Wrong Format Paste

Question

When executing cut / copy, the wrong font format is pasted:

(1) wrong font type (2) wrong color (3) wrong paragraph formatting - After 10 pt & Line Sp Multiple 1.15

I have already checked: and / or confirmed:

> no Skype / Call add-on

> Options / Advanced / Cut, Copy and Paste - Source Formatting selected

> default font

> default paragraph setting

> occurs in existing specific documents created from one another, whether in Word 2007, Word 97 and using either Windows Vista or Windows 8.1 (i.e. different computers)

> I changed the normal template to correct default font and default paragraph settings - new docs paste ok, but these existing specific docs still paste wrong

ANY OTHER SUGGESTIONS ?

Answer 1

To add to what Charles has said, styles save time and let you create a structured document. With styles you can easily reuse formatting (no need to select text and repeatedly apply bold, different font sizes, etc. to create your heading) within a document and from one document to another.

Any document created in Word makes use of at least one style: the Normal paragraph style, usually.

You can revert to the formatting of paragraph styles in a document by selecting text and pressing Ctrl+SpaceBar (which clears font/character formatting not in style) and Ctrl+Q (which clears paragraph formatting not in style).

Answer 2

Hi Charles,

Styles were a prominent feature of the first version of Word, 1.0 for DOS, though in those days, it was limited to Paragraph Styles and simple Font Styling such as Bold and Underlined, which were all the printers of those days could handle, unless you changed the Daisy Wheel in the printer.   A dot matrix printer may have been able to handle Italics, but the quality of printing with a nine-pin print head left much to be desired.

When WYSIWYG came along, Microsoft seemed to "drop the ball" on styles, with the result that there is a whole generation of users who don't know anything about them.

Answer 3

Try the merge and text only methods as well.

Chances are good that it is copying Style information and that the Style definitions are different in the source and destination documents.

Understanding Styles in Microsoft Word

Second, stop creating documents from other documents. Use custom templates instead.

Templates in Microsoft Word

Both custom templates and styles are not necessarily taught to new Word users. They should be because Word can be very difficult to use without an understanding of them.

Answer 4

Microsoft Community - Stefan Blom

Thanks for pointing out Themes and Word 2007 ribbon when I started seeing the difference (not in Word 97). I'll figure out paste hierarchy and how it works with direct formatting, font default, cascade functions, paragraph marks, Options (source / destination), or if all Styles can be removed. This is the only way for me to get the best paste results for my older files when Styles were not part of cut / copy and paste. 

WISH ME LUCK and HAPPY NEW YEAR !

Valerie D Peterkin ******@yahoo.com 908-244-6000

To add to what Charles has said, the ribbon versions of Word (Word 2007 and later) have added more levels of formatting: table styles (which also include text formatting), themes, and customizable document defaults.

For example, if theme fonts or theme colors have been applied, and the target and source document make use of different themes, fonts and/or colors may change (depending, of course, on the specific settings in the themes).

Answer 5

To add to what Charles has said, the ribbon versions of Word (Word 2007 and later) have added more levels of formatting: table styles (which also include text formatting), themes, and customizable document defaults.

For example, if theme fonts or theme colors have been applied, and the target and source document make use of different themes, fonts and/or colors may change (depending, of course, on the specific settings in the themes).