(BRA) Vendor invoice (modified form)

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2

Click Accounts payable > Common > Purchase orders > All purchase orders. Select or create a purchase order. On the Action Pane, on the Invoice tab, click Invoice.

–or–

Click Accounts payable > Common > Vendors > All vendors. Select a vendor account. On the Action Pane, on the Invoice tab, click Invoice, and then click Vendor invoice.

–or–

Click Accounts payable > Common > Vendor invoices > Pending vendor invoices. Select an invoice. On the Action Pane, click Edit. Alternatively, you can double-click an invoice to open the Vendor invoice form.

–or–

Click Accounts payable > Periodic > Maintain vendor invoices.

Use this form to create or update vendor invoices. By default, the form opens in line view. Only limited information about the header is displayed, and you can enter detailed information about lines. To view or change information about the header, click Header view on the Action Pane.

Bemærk

This topic has been updated to include information about features that were added or changed for Microsoft Dynamics AX 2012 R3.

You can attach fiscal references and fiscal document texts to a vendor invoice. You can create and manage shipments for a vendor invoice. You can specify fiscal information and import declaration information for a vendor invoice. You can also specify information related to the fine and interest amounts that are calculated if the payment is delayed.

In AX 2012 R3: You can automatically match the received Nota Fiscal electronica (NF-e) XML document information against the vendor invoice information. If you select the Block NF-e posting if XML does not match check box on the NF-e federal FastTab in the Fiscal establishments form, you can post only the electronic fiscal documents for which the following details in the XML document match the vendor invoice:

• Cadastro Nacional da Pessoa Jurídica (CNPJ) of the vendor

• Inscrição Estadual (IE) of the vendor

• Total fiscal document amount

• Total product amount

• Total freight amount

• Total insurance amount

• Total other charges

• Total Imposto Sobre Circulação de Mercadorias e Serviços (ICMS) base amount

• Total ICMS-ST base amount

• Total ICMS-ST amount

• Total Imposto Sobre Produtos Industrializados (IPI) amount

Bemærk

The controls that are described in this topic apply only to your country/region. For full documentation of this form, see the following topic or topics:

Kreditorfaktura (form)

Tasks that use this form

(BRA) Create and post a purchase order

(BRA) Enter vendor invoice lines to a vendor invoice for a purchase order

(BRA) Create and post a vendor invoice that is not for a purchase order

(BRA) Match a received NF-e XML document against a vendor invoice

Navigating the form

Vendor invoice actions

Action button	Description
Update from NF-e XML	Update the quantity, unit price, and discount in the vendor invoice lines using the information from the received NF-e XML document lines for the lines that map with each other.
Add fiscal reference	Open the Fiscal reference form, where you can add fiscal references to the vendor invoice.
Fiscal document texts	Open the Fiscal document texts form, where you can attach fiscal document texts to the vendor invoice.
Add shipping specifications	Open the Shipments form, where you can create and manage shipments.

Review actions

Action button	Description
NF-e XML matching details	Open the View the NF-e XML and vendor invoice matching details form, where you can verify the received NF-e XML information and the vendor invoice information. If there are divergences between the received XML document information and the vendor invoice information, you can approve the divergences. If you have approved the divergences once and the divergences change, you can request for a new approval. You can then approve the divergences again. This button is available only if you enter an access key in the Access key field. Bemærk This control is available only if Microsoft Dynamics AX 2012 R3 is installed.
XML document	View the XML file for the received NF-e. Bemærk This control is available only if Microsoft Dynamics AX 2012 R3 is installed.
NF-e XML mapping details	Open the View mapping form, where you can verify the mapped quantity and price information for the received NF-e XML document lines and the vendor invoice lines. You can then update the quantities and prices for the vendor invoice lines from the NF-e XML lines. Bemærk This control is available only if Microsoft Dynamics AX 2012 R3 is installed.

Vendor invoice header

This tab is displayed only in the line view of the form.

