	Default	Description
Anonymous users can join a meeting	On	When this setting is on, anyone can join Teams meetings, including Teams users in other organizations that aren't on your allowed domains list. If anonymous join is turned off in org-wide meeting settings, anonymous users can't join any meetings, regardless of what you set here.
Anonymous users and dial-in callers can start a meeting	Off	When this setting is turned on, anonymous users and dial-in callers can start a meeting without someone in attendance. When this setting is off, they must wait in the lobby until someone in your organization, a guest, or a user from a trusted organization starts the meeting. This setting only works if Anonymous users can join a meeting is turned on in both the org-wide meeting settings and in this meeting policy and Who can bypass the lobby is set to Everyone.
Who can bypass the lobby	People in my org and guests	Controls who can join a meeting directly and who must wait in the lobby until they're admitted. This setting controls the default value of who can bypass the lobby in Meeting options; organizers and co-organizers can change this setting when they set up Teams meetings.
People dialing in can bypass the lobby	Off	Controls whether people who dial in by phone join the meeting directly or wait in the lobby, regardless of the Who can bypass the lobby setting. When this setting is turned off, dial-in callers must wait in the lobby until they're admitted. This setting controls the default value for Meeting options; organizers and co-organizers can change this setting when they set up Teams meetings.
People can join external meetings hosted by	Anyone	This setting controls which types of external Microsoft Teams meetings users in your org can join.

PowerShell-only meeting join & lobby policies

Parameter	Default	Description
BlockedAnonymousJoinClientTypes	(empty list)	This setting allows users to join a Teams meeting anonymously using a Teams client or using a custom application built using Azure Communication Services. When anonymous meeting join is enabled, both types of clients might be used by default. This optional parameter can be used to block one of the client types that can be used. If both clients are specified, this is equivalent to disabling anonymous join completely.

Meeting engagement

Navigation: Teams admin center > Meetings > Meeting policies

Setting	Default	Description
Meeting chat	On for everyone	Controls which meeting attendees can participate in the meeting chat. When turned off for anonymous participants, they can't read the chat or post messages. Read more about how to Manage chat in Microsoft Teams meetings.
External meeting chat	On	When this setting is turned on, users in your org can read or write chat messages in Teams meetings that organizations you don't have a trusted relationship with host.
Q&A	On	When On, organizers can enable a question and answer experience for their meetings. Read more on Q&A in Teams Meetings.
Reactions	On	This setting controls whether users can use live reactions such as Like, Love, Applause, Laugh, and Surprise in Teams meetings.

PowerShell-only meeting engagement policies

Parameter	Default	Description
StreamingAttendeeMode	Enabled	This setting enables view-only mode for meetings that exceed the capacity of the main meeting. Read more about Teams view-only meeting experience.
LimitPresenterRolePermissions	False	Reduces presenter role permissions for your tenant. To learn more, see Limit presenter role permissions for your org.
FeedbackSurveyforAnonymousUsers	Enabled	Determines if anonymous participants receive surveys to provide feedback about their meeting experience. To learn more, see Manage feedback surveys for anonymous participants in Microsoft Teams meetings.
AttendeeIdentityMasking	Enabled	This setting controls whether meeting and webinar organizers can hide the names and photos of attendees from other attendees in the stage, roster, and chat. For more information, see Allow meeting and webinar organizers to hide the names of attendees.

