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Manage Viva Engage experiences in Microsoft Teams

  • Applies to: Microsoft Teams

Note

This feature is currently in public preview with Viva Engage storyline only.

Viva Engage unites your organization, allowing people to connect with leaders, coworkers, and communities. With Viva Engage, your users can generate ideas, share their work and experience, and find connection at work.

And, now Viva Engage can integrate into your users' Teams workflows.

This article outlines the technical details of the integration of Viva Engage experiences in Teams and instructs IT admins on how they can manage this feature.

Technical details for Viva Engage experiences in Teams

Prerequisites for Viva Engage experiences

Before rolling out Viva Engage experiences to Teams, ensure Viva Engage experiences are accessible by your users, including the following:

  • Your tenant isn't blocking Viva Engage's IPs and URLs.
  • Sign-ins for the Office 365 Viva Engage service are enabled in Microsoft Entra ID.
    • Sign in to the Microsoft Entra admin center.
    • Go to Identity > Applications > Enterprise Applications > Viva Engage > Properties.
    • For the Enabled for users to sign-in? option, select Yes.

User requirements for Viva Engage experiences in Teams

In order for users to access Viva Engage experiences in Teams, they must meet the following requirements:

Current limitations of Viva Engage experiences in Teams

In the following list, find the current limitations of Viva Engage experiences in Teams:

  • Assigning leaders in Viva Engage can only be done in the Viva Engage App or web experience.
  • Assigning and managing delegates can only be done in the Viva Engage App or web experience.
  • Campaigns and Topics pages can only be managed in the Viva Engage App or web experience.

Data handling of Viva Engage experiences in Teams

Viva Engage content in Teams is handled by Viva Engage's security and compliance standards. To learn more about Viva Engage's data handling, see Overview of security and compliance in Viva Engage.

How to turn off and on Viva Engage experiences in Teams

The Viva Engage experiences in Teams messaging setting is turned On by default for your entire organization.

To change this setting, complete the following steps:

  1. Sign in to the Teams admin center with your admin credentials.
  2. In the left-rail menu, select Settings & policies.
  3. Select either Global (Org-wide default) settings or Custom policies for users & groups.
  4. Scroll to the Messaging section and select Messaging.
  5. On the Messaging settings page, find the Viva Engage section.
  6. Switch off or on the Viva Engage experiences in Teams toggle.
  7. Select the Save button.

Note

If your organization has chosen to turn off Viva Engage or the storyline feature, storyline won't be available in Teams. Storyline in Teams won't grant storyline access or permissions to any user who doesn’t already have access to the features in Viva Engage.

User experience of Viva Engage in Teams chats

The first Viva Engage experience to integrate with Teams chats is storyline.

Storyline content, whether originating from Teams or from Engage, is visible to all eligible users in both Teams and Viva Engage.

Storyline pages can be accessed in Teams chats with the following capabilities:

  • Users can create new storyline posts directly from Teams.
  • Users can follow, view, and comment on others' storylines in Teams.
  • Users receive notifications in Teams for relevant activity in storyline.
  • Storyline conversations have a look and feel similar to other messaging experiences in Teams.

If users have Viva Engage Premium, they receive the following extra capabilities:

  • Assigned leaders can send storyline announcements.
  • Users can post a storyline or comment on storyline posts on behalf of others as a delegate.
  • Users can change the cover photo at the top of their storyline.
  • Users can view personal analytics about their storyline.