Create Rooms and allow users to schedule meetings 2024.

Hello Stacy,

Thank you for the additional information. Based on your responses, here’s what you need to know:

Creating Rooms as Resources:

• Since you’re using Exchange and the classic Outlook interface, you can continue to create rooms as resources. This is managed through the Exchange Admin Center where you can set up room mailboxes.

Scheduling Meetings with Rooms:

• In the classic Outlook, you can use the Scheduling Assistant and Room Finder to book rooms. These tools help you find available rooms and schedule meetings without conflicts.

Preventing Double-Booking or Deletion:

• Once a room is reserved, it will show as unavailable to others, preventing double-booking. This functionality is managed through the room mailbox settings in Exchange. Ensure that the room mailbox is configured to automatically decline conflicting meeting requests.

If you need further assistance, it might be best to contact your IT administrator to create a support request.- Get Support - Microsoft 365 Admin |Microsoft Learn.They can provide real-time assistance and ensure your settings are configured correctly.

Thank you for your patience and cooperation. Have a great day.

Best regards,

Eleni | Microsoft Community Moderator.

Hi Eleni,

Thank you for the quick reply.

In response to the info you need:

1. Are you using Outlook through Microsoft 365, Exchange, or another service? -We are using Exchange.
2. Are you referring to the classic Outlook interface or the new Outlook experience?-What version of Outlook do I have? - Microsoft Support
   • Looks like Classic Outlook
   
3. Are you managing these rooms through the desktop app, web app, or mobile app?
   • Outlook is used on our desktop/laptop at work

Hello Stacy,

Good day!

Thanks for reaching out. I understand that you're asking about the functionality to create rooms and schedule meetings in Outlook, specifically:

1. Creating rooms as resources
2. Allowing users to schedule meetings with these rooms
3. Preventing double-booking or deletion once a room is reserved

To better understand your situation, could you clarify a few points for me?

1. Are you using Outlook through Microsoft 365, Exchange, or another service?
2. Are you referring to the classic Outlook interface or the new Outlook experience?-What version of Outlook do I have? - Microsoft Support
3. Are you managing these rooms through the desktop app, web app, or mobile app?

As for your question, yes, the ability to reserve rooms and prevent double-booking still exists in Outlook. This feature is available in both the classic and new Outlook interfaces. Here’s a brief overview:

In the classic Outlook, you can use the Scheduling Assistant and Room Finder to book rooms. Once a room is reserved, it will show as unavailable to others.

In the new Outlook experience, the Room Finder feature is also available. It allows users to find and book available rooms, ensuring that once a room is booked, it cannot be double-booked.

Both versions rely on the configuration of room mailboxes in Exchange or Microsoft 365. These mailboxes are set up to manage room availability and prevent conflicts.

In the new Outlook experience:

• Rooms are now referred to as “Locations”.
• You can create and manage locations through the “Calendar” settings.
• Users can schedule meetings with these locations using the “Locations” dropdown in the meeting invite.
• The blocking mechanism still applies, ensuring that once a location is reserved, it cannot be double-booked or deleted by others.

These resources will be of help:

-Room and equipment mailboxes - Microsoft 365 admin | Microsoft Learn

-Configure rooms and workspaces for Room Finder - Outlook | Microsoft Learn

-Use the Scheduling Assistant and Room Finder for meetings in Outlook - Microsoft Support

Note*: Please understand that our initial reply may not always resolve the issue immediately. However, with your help and more detailed information, we can work together to find a solution.*

If you need more information, it might be best to contact your IT administrator to create a support request - Get Support - Microsoft 365 Admin |Microsoft Learn so you can get real time assistance. Our technical experts have access to advanced tools and resources that allow them to thoroughly investigate issues, collect logs, and perform remote sessions to configure your settings. This approach will provide the most effective solution. Rest assured, I will keep an eye on the progress and follow up to ensure a permanent solution office.com after you open a service request.

Thank you for your patience and cooperation. I look forward to working to resolve your issue once your service request is opened. Have a great day.

Best regards,

Eleni | Microsoft Community Moderator.