Set-CsTeamsMeetingPolicy

Navigation: Teams admin center > Meetings > Meeting policies

Setting	Default	Description
Who can present	Everyone	Controls who can be a presenter in Teams meetings. Organizers and co-organizers can change this when they set up Teams meetings.
Screen sharing	Entire screen	Controls whether a user is allowed to share a desktop and a window in a Teams meeting. Read more on how to Configure desktop sharing in Microsoft Teams.
Participants can give or request control	On	Controls whether the user can give control of the shared desktop or window to other meeting participants. This setting isn't supported if either user is in Teams in a browser.
External participants can give or request control	Off	This setting controls whether external participants, anonymous users, and guests can be given control or request control of people in your organization's shared screen during a Teams meeting. This setting must be turned on in both organizations for an external participant to take control.
PowerPoint Live	On	Controls whether a user can share PowerPoint presentations in a meeting. External participants, including anonymous, guest, and external access users, inherit the policy of the meeting organizer.
Whiteboard	On	Controls whether a user can share the Whiteboard in a meeting. External participants, including anonymous, guest, and external access users, inherit the policy of the meeting organizer. Read more on how to manage the Whiteboard in Microsoft Teams.
Collaborative annotations	On	When On, participants can collaborate while sharing their screen during a Teams meeting.
Shared notes	On	When On, attendees can create shared meeting notes through the meeting details.
Live Share	On	When On, users can edit a document from within the Teams meeting window, which enables real-time coauthoring in the meeting.
Organizer can restrict participants from copying or forwarding meeting chat messages	On	When this setting is on, meeting organizers can turn off message copying and forwarding, which includes using keyboard shortcuts, right click, or the more actions menu to copy or forward messages.
Participants can share content in external meetings hosted by	Any org	When this setting is set to Any org, your users with a Teams premium license can share content when attending any external meeting. When set to Trusted orgs and guests, these users can only share content when attending external meetings that orgs with domains specified on the External access page host.

PowerShell-only content sharing policies

Parameter	Default	Description
AllowMeetingCoach	True	This setting lets users turn on Speaker Coach during a Teams meeting. Read more on how to turn Speaker Coach on or off.
AllowDocumentCollaboration	True/False	This setting lets users edit a document from within the Teams meeting window, thereby enabling real-time coauthoring in the meeting.

Content protection

Navigation: Teams admin center > Meetings > Meeting policies

Setting	Default	Description
Watermark videos	On	When On, the meeting organizer controls if videos shared during meetings are watermarked on each participant's screen with their own email address.
Watermark shared content	On	When On, the meeting organizer controls if content shared during meetings is watermarked on each participant's screen with their own email address.

Recording & transcription

Navigation: Teams admin center > Meetings > Meeting policies

Setting	Default	Description
Meeting recording	On	When On, users can record their Teams meetings and group calls to capture audio, video, and screen sharing activity. The meeting organizer and recording initiator need to have recording permissions to record the meeting.
Require participant agreement for recording and transcription	Off	When On, participants are required to provide consent to be recorded and transcribed in meetings. Participants’ audio, video, and content sharing are turned off until they agree to be included in the recording and transcript.
Recordings automatically expire	On	When On, meeting recordings automatically expire in the number of days shown in the Default expiration time setting.
Default expiration time	120	The default expiration time for new meeting recordings. From 1 to 99,999 days. Recordings automatically expire must also be turned On.
Store recordings outside your country/region	Off	If you want to store meeting recordings outside of your country/region, turn on both this setting and Meeting recording. This setting isn't applicable to recordings stored in OneDrive or SharePoint.
Transcription	Off	Controls whether captions and transcription features are available during playback of meeting recordings. The person who started the recording needs this setting turned on for these features to work with their recording.
Live captions	Off, but organizers and co-organizers can turn them on	This setting is a per-user policy and applies during a meeting. This setting controls whether the Turn on live captions option is available for the user to turn on and turn off live captions in meetings that the user attends.
Copilot	On with saved transcript required	When organizers with this policy create meetings, the default value for Copilot in their meeting options is During and after the meeting. This option is enforced; organizers can't change this value.

PowerShell-only recording & transcription policies

Parameter	Default	Description
AllowCartCaptionsScheduling	DisabledUserOverride	This setting determines whether a user can add a URL for captions from a Communications Access Real-Time Translation (CART) captioner to provide real-time captions in meetings.
ChannelRecordingDownload	Allow	This setting controls how channel meeting recordings are saved, permissioned, and who can download them.
EnrollUserOverride	Disabled	This setting sets voice profile capture, or enrollment, in Teams settings for a tenant.
LiveInterpretationEnabledType	DisabledUserOverride	This setting allows meeting organizers to configure a meeting for language interpretation and select attendees to become interpreters. Other attendees can select and listen to the real-time translation the interpreters provide.
MeetingInviteLanguages	None	This setting controls how the join information in meeting invitations displays by enforcing a common language or by enabling up to two languages. All Teams supported languages can be specified using language codes.
SpeakerAttributionMode	EnabledUserOverride	Speakers are identified in transcription. If enabled, users can override this setting and choose not to be identified in their Teams profile settings.
RoomAttributeUserOverride	(none)	This setting controls the voice-based user identification in meeting rooms. This setting is required for Teams Rooms account. Read more about how to Manage voice recognition technology controls for an Intelligent Speaker.