Field	Description
Number	The identification number of the invoice. Bemærk This field is not available if you select a document model in the Document model field, and if the Is for NF-e (federal) check box is selected for the document model in the Document model form.
Document model	Select the document model. Bemærk This field is not available if the vendor is classified as a non-taxpayer vendor, or if the purchase order is a return purchase order.
Access key	Enter the identification code of the access key for the vendor invoice. Bemærk This field is available only if you select a document model in the Document model field, and if the Is for NF-e (federal) check box is selected for the document model in the Document model form.
Series	Enter the series of the vendor invoice. Bemærk This field is not available if one of the following conditions is met: The vendor is classified as a non-taxpayer vendor, or the purchase order is a return purchase order. You select a document model in the Document model field, and the Is for NF-e (federal) check box is selected for the document model in the Document model form.
Specie	Select the specie of the vendor invoice. Bemærk This field is not available if the vendor is classified as a non-taxpayer vendor, or if the purchase order is a return purchase order.
Invoice date	Enter the date when the invoice is received.
Carrier name	Enter the name of the company that handles the freight. Bemærk This field is available if you create a vendor invoice for a non-taxpayer vendor, or if the vendor invoice is issued for a purchase order.
Freighted by	Select who transports the freight, from the following options: Carrier – An external shipping company transports the freight. Shipper – The company that sends the items transports the freight. Recipient – The company that receives the items transports the freight. Bemærk This field is available if you create a vendor invoice for a non-taxpayer vendor, or if the vendor invoice is issued for a purchase order.
Freight charge terms	Select how the freight charges are collected, from the following options: Prepaid – Freight charges are paid in advance by the recipient. Collect – Freight charges are paid by the recipient when the items are received. Third party – Freight charges are paid by a third-party that provides the delivery services. No freight – No freight charges are applicable. Bemærk This field is available if you create a vendor invoice for a non-taxpayer vendor, or if the vendor invoice is issued for a purchase order.
Vehicle number	Enter the registration number of the vehicle that is used to transport the items. Bemærk This field is available if you create a vendor invoice for a non-taxpayer vendor, or if the vendor invoice is issued for a purchase order.
State registered	Enter the name of the state where the transport vehicle is registered. Bemærk This field is available if you create a vendor invoice for a non-taxpayer vendor, or if the vendor invoice is issued for a purchase order.
Specie	Enter the type of transport vehicle. Bemærk This field is available if you create a vendor invoice for a non-taxpayer vendor, or if the vendor invoice is issued for a purchase order.
Brand	Enter the brand of the carrier service. Bemærk This field is available if you create a vendor invoice for a non-taxpayer vendor, or if the vendor invoice is issued for a purchase order.

Lines

This tab is displayed only in the line view of the form.

Action button	Description
Invoice line	Open a menu with the following item: Fiscal document texts – Open the Fiscal document texts form, where you can attach fiscal document texts to the selected vendor invoice line.

Line details

This tab is displayed only in the line view of the form.

Tab	Field	Description
Line details	Addition	Enter the identification code of the addition that is specified in the import declaration. Bemærk This field is available only for foreign vendors.
Fiscal information	CFOP	Select a Código Fiscal de Operações e Prestações (CFOP) code. You must specify a CFOP code for a purchase order, a returned item, or an item that has a product type of Item.
	Service code	The fiscal classification code that is applied for services.

Payment

This tab is displayed only in the header view of the form.

When you create a vendor invoice from a purchase order, the Interest code and Fine code fields are updated with the interest code and fine code that are specified for the purchase order. Also, if you create a vendor invoice in the Vendor invoice form, the Interest code and Fine code fields are updated with the interest code and fine code that are assigned to the vendor.

Field	Description
Interest code	Select the interest code that defines the interest rate that is applied to the vendor fiscal documents if the payment is delayed.
Fine code	Select the fine code that is used to calculate the fine that is applied to the vendor fiscal documents if the payment is delayed.

Foreign trade

This tab is displayed only in the header view of the form.

Button	Description
Add import declaration	Open the Import declaration form, where you can update the import declaration information for the vendor invoice.

Field	Description
Import declaration number	Select the identification code of the import declaration document.

Fiscal information

This tab is displayed only in the header view of the form.

Field	Description
Operation type	Select the type of purchase operation for the transaction. The operation type determines whether the vendor invoice generates accounting entries or inventory movement, or creates vendor transactions.
Fiscal document type	Select a fiscal document type that is used to post the invoice. Bemærk This field is available only if the vendor is classified as a non-taxpayer, or if the purchase order is a return purchase order.
CFPS code	The fiscal operation for services (CFPS) code for the purchase order. Bemærk This field is available only if you select the Enable CFPS code check box in the Brazilian parameters form.
Use and consumption	Select this check box if the purchase made from the vendor is for consumption. If you select this check box, the Imposto Sobre Circulação de Mercadorias e Serviços (ICMS) tax base includes the Imposto Sobre Produtos Industrializados (IPI) tax and any freight charges. For more information, see (BRA) Set up and calculate tax on sales and purchases.
Electronic fiscal document for services	Select this check box to indicate that the invoice is an electronic fiscal document for services.
Presence type	The presence type of the fiscal operation that was selected on the Fiscal information tab in the Vendors form. You can modify this value, if required. Bemærk This control is available only if cumulative update 8 for AX2012 R3 is installed.

See also

(BRA) Fiscal reference (form)

(BRA) Fiscal document texts (form)

(BRA) Shipments (form)

(BRA) Import declaration (form)

(BRA) Brazilian parameters (form)

Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).