Audio & video

Navigation: Teams admin center > Meetings > Meeting policies

Setting	Default	Description
Mode for IP audio	Outgoing and incoming audio enabled	This setting controls whether incoming and outgoing audio can be turned on in meetings and group calls.
Mode for IP video	Outgoing and incoming video enabled	This setting controls whether incoming and outgoing video can be turned on in meetings and group calls.
Video conferencing	On	This setting controls whether video can be turned on in meetings hosted by a user and in 1:1 and group calls started by a user. On Teams mobile clients, this setting controls whether users can share photos and videos in a meeting.
Broadcast production with NDI and SDI hardware	Off	Use NDI or SDI technology to capture and deliver broadcast-quality audio and video over your network.
Media bit rate (Kbs)	50000	This setting determines the media bit rate for audio, video, and video-based app sharing transmissions in calls and meetings for the user. It's applied to both the uplink and downlink media traversal for users in the call or meeting. This setting gives you granular control over managing bandwidth in your organization.
Network configuration lookup	Off	When On, roaming policies in Network topology are checked.
Participants can use video effects	All video effects	Controls if participants can customize their camera feed with video background images and filters.
Live streaming	Off	Determines whether you provide support for your users to stream their Teams meetings to large audiences through Real-Time Messaging Protocol (RTMP).
Allow streaming media input	(blank)	When On, meeting, webinar, and town hall organizers can produce their meetings and events directly from an external hardware or software-based encoder using Real-Time Messaging Protocol (RTMP).

PowerShell-only audio & video meeting policies

Parameter	Default	Description
AllowBreakoutRooms	True	This setting enables the Breakout Rooms functionality.
PreferredMeetingProviderForIslandsMode	TeamsAndSfb	Determines the Outlook meeting add-in availability to users on Islands mode. With the default value of `TeamsAndSfb`, users see both the Skype for Business and Teams add-ins. If you set this value to `Teams`, the Skype for Business add-in is removed and only the Teams add-in is shown.
TeamsCameraFarEndPTZMode	Disabled	Read more about how to to configure Far end camera control (FECC) for pan tilt zoom (PTZ) cameras.
VoiceIsolation	Enabled	Controls whether users with this policy can use voice isolation in Teams calls and meetings. To learn more, see Manage voice isolation for your users' Microsoft Teams calls and meetings.
EnrollUserOverride	Enabled	Controls whether users with this policy can set the voice profile capture and enrollment through the Recognition tab in their Teams client settings. To learn more, see Overview of voice and face enrollment.

Customization policies

Navigation: Teams admin center > Meetings > Customization policies

Use customization policies to customize the look of Teams meetings with your organization's logo, colors, or other visuals. These settings require a Teams Premium license.

Custom meeting visuals

Setting	Default	Description
Currently Active	No	After adding a theme, you'll see this toggle. This setting allows admins to define their branding by enabling a custom meeting theme. Read more on Meeting themes for Teams meetings.
Allow organizer to control meeting theme	Off	When this setting is on, meeting organizers can turn off meeting themes for specific meeting instances through the meeting options.
Apply background blur when no effect is selected	Off	When On, you can automatically apply a background blur to any users that aren't using any video effects or background images during meetings.
Use background images from my organization	Off	When On you can upload custom background images for Teams meetings that appear on your end users' interfaces, ordered by the time of upload.

Meeting settings

Meeting settings allow you to customize meeting email invitations and configure network settings including port ranges for media traffic. These settings apply to all meetings organized by users in your organization.

Participants

Navigation: Teams admin center > Meetings > Meeting settings

Setting	Default	Description
Anonymous users can join a meeting	On	This setting will be removed in the future. We recommend leaving this setting On and using the Anonymous users can join a meeting user level meeting policy control to allow or prevent anonymous meeting join instead.
Anonymous users can interact with apps in meetings	On	When On, anonymous participants can interact with apps in Teams meetings as long as the app is enabled in a Teams apps permission policy.

Manage anonymous participant access to Teams meetings (IT admins)

Cross-cloud meetings

Navigation: Teams admin center > Meetings > Meeting settings

Setting	Default	Description
Microsoft Azure Government	Off (if your tenant isn't in this cloud)	When On, you can allow meetings between your organization and an organization in Microsoft Azure Government.
Microsoft Azure China	Off (if your tenant isn't in this cloud)	When On, you can allow meetings between your organization and an organization in Microsoft Azure China.
Microsoft Azure Commercial	Off (if your tenant isn't in this cloud)	When On, you can allow meetings between your organization and an organization in Microsoft Azure Commercial.
Add with tenant ID	None	Add the tenant ID of the organization you want to connect to.
Add with tenant FQDN	None	Add the tenant FQDN of the organization you want to connect to.
Inbound connections	Off	When On, users from another organization in a different cloud environment can join meetings hosted by your organization.
Outbound connections	Off	When On, users in your organization can join meetings hosted by an organization in another cloud environment.

Email invitation

Navigation: Teams admin center > Meetings > Meeting settings

Setting	Default	Description
Logo URL	(none)	The URL where your organization's logo is stored. Displayed in meeting invites.
Privacy and security URL	(none)	The URL for your organization's legal site. Displayed in meeting invites.
Help URL	(none)	The URL for your organization's help or support site. Displayed in meeting invites.
Footer	(none)	Footer text to be included in meeting invitations. Displayed in meeting invites.

Manage meeting settings in Microsoft Teams

Network

Navigation: Teams admin center > Meetings > Meeting settings

Setting	Default	Description
Insert Quality of Service (QoS) markers for real-time media traffic	Off	When On, all real-time media traffic for meetings is marked so that the network packets can be prioritized.
Select a port range for each type of real-time media traffic	Specify port ranges	Allows you to specify port ranges for different types of media traffic or automatically use available ports.
Audio	Starting port: 50000 / Ending port: 50019	Start and end ports for audio traffic. (Only available when Select a port range for each type of real-time media traffic is set to Specify port ranges)
Video	Starting port: 50020 / Ending port: 50039	Start and end ports for video traffic. (Only available when Select a port range for each type of real-time media traffic is set to Specify port ranges)
Screen sharing	Starting port: 50040 / Ending port: 50059	Start and end ports for screen sharing traffic. (Only available when Select a port range for each type of real-time media traffic is set to Specify port ranges)

Implement Quality of Service (QoS) in Microsoft Teams

Live events policies

Navigation: Teams admin center > Meetings > Live events policies

Teams live events policies are used to turn on or off features, such as who can join a live event, if transcription is provided for attendees, or if recording live events is available for people who schedule and hold live events.

Setting	Default	Description
Live events scheduling	On	When On, users in your organization can create and schedule live events in Teams.
Transcription for attendees	Off	Turning on this setting enables live event attendees to see live captions and subtitles during the event. This setting can only be applied to events produced in Teams.
Who can join scheduled live events	Everyone	This setting restricts who can attend live events. Teams permission types are updated based on the selection. For PowerShell, the Set-CsTeamsMeetingBroadcastPolicy cmdlet with `-BroadcastAttendeeVisibilityMode` gives the options to also use `EveryoneInCompanyAndExternal` or `InvitedUsersInCompanyAndExternal`.
Record an event	Organizer can record	This setting controls whether the event is recorded. Read more about live event recording policies in Microsoft Teams.

Note

GCC High and DoD customers must set up live events policies using Windows PowerShell. Read examples of how to Use PowerShell to set live events policies in Microsoft Teams.

Live event settings

Teams live events settings let you control org-wide settings for all live events that are scheduled in your organization.

Support URL

Navigation: Teams admin center > Meetings > Live event settings

Setting	Default	Description
Custom support URL	(none)	URL for live event attendees to contact support during a live event.

Video distribution providers

Navigation: Teams admin center > Meetings > Live event settings

Setting	Default	Description
Video distribution provider	Off	When On, you can select a software defined network (SDN) solution or enterprise content delivery network (eCDN) solution.
SDN provider name	(none)	The SDN provider that you want to use for live events.

Note

Additional fields may be available depending on the selected SDN provider.

Configure live event settings in Microsoft Teams

Meeting templates

Navigation: Teams admin center > Meetings > Meeting templates

Meeting templates can be used to create meetings that are available to users with common needs or a common project. Meeting templates are available to all organizations including small to large business and educational organizations.

Security template

Navigation: Teams admin center > Meetings > Meeting templates

Setting	Default	Description
Apply sensitivity label	None	Protect and regulate access to sensitive organizational content created during collaboration within teams.
Lobby	People in my org and guests	Sets the default value of who can bypass the lobby in the organizer's Meeting options to People in my org and guests; organizers and co-organizers can change this when they set up Teams meetings.
People dialing in can bypass the lobby	Off	When On, people who dial in by phone join the meeting directly or wait in the lobby.
End-to-end encryption	Off	When On, only meeting participants can hear or see the communications.
Enable watermark for screenshare	Off	When On, each meeting participant sees their own email address overlaid on the shared content.
Enable watermark for video	Off	When On, each meeting participant sees their own email address overlaid on the meeting video.
Restrict participants from copying or forwarding chat messages	Off	When On, participants can't copy or forward messages, which includes using keyboard shortcuts, right click or the more actions menu to copy or forward messages.

Audio & video template

Navigation: Teams admin center > Meetings > Meeting templates

Setting	Default	Description
Allow mic for attendees	On	When On, all attendees can use their microphones during meetings.
Allow camera for attendees	On	When On, all attendees can use their cameras during meetings.

Recording & transcription template

Navigation: Teams admin center > Meetings > Meeting templates

Setting	Default	Description
Record meetings automatically	Off	When On, meetings are automatically recorded.
Who can record	Only organizers and co-organizers	Only organizers and co-organizers can record meetings.
Allow Copilot	During and after the meeting	Microsoft 365 Copilot in Teams meetings and events is enabled with a persisted transcript.

Roles template

Navigation: Teams admin center > Meetings > Meeting templates

Setting	Default	Description
Announce when people dialing in join or leave	Off	No tone is played when someone dialing in on a phone to a meeting joins or leaves.

Meeting engagement template

Navigation: Teams admin center > Meetings > Meeting templates

Setting	Default	Description
Meeting chat	On	When On, participants can read and write chat messages in a meeting.
Allow reactions	Off	When On, attendees can use live reactions such as Like, Love, Applause, Laugh, and Surprise in Teams meetings.
Q&A	Off	When On, organizers can enable a question and answer experience for their meetings.
Manage what attendees see	Off	When On, organizers can decide whose avatars or video feeds to spotlight during the town hall.

Virtual appointments

You can use the following PowerShell parameters to manage Virtual appointments for your users.

Parameter	Default	Description
EnableSMSNotifications	True	Controls whether your users can choose to send SMS text notifications to external guests in meetings that they schedule using a virtual appointment template meeting. To learn more, see Manage the Virtual appointment meeting template in Microsoft Teams.

Meeting template policies

Navigation: Teams admin center > Meetings > Meeting template policies

Meeting templates policies let you create and set up policies that control what templates people in your organization can see. Microsoft Teams custom meeting templates require a Teams Premium license.

Events policies

Navigation: Teams admin center > Meetings > Events policies

Choose who can attend events and customize registration options for webinars.

Setting	Default	Description
Webinars	On	When On, organizers can create webinars.
Who can attend webinars	Everyone	When On, all attendees can attend webinars.
Town halls	On	When On, organizers can create town halls.
Customize event emails	On	When On, organizers can customize event email templates for webinars and town halls.
Webinar registration form questions	Custom, standard, required	When On, organizers require attendees to answer custom, standard, and required questions when registering for webinars.
Allowed webinar types for recording	Public	When On, organizers can publish any webinar recordings.
Allowed town hall types for recording	Public	When On, organizers can publish any town hall recordings.
Use Microsoft eCDN	On	When On, organizers use the Microsoft eCDN for Premium town halls. When Off, organizers use the eCDN provider set in Live event policies.

PowerShell-only events policies

Parameter	Default	Description
EventAccessType	None	This setting controls whether your organizers can publish public or in org webinars and town halls. To learn more, see Manage who can schedule town halls in Microsoft Teams and Manage who can schedule webinars in Microsoft Teams.

Messaging policies

Navigation: Teams admin center > Messaging policies

Messaging policies are used to control what chat and channel messaging features are available to users in Teams.

Setting	Default	Description
Owners can delete sent messages	Off	When On, team owners can delete channel messages or posts that users have sent.
Delete sent messages	On	When this setting is On, users can delete messages they send in chat.
Edit sent messages	On	When this setting is On, users can edit messages they send in chat.
Read receipts	User controlled	When set as User controlled or Turned on for everyone, the sender of a chat message can be notified when their message is read by the recipient in 1:1 and group chats of 20 people or fewer.
Chat	On	When On, users in your organization can use the Teams app to chat with other people.
Giphy in conversations	On	When this setting is On, users can include Giphys in chat conversations with other people.
Giphy content rating	Moderate	This setting controls the amount of adult content allowed with Giphys in chat.
Memes in conversations	On	When this setting is On, users can include Memes in chat conversations with other people.
Stickers in conversations	On	When this setting is On, users can include Stickers in chat conversations with other people.
URL previews	On	Controls automatic URL previewing in messages.
Translate messages	On	Turn on this setting to let users automatically translate Teams messages into the language specified by their personal language settings for Microsoft 365 or Office 365. Read more on inline message translation in Microsoft Teams
Immersive reader for messages	On	When this setting is On, users can view messages in Microsoft Immersive Reader.
Send urgent messages using priority notifications	On	If you turn on this setting, users can send messages using priority notifications. Priority notifications notify users every 2 minutes for 20 minutes or until messages that are marked as urgent are picked up and read by the recipient.
Create voice messages	Allowed in chats and channels	This setting controls whether users can leave audio messages in chats and channels.
On mobile devices, display favorite channels above recent chats	Not enabled	When Enabled, this setting moves favorite channels to the top of the mobile device screen so that a user doesn't need to scroll to find them.
Remove users from group chats	On	Turn on this setting to let a user remove other users from a group chat. This feature lets you continue a chat with a smaller group of people without losing the chat history.
Suggested replies	On	When this setting is On, users get text predictions for chat messages.
Chat permissions role	Restricted permissions	Defines the supervised chat role of a user.
Users with full chat permissions can delete any message	Off	Use this setting to let users with full chat permissions delete any group or meeting chat message.

Voice

Calling policies

Navigation: Teams admin center > Voice > Calling policies

Calling policies are used to control what calling features are available to people in Teams.

Setting	Default	Description
Make private calls	On	This setting controls all calling capabilities in Teams. Turn off this setting to turn off all calling functionality in Teams.
Cloud recording for calling	Off	This setting allows you to control whether call recording is available for your users.
Transcription	Off	This setting allows you to control whether post-call transcriptions are available for your users.
Routing for PSTN calls	Use default settings	This setting controls how inbound PSTN calls should be routed. These PSTN calls can be sent to voicemail, sent to unanswered settings, use default call routing, or you can allow your users to decide.
Routing for federated calls	Use default settings	This setting controls how inbound federated calls should be routed. These federated calls can be sent to voicemail, sent to unanswered settings, or use default call routing.
Call forwarding and simultaneous ringing to people in your organization	On	Controls whether incoming calls can be forwarded to other users or can ring another person in your organization at the same time.
Call forwarding and simultaneous ringing to external phone numbers	On	Controls whether incoming calls can be forwarded to an external number or can ring an external number at the same time.
Voicemail for inbound calls	Let users decide	When set to On or Let users decide, inbound calls can be sent to voicemail.
Inbound calls can be routed to call groups	On	This setting controls whether incoming calls can be forwarded to a call group.
Delegation for inbound and outbound calls	On	This setting enables inbound calls to be routed to delegates, allowing delegates to make outbound calls on behalf of the users for whom they have delegated permissions.
Prevent toll bypass and send calls through the PSTN	Off	Turn on this setting to send calls through the PSTN and incur charges rather than sending them through the network and bypassing the tolls.
Music on hold for calls	On	Controls whether music is played when a PSTN caller is placed on hold.
Busy on busy during calls	Off	Controls how incoming calls are handled when a user is already in a call or conference or has a call placed on hold.
Web PSTN calling	On	This setting enables users to call PSTN numbers using the Teams web client.
Real-time captions in Teams calls	On	This setting allows you to control whether real-time captions in Teams calls are available for your users.
Automatically answer incoming meeting invites	Off	This setting controls whether incoming meeting invites are automatically answered on Teams phones. Keep in mind that this setting applies only to incoming meeting invites. It doesn't apply to other types of calls.
Spam filtering	On	This setting allows you to control the type of Spam filtering available on incoming calls.
SIP devices can be used for calls	Off	This setting enables users to use a SIP device to make and receive calls.
Open apps in browser for incoming PSTN calls	Off	This setting controls whether apps are automatically opened in the browser for incoming PSTN calls to your users. This setting can be used to pass the phone of an inbound caller to an app to find the associated customer record while the call is taking place.

PowerShell-only calling policies

Parameter	Default	Description
AllowCallRedirect	None	This setting provides the ability to configure call redirection capabilities on Teams phones. When set to Enabled users have the ability to redirect received calls.
CallRecordingExpirationDays	60	This setting controls the expiration of recorded 1:1 calls, measured in days.

Call hold policies

Navigation: Teams admin center > Voice > Call hold policies

Call hold policies allow you to specify a custom audio file to play while calls are on hold. The Music on hold setting must also be Enabled in Voice > Calling policies or no music will be played.

Screenshot of Teams call hold policies.

Call park policies

Navigation: Teams admin center > Voice > Call park policies

Call park lets people put a call on hold and transfer it to other people within your organization. Call park policies let you control which users are call park enabled and make other call park setting changes for them.

Screenshot of Teams call park policy.

Setting	Default	Description
Call park	Off	Turn on this setting to let your users place a call on hold on one device and pick it up from another device.
Call pickup start of range	10	The first parked call renders a pickup code of the start of range (for instance 10). The next parked call renders a pickup code incremented by 1; that is, 11, and so on, until the end of the range is rendered as a pickup code.
Call pickup end of range	99	The pickup code of the last parked call within in the range. After which, the rendered pickup codes start over from the start of the range once again.
Park timeout (seconds)	300	The number of seconds to wait before ringing back when the parked call hasn't been picked up. The allowed range is 120-1800 seconds.

Caller ID policies

Navigation: Teams admin center > Voice > Caller ID policies

Caller ID policies are used to change or block the Caller ID (also called a Calling Line ID) for users. By default, the user's phone number is displayed when a call is made to a PSTN phone number such as a landline or mobile phone. You can use the Global (Org-wide default) policy and customize it or create a custom policy that provides an alternate number to display, or to block any number from being displayed.

Screenshot of Teams caller ID policies.

Setting	Default	Description
Block incoming caller ID	Off	Turn on this setting to block the caller ID of incoming calls from being displayed.
Override the caller ID policy	Off	Turn on this setting to let users override the settings in the policy regarding displaying their number to callees or not. Users can then choose whether or not to display their caller ID.
Calling Party Name	(Blank)	The name of the person or entity that is displayed on the receiving end of a Teams call. Read more about Calling Party Name.
Replace the caller ID with	User's number	Set the caller ID to be displayed for users as User's number, Anonymous, or Resource account
Replace the caller ID with this resource account	(Choose a resource account)	Choose a resource account to replace the caller ID of users. This option is available if you selected *Resource account in Replace the caller ID with.

Emergency policies

Navigation: Teams admin center > Voice > Emergency policies

Calling policies

Navigation: Emergency policies > Calling policies

Emergency calling policies are used to control how users in your organization can use dynamic emergency calling features.

Screenshot of Teams emergency calling policies.

Setting	Default	Description
External location lookup mode	Off	Turn on this setting to allow your end users to configure their emergency address when they're working from a network location outside of the corporate network. Read more about emergency addresses for remote locations and how to add, change, or remove an emergency location or place for an emergency location for your organization.
Notification mode	(Blank)	This setting controls the type of notification sent to a security desk or team when someone calls emergency services. You can set it to just send a notification to them, or if they can, join an emergency call muted or unmuted.
Emergency service disclaimer	(Blank)	Text that displays in a banner to remind your end users to confirm their emergency location. This setting appears if you choose a Notification mode other than None.
Number to dial for emergency calls notifications	(Blank)	If you selected either of the Conference in muted options for Notification mode, you can enter a PSTN phone number of a user or group to call and join the emergency call.
Users and groups for emergency calls notifications	(Blank)	Search for and select one or more users or groups, such as your organization's security desk, to notify when an emergency call is made. The notification can be sent to email addresses of users, distribution groups, and security groups. A maximum of 50 users can be notified.

Call routing policies

Navigation: Emergency policies > Call routing policies

Setting	Default	Description
Dynamic emergency calling	Off	If you turn on this setting, users assigned to the policy can use emergency call routing features when they move from one location to another. Read more about how to plan and configure dynamic emergency calling.

Mobility policies

Navigation: Teams admin center > Voice > Mobility policies

Mobility policies control the Teams Phone Mobile features that are available to users in Teams.

Setting	Default	Description
Select a mobile dialer	Microsoft Teams	This setting manages a user's incoming calling policies. The options are Microsoft Teams, Native Dialer, or User Controlled.

Shared calling policies

Navigation: Teams admin center > Voice > Shared calling policies

Shared calling policies control the ability for users to have inbound and outbound calling transit through an auto attendant instead of having an assigned phone number.

Setting	Default	Description
Resource account	None	This setting controls the resource account that is used for shared calling.
Emergency callback number	(Blank)	This setting controls the callback number that is used for emergency calls.

Voice routing policies

Navigation: Teams admin center > Voice > Voice routing policies

A voice routing policy for Direct Routing is linked to a voice route using PSTN usage records. You can add existing PSTN usage records, change the order in which the usages are processed, and assign the voice routing policy to users or resource accounts.

Screenshot of Teams voice routing policies.

Voicemail policies

Navigation: Teams admin center > Voice > Voicemail policies

Voicemail policies control the available features for the voicemail service in Teams.

Screenshot of Teams voicemail policies.

Setting	Default	Description
Users can edit call answering rules	On	This setting controls whether the user is allowed to configure voicemail call answering rules in Microsoft Teams.
Maximum voicemail recording length (seconds)	300	The maximum length of a voicemail. This length must be between 30 and 600 seconds.
Primary prompt language	(Blank)	The first language used to play system prompts to callers and the first option on the language selection menu.
Secondary prompt language	(Blank)	The second language used to play system prompts to callers and the second option on the language selection menu.
Voicemail transcription	On	Turn on this setting to enable transcription for voicemails.
Translation for transcriptions	On	Turn on this setting to enable translation for voicemail transcriptions.
Mask profanity in voicemail transcription	Off	If you turn on this setting, profanity is masked in voicemail transcriptions.
Users can share data for service improvement	On	If you turn on this setting, users can share voicemail and transcription data for training and improving accuracy. If you turn off this setting, voicemail data isn't shared.
Before the user's greeting, play audio file	(none)	The audio file to play to the caller before the user's voicemail greeting is played.
After the user's greeting, play audio file	(none)	The audio file to play to the caller after the user's voicemail greeting has played and before the caller is allowed to leave a voicemail message.
Disconnect the call if preamble or postamble can't be played	Off	If you turn on this setting, the Pre- or Postamble will play before the caller can leave a message.

Voice applications policies

Navigation: Teams admin center > Voice > Voice applications policies

Authorized users are users who are authorized to make changes to an Auto attendant or Call queue. The capabilities that the users have are based on the Teams voice applications policy that's assigned to the user.

Auto attendants

Control what changes authorized users can make in auto attendants they're assigned to.

Setting	Default	Description
Business hours greeting	Off	When this setting is turned On, authorized users can update the business hours greeting for an auto attendant.
After hours greeting	Off	When this setting is turned On, authorized users can update the after hours greeting for an auto attendant.
Holiday greeting	Off	When this setting is turned On, authorized users can update the holiday greeting for an auto attendant.

Call queues

Control what changes authorized users can make in call queues they're assigned to.

Setting	Default	Description
Welcome greeting	Off	When this setting is turned On, authorized users can update the welcome greeting for a call queue.
Music on Hold	Off	When this setting is turned On, authorized users can update music on hold for a call queue.
Shared voicemail greeting for call overflow	Off	When this setting is turned On, authorized users can update the shared voicemail greeting for a call overflow for a call queue.
Shared voicemail greeting for call timeout	Off	When this setting is turned On, authorized users can update the shared voicemail greeting for call timeout for a call queue.
Shared voicemail greeting for no agents	Off	When this setting is turned On, authorized users can update the shared voicemail greeting for no agents for a call queue.

Enhanced encryption policies

End-to-end encryption

Navigation: Teams admin center > Enhanced encryption policies

Enhanced encryption policies are used to control if users in your organization can use enhanced encryption settings in Teams.

Screenshot of Teams end-to-end encryption policies.

Setting	Default	Description
End-to-end call encryption	Not enabled	This setting determines whether end-to-end encrypted calling is available for users. Read more about how to configure end-to-end encryption for one-to-one Microsoft Teams calls.
End-to-end meeting encryption	Not enabled, but users can enable	This setting determines whether end-to-end encrypted meetings are available for users. This setting requires a Teams Premium license. Read more about how to require end-to-end encryption for sensitive Teams meetings.